United States Administration & Office Support Job Listings

🚀Be My Right Hand - Dynamic Assistant Needed ( flexible schedule ) (Van Nuys Airport)

💼 Rockstar Assistant Needed – Be the Brain Behind the Boss! Compensation: $20–$30/hr (DOE) Employment type: Part-time or Full-time Location: Van Nuys Airport ⸻ Are you that ultra-organized, sharp, get-it-done person who thrives on structure and takes pride in being the one others rely on? I’m an entrepreneur running multiple projects and need a right hand — someone I can count on to take initiative, follow up, and keep my day (and business) running smoothly. This role blends personal assistance, admin, light project coordination, and making sure nothing slips through the cracks. ⸻ 💡 Your Mission (Should You Choose to Accept It): • Respond to and manage daily emails • Follow up with vendors, clients, and partners • Manage scheduling, calendar, and tasks • Track projects, send reminders, and keep timelines tight • Handle online orders, accounts, and research • Act as an extension of me — thinking ahead and acting fast ⸻ 🧠 You Might Be Perfect If You… • Are a natural organizer and problem-solver • Communicate clearly, professionally, and confidently • Have great follow-through and attention to detail • Can manage multiple priorities without getting overwhelmed • Love being trusted with real responsibility • Want to grow with someone long-term and make an impact ⸻ ⚙️ Basic Requirements: • Previous experience as assistant/admin or similar role • Tech-savvy: Google Docs, Sheets, Email, task apps • Available during [insert hours/time zone, e.g., PST business hours] • Reliable internet and workspace if remote • High discretion and trustworthiness a must ⸻ 📬 To Apply: Send an email with subject line: “Right Hand Assistant – [Your Name]” Include: ✅ A brief introduction about who you are ✅ Your availability & location ✅ Your resume or a quick list of relevant experience ✅ One sentence on why you’re the right hand I need

$20-30

OFFICE ADMINISTRATIVE ASSISTANT (Downtown Los Angeles) (LOS ANGELES)

646 Main St, Los Angeles, CA 90014, USA

Join us and APPLY IN PERSON at our Mini Half-Day JOB FAIR on July 18, 2025 (Fri.), 12:30 PM to 4:30 PM at Valley View Apts., 9015 Orion Ave., North Hills, CA 91343! A fast-growing Private Residential Property Management company is looking for a full-time Office Administrative Assistant with a strong can-do attitude to join its Corporate Office located in Downtown Los Angeles, CA. Duties and Responsibilities: 1. Answer phone, screen and direct calls. Take messages and forward them accurately. Troubleshoot any issues relating to phone system. 2. Attend to visitors and handle in-person inquiries. 3. Prepare letters and documents. Send, receive and distribute mail and deliveries. 4. Help prepare and print check payments (Company payables). 5. Assist with compilation and maintenance of organizational tools for office-wide distribution. 6. Manage conference rooms including scheduling, keeping rooms clean and providing other assistance as needed. 7. Conduct market surveys. 8. Manage and maintain general office equipment. Retain files for all equipment contracts. Conduct inventory, place orders and stock general office supplies. 10. Provide support to Administrative colleagues regularly as needed. 11. Discretely manage confidential and non-routine information. Create and maintain efficient, effective filing systems. 12. Attend to other duties as assigned or directed by management. Requirements: Bachelors degree with at least one year of experience as an Office Administrative Assistant. Intermediate-to-advanced computer knowledge and skills, particularly MS office (specifically Excel, Word and Outlook). Knowledge/Skills in YARDI a plus. Highly-organized with Excellent Communication Skills. Prior experience in Property Management preferred. Professional, calm, highly-organized, open-minded and coachable. Must be able to handle and maintain work confidentiality and privacy. We offer competitive salary and benefits package including Vacation, Medical, Dental and Vision. We are an Equal Opportunity Employer. Job Type: Full-time.

