How to Write a Vehicle Handover Procedure?

[DeJuliette]

Original purchase invoice of the vehicle or the original and copy of the last transfer invoice. Original and copy of the motor vehicle registration certificate of the transferred vehicle. Original and copy of the vehicle license, both the motor vehicle and the buyer must be present.

[RobertAnn]

Last time I sold my car to a friend, the whole process was quite straightforward. We scheduled a time and place in advance, and I brought the original documents like the vehicle registration and insurance policy. We sat in the car chatting while we filled out a handover form. The form included details like the buyer's and seller's names, ID numbers, and phone numbers. Then, there was the vehicle information section, covering the license plate number, model, VIN, and mileage. We also noted the car's condition, such as any scratches on the exterior and whether all functions were working properly—I specifically pointed out and tested the tires and brakes. After signing and dating the documents, we took photos for records and shared them in a group chat, so there would be evidence in case of any disputes later. Oh, and don’t forget to make a copy of the original documents for the buyer. The whole process took less than half an hour, but it ensured everything went smoothly. I also advised the new owner to check the dashboard warning system to avoid any future hassles.

[AlexisAnn]

As someone who has sold cars twice, I focus on preparing proper documentation during the handover. After meeting the buyer, I first record our conversation with mutual consent using my phone. Then, I fill out a form listing key details: both parties' information, vehicle identification data, transaction amount and payment method, as well as the handover time and location. I meticulously document the vehicle condition check, such as engine sound, AC cooling performance, and other operational functions, to prevent post-purchase disputes. After signing, we each keep a copy of the documents, and I record a video confirming the key handover. The entire process emphasizes transparency—I use a template printed from online. This approach saves hassle, and I remind the buyer to bring these documents to the DMV for the title transfer.

[Norman]

When subleasing a car, I've encountered handover issues. The simplest way is to note down basic information in a notebook or electronic document. Just include key points like both parties' names and phone numbers, the car's model and year, handover date, and signatures. When checking the car's condition, briefly inspect the brakes and lights, and keep two signed copies of the documents. I usually add a remarks section to note responsibilities, like who pays remaining fees. Keep the whole process relaxed and don't stress too much.