Negotiable Salary

Office Administrator (Billing / Bookkeeping / Licensing)

1267 N Michigan Ave, Pasadena, CA 91104, USA

Location: Pasadena, CA (On-site) Type: Full-Time Compensation: $22–$30/hour (DOE) About Us: Access Tech Security is a Pasadena-based leader in commercial and residential security systems — with over 60 years of experience in access control, surveillance, alarm systems, and locksmith services. The Role: We’re looking for a sharp, detail-oriented professional to take ownership of our administrative operations. You’ll be the backbone of the office — handling billing, bookkeeping, licensing, insurance paperwork, and keeping the business organized. You’ll work directly with leadership and help ensure our job sites, vendors, and compliance are always in check. Key Responsibilities: Billing & Invoicing: Generate and track client invoices, follow up on unpaid bills, and coordinate with QuickBooks. Bookkeeping: Assist with expense tracking, reconcile transactions, and support monthly financial reports. Licensing & Insurance: Maintain company licenses, renewals, COIs, and insurance documentation; track expiration dates and ensure full compliance. Administrative Support: Organize internal files, manage vendor documents, assist with employee onboarding forms and jobsite paperwork. Scheduling & Coordination: Support job calendar tracking, follow up with techs and project managers on documentation or materials. Customer Service (as needed): Answer office calls, relay messages, or coordinate with clients on billing-related questions. Qualifications: 2+ years experience in office administration, preferably in construction, trades, or security service industry Strong understanding of billing, invoicing, and light bookkeeping Experience working with QuickBooks, Google Workspace (Docs, Sheets, Gmail), and shared drives Familiarity with managing licenses, insurance paperwork, and COIs Highly organized, proactive, and a strong communicator Comfortable working independently and handling sensitive business data Can support with payroll or HR onboarding What We Offer: A stable, full-time role with long-term potential A supportive work environment with a growing team Opportunity to own and improve internal systems Competitive hourly rate, based on experience To Apply: Send us your resume and a short note about your experience with billing, licensing, or running an office. We’re looking for someone who’s reliable, detail-oriented, and ready to become a key part of the Access Tech team. EMAIL: shahab@access.tech

$22-30

Now Hiring for an entry level Dispatcher

11202 Ryandale Dr, Culver City, CA 90230, USA

Are you looking to start a career in dispatch? SIS is Hiring for a Full-Time Security Dispatcher in Culver City, CA. Shift: Swing (2:00 PM - 10:30 PM) Must have experience with answering phone calls and sending emails in a Corporate setting. Pay: $21-$22 per hour Please respond with your resume to be considered for the role.

$21-22

Front Desk/Office Manager Sports Chiropractic Clinic Full or Part Time (West LA)

11343 Iowa Ave, Los Angeles, CA 90025, USA

We are a busy and dynamic sports chiropractic clinic seeking a reliable, professional, and highly organized Front Desk Office Manager to lead the administrative side of our practice. This key role is perfect for someone who enjoys patient interaction, is detail-oriented, and can take ownership of front office operations in a fast-paced, wellness-focused environment. You’ll be the face of our clinic—ensuring patients have a smooth and positive experience from check-in to check-out, while also managing scheduling, billing, and administrative support for the clinical team. Key Responsibilities: - Manage all front desk operations including scheduling, phones, and patient flow - Welcome and check-in patients with professionalism and warmth - Coordinate and confirm appointments to ensure an efficient daily schedule - Handle insurance verifications, authorizations, and billing processes - Process payments, reconcile daily transactions, and prepare financial reports - Supervise and train front desk or administrative support staff (if applicable) - Ensure smooth communication between patients, providers, and staff - Maintain accurate electronic health records (EHR/EMR) - Oversee inventory of front office supplies and general office organization - Ensure compliance with HIPAA and clinic policies - Anticipate and proactively resolve scheduling or patient flow issues Preferred Qualifications: - Minimum 2 years’ experience in a medical, chiropractic, or physical therapy office - Experience managing a front office or administrative team a strong plus - Excellent communication and customer service skills - High proficiency in EHR/EMR systems (e.g., JaneApp, ChiroTouch, etc.) - Knowledge of insurance billing and verification (especially PPO and cash-based care) - Strong leadership, multitasking, and time management skills - Bilingual (English/Spanish) is a plus, but not required - A passion for wellness, recovery, and working with active individuals and athletes Position Details: Job Type: Full-Time or Part-Time (Monday–Friday, approx. 30-45 Hours) Location: West Los Angeles Compensation: $20/hr How to Apply: Please respond with: - Your resume - A brief introduction about yourself and why you're a good fit for this role We’re a performance-driven clinic with a strong team atmosphere and a passion for helping people heal and move better. If you're a proactive problem-solver who thrives in an energetic healthcare environment, we want to hear from you!

$20

Front Desk Receptionist (Mandarin a Plus) (Los Angeles & Beverly Hills)

Sunset / La Brea, Los Angeles, CA, USA

About Us: At Sunset Foot Spa, we specialize in providing high-quality, relaxing massage and reflexology services in a calm, welcoming environment. Our clients come to us for peace, care, and comfort—and our front desk is the heart of that first impression. We are currently looking for a bilingual receptionist (English/Chinese Mandarin) who is friendly, organized, and confident in multitasking while supporting both staff and guests. ⸻ Responsibilities: • Greet clients warmly and check them in and out of appointments • Answer phone calls, respond to voicemails, and confirm bookings • Communicate with clients and staff in both English and Mandarin • Schedule appointments accurately using our booking system • Process payments and issue receipts • Keep the front area clean, calm, and presentable • Handle basic administrative duties and client inquiries What We’re Looking For • Excellent verbal and written communication in English • Polite, calm, and dependable with strong interpersonal skills • Comfortable handling multiple tasks in a fast-paced setting • Proficient with basic office software (email, calendar, etc.) • Prior front desk or customer service experience is a plus • Mandarin Chinese proficiency is a bonus, but not required Please call (323) 649-8888 and ask for Michelle.

$18-20

Customer Service Rep (Los Angeles)

3353 N San Fernando Rd, Los Angeles, CA 90065, USA

Legal Photocopy Service located on Glendale/Los Angeles border looking for Customer Service Representative to assist in obtaining documents. Full time, M - F 8:00 – 5:00. Benefit package includes paid holidays, paid time off, 401K, life, medical, dental and vision insurance available. We are looking for an individual who can perform in a professional and friendly manner, strive for the highest level of customer service while assisting both internal and external customers. Job Responsibilities: Appointment setting Process record requests via phone, fax and email Review, process and update data accurately Answer incoming calls Quality control of outgoing documents Handle confidential documents and information, in compliance with the law Job Qualifications: Excellent communication skills, both verbal and written, with a professional and courteous demeanor Strong organization skills and attention to detail **Please do not contact our office, Must reply to ad with resume**

$18.5-20

Data Entry/Office Assistant (Northridge)

9134 Haskell Ave, North Hills, CA 91343, USA

Goldsmith & Hull, APC The Law Offices of Goldsmith & Hull is looking for a full-time Data Entry/Office Assistant to grow with our firm. We represent individuals and corporations who are owed money and help them recover it. We have a casual and friendly work environment. Candidate must be proficient with Microsoft Word, Excel, Outlook, and be able to meet tight deadlines. Essential Job Functions: • Billing and reconciliations of bank statements • Accounts Payable and Receivable. • Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtain authorization of payment. • Prepare financial reports by collections, analyzing, and summarizing account information and trends. • Maintains accounting ledgers by posting account transactions. Qualifications: • High School diploma/GED. • Results oriented with a demonstrated sense of urgency and curiosity. • Bilingual English/Spanish (a plus but not required)

$18

Office Dispatcher (Tarzana)

18709 W Bill Lambert Wy, Tarzana, CA 91356, USA

Are you an organized and motivated individual with a background in plumbing or residential construction? Do you have good customer service and a desire to grow in your career? If so, we want you to join our team! About Us: We are a reputable plumbing service company dedicated to providing top-notch service to our customers. Our team is expanding, and we are looking for a skilled Dispatcher to help manage our operations and support our technicians in the field. Key Responsibilities: - Dispatch plumbing service calls efficiently and effectively. - Assist in training team members on the use of ServiceTitan CRM. - Communicate with customers and technicians, ensuring clear and accurate information is shared. - Maintain scheduling and tracking of service appointments. - Provide excellent customer service and support to both clients and co-workers. Qualifications: - Understanding of plumbing or residential construction/home repair is preferred. - Proficiency in ServiceTitan CRM is a plus. - Bilingual in Spanish is highly desirable. - Strong communication and interpersonal skills. - Ability to work in a fast-paced environment while maintaining attention to detail. - A focused individual with a positive attitude and a willingness to learn. What We Offer: - Competitive starting salary with the opportunity for growth based on performance. - Comprehensive training on ServiceTitan and ongoing professional development. - A supportive work environment with a team of dedicated professionals. - Room for advancement within the company. Schedule: - Full-time position with hours from Monday to Friday, starting at 7:45 AM. This role requires flexibility to support our round-the-clock service needs. If you're ready to take the next step in your career and join a dynamic team, we want to hear from you! Please submit your resume and a brief cover letter outlining your relevant experience. danny @repipe1.com Apply today and be a part of our growing family!

$24-28

CUSTOMER SERVICE (LOS ANGELES)

1227 W 28th St, Los Angeles, CA 90007, USA

CUSTOMER SERVICE Responsibilities: Serve as the first point of contact for customer inquiries via phone, email, or in-person Provide timely and courteous support, resolving basic issues or directing to appropriate departments Maintain accurate records of customer interactions and follow-ups Process forms, applications, or service requests efficiently Perform general administrative duties such as data entry, scheduling, filing, and office support Assist management with projects and reporting as needed What We’re Looking For: Previous experience in customer service or office administration preferred Excellent communication skills (verbal and written) Spanish speaker a plus Strong attention to detail and organization Comfortable using Microsoft Office / Google Workspace and CRM systems Friendly, patient, and solution-oriented attitude If you are interested, please send your resume.

Negotiable Salary

Office Assistant - Billing & Collection Assistant (North Hollywood, CA)

12800 Riverside Dr #200, Valley Village, CA 91607, USA

Immediate opening for assistant to Billing Manager/ Executive Director who will work 10-7PM as needed (May vary depending on Administrator's schedule) Monday through Friday full time. Health benefits after 3 month training period and 401K with matching from employer after one year. Job Tasks include: Heavy data entry, computer skills a must Phoning insurance companies to check home health benefits and authorization for services Typing/Computer skills Payroll/Billing skills (PREFER SOMEONE WHO KNOWS ADP PAYROLL PROGRAM) Data entry and filing (Accurate skills ) Phone calls- telemarketing, pleasant professional phone manner Very detailed filing of confidential documents Payroll/Bookkeeping (will train as needed)~ Quickbooks Telemarketing calls and setting up appointments Assist in staffing, reception, human resources, billing & payroll Ability to multi-task. Prefer someone who is quiet, business like, professional who stays out of office politics. Need someone very trustworthy and confidential as you will see many confidential financial documents and would be involved in banking for the business. Experienced in office skills and bookkeeping skills. Willing to work overtime/week-ends occassionally. Mainly Monday through Friday! SEND RESUME VIA EMAIL

$25-30

NATURAL CANDLE & COSMETIC Manufacturing Factory Admin. Office Mgr. (Santa Fe Springs)

11702 Telegraph Rd, Santa Fe Springs, CA 90670, USA

We have been in business for 35 years- We make Natural Cosmetics and Candles- We sell on Amazon- We sell to Stores- We are looking for that Experienced Leadership OFFICE Captain, who can and wants to Help Run a small family-type Manufacturing & Marketing business. We are a small group of Creatives (12 people) that LOVE what they do- and we hope YOU will also feel the same way. Must have at least 5 years of Business Office Management experience. Understands Retail Store, Distributor, Wholesale, Brokers and Amazon Marketing and Sales. The right person for us is one who can get the job done in a most effective, efficient profitable way. There are times when the front office helps the back production team and shipping department with rush orders, so being flexible, on your feet all day and being able to lift 35lb boxes will be most helpful and appreciated. We work 4 days a week, Monday - Thursday -

$19.54-22.35

Administrative Assistant/Entry Level Trainee (BEVERLY HILLS)

8219 Wilshire Blvd, Beverly Hills, CA 90210, USA

Canon Insurance, Beverly Hills, offers great growth potential for the motivated individual in an Entry Level position by providing training and licensing in Surplus Lines Insurance. If you are a Can-Do team player who wants to learn, grow and work in a fun and stimulating environment, then Canon wants to hear from you. Qualifications: Excellent verbal, arithmetic and writing skills Experience with Microsoft Office (365) and Adobe Acrobat Candidate must have superior organizational skills and be able to prioritize effectively Job Duties: Organize and maintain files Manage various insurance related spreadsheets Learn certain insurance related computer programs Process/distribute mail and faxes Manage phones and route calls as necessary Be willing to obtain & maintain California insurance license Benefits: Health Insurance 401K and Cafeteria Plans Paid Parking Paid Holidays Paid Vacation / Sick Days If qualified and interested, e-mail or fax resume in PDF or MS Word Format Make reference to position: AA0625 • Principals only. Recruiters, please don't contact this job poster. • do NOT contact us with unsolicited services or offers

$36,000-39,000

Administrative Assistant- Full time - Property Management (Beverly Hills)

315 S Beverly Dr, Beverly Hills, CA 90212, USA

Administrative Assistant- Full time - Property Management Beverly Hills $21-25 based on experience Are you punctual and have great communication skills? We are a property management company looking to hire a full time administrative assistant in our Beverly Hills office. Responsibilities: -Hours: 9 am - 5 pm, Monday – Friday. -Answer the multi-line office phone, and route calls as necessary. -Prepare leases, notices, and other property-related documents. -Call tenants for follow up and troubleshoot tenant issues. -Coordinate maintenance requests and communicate with vendors and tenants. -Post rental listings on Craigslist and other media. -Assist in other administrative projects. Qualifications: -Bilingual in English and Spanish is mandatory -Previous experience in Property Management or real estate preferred, but not required. -Must be punctual. -Excellent communication skills. -Strong customer service skills. -Professional demeanor. -Strong administrative skills and attention to detail Opportunity for growth within the company. Please submit your resume for consideration.

$21-25

PERSONAL ASSISTANT NEEDED ASAP - JOB FILLED (Palos Verdes Estates)

Palos Verdes Dr. W. Apsley Rd., Palos Verdes Estates, CA 90274, USA

I'm looking for a detail-oriented personal assistant with a "no-job-is-too-small" attitude. This position is a combination of “Office & Home” duties. For example… • Office (60%): Email, phone calls, bill pay, light organizing and online research • Home (40%): Weekly grocery shopping, meal prep and laundry. Errands, and light house duties. My Ideal Candidate: • Reliable with a consistent schedule • Tidy, organized and not forgetful • A quick, self-starter with lots of energy and a positive attitude • Resourceful, problem-solver, quick at finding answers on Google • Well-spoken on the phone, not afraid to call and ask for something • Good writing skills (proper spelling & grammar a MUST) • Ability to multi-task in a fun, fast-paced environment • Familiar with Mac computers Hours: Part-time, 15-20 hours/week. Ideally Tuesday and Thursday from 10am-4pm Saturday or Sunday for shopping/food prep/laundry Pay: Based on experience and skills Position is ready to start today. Candidate must live within 30 minutes of Palos Verdes. If you (or anyone you know) is a good fit for this position, please send me an email WITH A RESUME and why you think you are the best candidate for this job. Thank you!!

Negotiable Salary

Current Exp Techy, Strategic Multi-Task, EQ/EI (Los Angeles)

106 W 1st St, Los Angeles, CA 90012, USA

Self-motivated Proactive Independent Results-driven Goal-oriented Autonomous Disciplined Resourceful Reliable Accountable DESCRIPTION: For this unique part-time/virtual job, we are looking for an experienced Admin, current techy, with Customer service experience who is results drive, strategic, self-motivated, resourceful with high emotional intelligence and kind, centered, dedicated, experienced, and service-oriented Assistant / Office Manager with both current solid technical software experience and administrative office skills. This is a really fast-paced job with a lot of complex tasks in a small office, and in a changing environment. You need to enjoy working on a variety of projects simultaneously with a very small team. This is a fully-remote, part time, work-from-home position that requires use of your home office and cellphone. Most communication in this position is done via text, phone and online, and quick responses are expected during office hours. **Please ONLY INQUIRIES whose skills meet or are close to our specific requirements. Thank you! *Candidate must reside in the USA IDEAL OFFICE SKILLS: Works well with a small team Knows how to prioritize multiple items for a variety of ongoing tasks, and complete things in a timely manner Highly technically savvy and experienced with social media, word press, Google suite, database, MailChimp (or similar), and more High software experience to adapt and adjust to any software requirements, as well as have the personal and professional skills to support the Fire of Truth Satsanga office Solid writing and grammar skills, easily able to write mass email notes quickly and proofread Has proven experience as an office/business administrator or relevant role Organizes and communicates information in a clear informative way Willing to work 15 minutes on Sunday mornings 1-2x a month, in addition to other hours (see hours below) IDEAL PERSONAL SKILLS: Is an independent strategic thinker and can easily and independently manage multiple projects within limited hours Is motivated to complete projects and meet deadlines Is flexible in thinking; can adapt to the communication and work-styles of the organization Thoughtful and personable communicator Is kind and compassionate in interactions with team members and students Stays very calm under pressure Enjoys being part of a supportive nonprofit team Is available and adaptable A personal connection or thorough understanding of our (or similar) field; or similar spiritual teaching is preferable for this position MUST-HAVE TECHNICAL SKILLS: WordPress Dashboard Google Suite MailChimp or Similar Bonteria Fundraising, Program Database, Engagement Software tool (previously called EveryAction (experience will be helpful) Project Management software Social media promotion and management (Youtube, Facebook, and/or others) Database Management (for email database, reporting, tracking) Payment tracking Appointment Booking software Setting up zoom/phone calls and conference calls Other Software Programs and Skills we use include: Bonteria Fundraising software & mass emailing tool Mailchimp or Similar Todoist (project management software) Appointlet (for booking appointments) Basic knowledge of html (very helpful) Fundraising basics Zoom Free Conference Call.com Researching online Hours: Between 12-20 hours a week. Basic office maintenance is 8-10 hours a week and another 8-10 hours a week on special projects. The position has about set office hours working with Neelam and volunteers over the phone, text and online. The remainder of the hours Virtual work office hours are (Mountain Time) Tuesday Noon am - 3:00/4:00 PM Wednesday 9:30 AM - 12:30 PM Friday 11:00 AM - 3:00/4:00 PM Sunday 8:30 - 9:00 AM (15 minutes, 1-2x a month) Pay: $20- $25 per hour to start with, depending on experience * * IMPORTANT * * 2 STEPS NEEDED TO APPLY 1) Submit your resume to fotsmanager2@gmail.com AND please share briefly about yourself and what attracted you to this job. AND ALSO 2) Please confidentially answer our technical questionnaire in this google form to show that you have the skills and are really interested in this job. Only applications that we find in this Google Form will be reviewed. Google Form: https://forms.gle/6UKjrZJKKXG2Yogt9

$20-25

Staging Company Hiring 2 New Members (Warehouse + Stylist Positions) (Los Angeles)

3923 Wisconsin Pl, Los Angeles, CA 90037, USA

$25

Resident Apartment Manager Needed / 40 unit Apartment Bldg - Full Time (Los Angeles area)

11343 Iowa Ave, Los Angeles, CA 90025, USA

We can train the right person, experience is not necessary, but is preferred. This is a 40-unit apartment building with a mix of studios and dormitory style studios. Free studio apartment plus a salary of up to $2,000 a month. Duties include: answering the phone, collecting rents, enforcing tenant rules and regulations, coordinating or performing minor, and if able, general maintenance, inspecting maintenance workers and vendors work, answering calls/troubleshooting resident problems, maintaining/cleaning the common areas, preparing notices, marketing vacancies and renting units. Please email your resume for consideration. Thank you. ___________________________________________________________________

$2,000

Part Time office Help (Los Angeles)

2641 Midvale Ave, Rancho Park, CA 90064, USA

Office Assistant-Part Time Destination Motivation is a strategic sales and marketing firm that is looking for a highly motivated self-starter with exceptional communication skills, both verbal and written, to fill the position of Office Assistant. Duties include, but are not limited to, assisting the Office staff with distribution of marketing and sales materials, including copying, printing, and mailing collateral materials and orders. Additional prepare, and mail materials for trade shows and events. Must be able to lift up to 25LBS. Qualifications: - Prior Office experience. - General knowledge of Microsoft Office and Acrobat - Computer savvy - Good work ethic

$18

Office assistant / production scheduling (Canyon Country)

17861 Sierra Hwy, Santa Clarita, CA 91351, USA

Duties and responsibilities. Some bookkeeping experiences such as Quick Books is a plus. Basic office duties such as outlook, Excel, Word, filing, good basic math required to generate estimates or quotes to customers, good verbal and written communication, be able to multi-task. Be willing to learn a new software related to cabinetry design. Additional requirements, attention to detail, Self motivated, work well with very little supervision, ability to prioritize, schedule and follow up on current jobs or open orders with the production department. Ordering raw materials for production. We are train the right person. Spanish speaking a big plus

$22-27

▒▒OFFICE POSITION NOW HIRING- GLASS COMPANY▒▒ (LONG BEACH)

Cherry & Willow SW, Signal Hill, CA 90755, USA

Los Angeles Glass Company. looking for an individual with Preferred SERVICE INDUSTRY experience, SALES , and CUSTOMER SERVICE EXPERIENCE, strong leadership and communication skills. GLASS EXPERIENCE IS A MUST. MENTION THIS ON YOUR EMAIL HEADING must have the ability to multi-task, be self-motivated, VERY detail oriented. Responsibilities include, but are not limited to: -PHONE HANDLING -SALES -- Handling customer service - Office duties - Data entry skills -Directing ALL INTERESTED REPLY or EMAIL to gus@la.glass We will monitor frequently to hire. http://www.thelaglass.com Base pay depends on experience/ glass knowledge. ******DO NOT CONTACT OFFICE *****

$19-24

Shipping Administrator

4900 S Boyle Ave, Vernon, CA 90058, USA

Clothing wholesale company is seeking a person with strong interpersonal, organizational and computer skills to prepare and manage paperwork for daily shipment of product, coordinate to manage outbound routing and onboarding for major retailers, inbound shipping set up, provide customer service, review and approve purchase orders, and perform various administrative functions. An excellent work ethic and attendance record is necessary. Responsibilities • Schedule daily shipments for on-time delivery to customers. • Prepare shipping documents including pack slips, invoices and BOL. • Maintain database of customer shipping information, including on-time delivery requirements. • Maintain database and filing of shipping documents • Customer service, including answering and forwarding phone calls, responding to email requests, providing purchase order acknowledgements, etc. • Provide support and back-up for various administrative functions. • 2+ years of routing experience for major retailers (e.g., TJ Maxx, Ross, Formanmills) • Coordinate pickups and schedule freight with accuracy • Excellent communicator who can work independently and prioritize • Must be local — this is an on-site position in Vernon, CA Skills • Proficiency in English, Spanish is plus. • Strong phone etiquette to maintain professionalism during client interactions. • Excellent customer service skills to foster positive relationships with clients. • Experience in office environments, demonstrating strong organizational skills. • Strong problem-solving skills to address client needs effectively. • Strong time-management skills and the ability to work independently. • Excellent work ethic and attendance record. • Ability to perform data entry accurately and efficiently using computerized systems. • FileMaker database experience is a plus. • Experience with Outlook, Excel and Word, Quick book is preferred • Experience with UPS and FedEx shipping software • Excellent communicator who can work independently and prioritize • Must be local — this is an on-site position in Vernon, CA

Negotiable Salary

Construction Office Assistant (Sherman Oaks)

4482 Mammoth Ave, Sherman Oaks, CA 91423, USA

Residential Custom home builder is currently accepting resumes for the role of: Construction Administrative Assistant Duties and responsibilities are as follows: Administrative Support: Managing office operations, scheduling meetings, answering phones, and handling correspondence Project Management Support: Tracking project schedules, invoices, job costs, and construction documents, getting bids and pricing from subs, suppliers, and vendors Document Management: Preparing reports, communications, and meeting minutes, managing contracts, and maintaining project files. Skills & Requirements: - At least 5 years of construction experience -Proficiency in Microsoft Office Suite (Word & Excel) is essential.

Negotiable Salary

Bilingual HR Administrative Assistant-(Bilingual-Spanish) Temp to Hire (Monterey Park)

653 S Garfield Ave, Monterey Park, CA 91754, USA

We are seeking a Bilingual HR Administrative Assistant to join our team as soon as possible. This is a great opportunity for someone who is highly organized, detail-oriented, and ready to contribute in a fast-paced HR environment. Must be familiar with reviewing I-9 documents. Schedule: Monday – Friday | 8:00 am - 5:00 pm Key Requirements: -Fluency in Spanish – this is a must -Experience in HR administration -Strong attention to detail, especially in reviewing I-9 documents -Ability to maintain confidentiality and work independently Qualifications: -Previous experience, payroll support, or administrative role preferred -Bilingual in Spanish and English (required) -Strong attention to detail and organizational skills -Ability to work independently and meet deadlines -Familiarity with timekeeping or payroll software is a plus -Excellent communication and problem-solving skills Our immediate priority is auditing I-9 forms, so we’re looking for someone with reliable accuracy and a strong understanding of employment documentation requirements. Interested candidates should submit their resume. We look forward to hearing from you!

$22-24

Reception / Greet Team / Coordinator (DTLA & Encino)

16249 Darcia Pl, Encino, CA 91436, USA

Unique and concierge style medical office is growing ... and have ONE position available! You MUST BE highly organized, proactive, and have a vehicle to go between offices (on different days). What We Offer - Competitive Pay; w Possible Raise Every Quarter! - Health Benefits - Dental Insurance - Vision Insurance - Life Insurance (100% Covered by Company) - Retirement Plan (w Company Contribution) - Paid Holidays - PTO & Vacation - Friendly, and Motivated Team (you MUST be the same) What We Are Looking For Someone That is/has - Integrity - Accountability - Detailed Oriented - Proactive - Team-Player - Computer Savvy - NO EXPERIENCE NECESSARY - BILINGUAL is a MUST (English / Spanish) - SOME Saturdays are required ONLY EMAILS WITH RESUME WILL BE LOOKED AT!

$25-30

****Collections Specialist Needed**** (Burbank)

503 Hampton Rd, Burbank, CA 91504, USA

Person with good office, communication and collections skills needed. Starting pay $17.50 per hour. Holidays paid, possible bonus structure, excellent work schedule and room for advancement for the right candidate. Collection experience preferred.

$17.5

Reception / Greet Team / Coordinator (DTLA & Encino) (DTLA & Encino)

1340 W 6th St, Los Angeles, CA 90017, USA

$25-30

Customer Service Representative

9728 Exposition Blvd, Los Angeles, CA 90034, USA

We’re looking for a friendly, detail-oriented Customer Support & Order Fulfillment Associate to join our team. This role is ideal for someone with a passion for natural health and wellness. You’ll be on the front lines of creating a positive customer experience. From answering product questions and resolving concerns to processing orders to be shipped. You’ll support both in-store and online operations, helping ensure clear communication, smooth fulfillment, and satisfied customers. Key Responsibilities Customer Service & Sales Phone Support Answer incoming calls and return voicemails in a timely, professional manner (Zendesk) Assist customers with product knowledge, placing orders, and general inquiries Email Support Respond to customer emails with clear, helpful information Follow up on unresolved issues to ensure customer satisfaction Document all communications accurately In-Store Support Welcome and assist walk-in customers Keep the storefront clean, stocked, and organized Promote ongoing sales and promotions (e.g., Father’s Day Sale) Skills & Qualifications Strong communication and people skills Highly organized with strong attention to detail Comfortable using email, phones, and live chat tools (Zendesk) Experience with online order processing and shipping platforms (Shopify) Ability to multitask in a fast-paced retail and eCommerce environment Bilingual (Spanish/English) is a plus but not required Why Join Us? Opportunity to grow with a mission-driven, wellness-focused team Supportive and collaborative work environment Involved in both in-store and eCommerce operations To Apply: Please send your resume and a brief note about why you're a great fit for this role.

Negotiable Salary

OFFICE ADMINISTRATIVE WORK (ALHAMBRA)

298 S 4th St, Alhambra, CA 91801, USA

Seeking highly organized and versatile Office Assistant. Multi-task in a fast paced environment with the ability to manage interruptions and maintaining focus on priorities. Responsibilities include general Office Administrative functions: Answering phones, computer surfing, knowledge in scanning, strong computer skills and communication. Overtime is A MUST Bi-lingual ( English and Spanish) Willing to train. Please send resume to michaelsy_co@yahoo.com

Negotiable Salary

Administrative Assistant (Sun Valley,)

10956 Crockett St, Sun Valley, CA 91352, USA

With the help of our team, we deliver nutritious meals designed to improve our clients’ health, right to their doorstep, every day. Whether you’re on a strict diet or simply want to adopt a better lifestyle, our gourmet, calorie-controlled meals are the perfect solution to reach nutritional goals. Our company is comprised of like-minded people who all share a common goal of promoting clean and healthy eating as one of the most important steps towards a better lifestyle. We are looking for an Administrative Assistant to fill a Part-Time position. This individual’s focus will be to assist all departments’ administrative needs, help in processing our Production Reports for the Kitchen, assist with setting up specialized menus for our clients, and provide quality assurance by reviewing meals in our cold room. Our facility is located in Sun Valley and you will be working Mondays through Fridays, 12pm – 5pm. Great opportunity to gain hands on experience in Food Production and for someone who is interested in Menu Creation and Nutrition. Must have strong computer skills. Food and nutrition knowledge a huge plus! Please send your resume as an attachment with the subject line as “Administrative Assistant” for review. Thank you, we look forward to meeting you!

$17.5