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Administrative Assistants in Hawaii

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LinkedIn Sourcer – National Research Role (100% Remote, U.S. Only) (Honolulu)64637685904387120

LinkedIn Sourcer – National Research Role (100% Remote, U.S. Only) (Honolulu)

This job is 100% remote for ANY U.S.-based candidate (no location limits) I need a U.S.-based LinkedIn Sourcer who knows how to find the correct Product Development Manager at U.S. companies and verify their email + phone number. This is NOT data entry. This is professional sourcing. You MUST already: Live on LinkedIn daily Know how to find decision-makers using LinkedIn search or LinkedIn Recruiter (or similar tools) Understand titles like PD Manager, Product Dev Lead, Sourcing Manager, R&D, etc. Know how to verify an email and confirm a real phone number Be fast, accurate, and detail-oriented Be U.S.-based with perfect English You will be finding and verifying contacts for these specific decision-maker titles: Vice President of Product Development Director of Product Development Director of Research & Development Research & Development Officer Vice President of R&D Director of Product Design Senior Product Design Engineer Senior R&D Engineer Senior Product Development Manager Product Director Director of New Product Product Development Engineer Product Development Scientist If you cannot find and confirm these exact roles at U.S. companies, this job is NOT for you. Your job: Identify the correct Product Development Manager (or the equivalent decision-maker listed above) for each company Verify their name, title, and LinkedIn profile Confirm a working email + direct or corporate phone Deliver ONLY fresh, accurate, verified contacts (no junk, dead ends, or fake fluff contact information) Pay: $100 for every 100 verified contacts (Bonus opportunities for speed + accuracy, long-term work available.) TO APPLY: Email your LinkedIn profile, your location, and a short summary of your sourcing experience.

320 Ward Ave, Honolulu, HI 96814, USA

Office Assistant – Busy Law Office (Honolulu & Waipahu) (Honolulu)64637685011585121

Office Assistant – Busy Law Office (Honolulu & Waipahu) (Honolulu)

Join a fast-paced, family-friendly law office where your skills make a difference! We’re seeking an Office Assistant who thrives on organization and loves helping people. What You’ll Be Doing: - Greet clients and handle phone/email inquiries - Manage attorney’s calendar and appointments - Assist with client intake and follow-up - Organize files and legal documents - Process payments and track expenses - Coordinate between offices - Light social media posting (training provided) What We’re Looking For: ✔ Organized and able to multitask ✔ Excellent communication skills ✔ Comfortable with Word, Excel, Google Drive ✔ Office experience a plus (legal experience even better!) ✔ Filipino language a plus but not required Benefits: ✅ Competitive pay based on experience ✅ Medical, dental, and vision coverage ✅ Paid time off & holidays ✅ Parking covered for downtown Honolulu ✅ Flexible, family-friendly culture Schedule: Monday–Friday, 8:30 AM – 5:00 PM (flexible start time available) 📧 To Apply: Email your resume and short cover letter in a reply to this ad. Visit us at www.filamlaw.com to learn more about us.

1177 Bishop St, Honolulu, HI 96813, USA

Negotiable Salary

Medical Receptionist / Administrative Assistant-Kilauea64637684633219122

Medical Receptionist / Administrative Assistant-Kilauea

Private practice seeks a Full Time Medical Receptionist / Administrative Assistant who can provide high quality customer service. Duties will include, but are not limited to: * Answer multi-line phones, type with accuracy and reasonable speed, fax and route mail. * Greet and check-in patients, collect payments. * Data entry using an EMR system: Schedule patient appointments, enter patient demographics * Review patient records * Insurance pre-certification, benefits verification, and referrals * Miscellaneous administrative duties. Desired Skills and Experience - Experience with EMR (electronic medical records) and medical insurance a plus but willing to train the right candidate. - Excellent communication skills, oral and written. - Detail-oriented, hardworking, motivated, and a team player. Benefits: • 401(k) matching • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Ability to Commute: • Kilauea, HI (Required) Compensation: 21 to 23 per hour

4370 Kahili Makai St, Kilauea, HI 96754, USA

Admin Jobs ($18-$19.75/hr) (Lihue)64637683377793123

Admin Jobs ($18-$19.75/hr) (Lihue)

RECEPTIONIST: • Greet visitors and verify identification • Answer and transfer incoming calls • Perform clerical tasks like filing, copying, data entry • Monitor and maintain office supplies • Sort and distribute incoming and outgoing mail • Maintain client confidentiality Qualifications: • Good communication • Strong organizational and multitasking abilities • Customer service • Must be able to pass office skills test, drug test and background check Starting Pay: $18 per hour ▬▬▬▬▬▬▬▬▬▬▬ ADMIN ASSISTANT: • Create positive and professional first impression • Provide administrative support to ensure efficient office operations • Answer and direct calls/questions to appropriate personnel • Write and reply to emails • Maintain office accounts and complete reports (daily/monthly) • Use word processing and presentation software to create and edit documents •Use discretion when working with personal information to maintain confidentiality and security, and ensure compliance with privacy policies and regulations • Work closely with other administrative staff and support other colleagues as needed • Listen and follow direction, work independently and with others Qualifications: • Must be able to pass office skills test, drug test and background check • Previous experience, college courses or formal training is a plus Starting Pay: $19.75 per hour ▬▬▬▬▬▬▬▬▬▬▬▬ ** WEEKLY PAY ** Health Insurance ** Paid Holidays ** ** $200 Referral Bonus (w/ 80hrs worked) ** ** Every 1,560hrs worked you will receive 40hrs BONUS ** Go to https://hi-employment.com and click on APPLY NOW HiEmployment is a locally owned and operated staffing agency located on all major islands, with opportunities in Administration, Customer Service, Warehouse, Landscaping, Driving, Hospitality and more! Our friendly and experienced staff are ready to help with your career search - Let's get to work! For more info call 808-482-3900

2970 Kele St, Lihue, HI 96766, USA

AMAZING NEW ADMINISTRATION IN DENTISTRY (KAILUA KONA)64637682800898124

AMAZING NEW ADMINISTRATION IN DENTISTRY (KAILUA KONA)

If you enjoy the challenge of serving people, having fun and making money then a career opportunity in Dentistry awaits you. Full time Administration positions available for energetic self starter with or without experience Top Salary and Benefits Medical, Dental Pharmacy and Vision Insurance Paid holidays , birthday Vacation and 401K Retirement Plan Send email or text for interview and application Best to text 808-938-6699

P3WX+3F Kaloko, HI, USA

Negotiable Salary

Job Posting: Contract-to-Hire Customer Service Representative (Honolulu, HI)64637606610946125

Job Posting: Contract-to-Hire Customer Service Representative (Honolulu, HI)

Location: Honolulu, Hawaii Pay Rate: $20/hr Schedule: Monday - Friday, 8 AM - 5 PM Company: Kelly Services (Hiring for a reputable dental service client) Job Summary Kelly Services is now hiring a dedicated Customer Service Representative to join our client’s dental service team in Honolulu. If you are passionate about providing excellent customer service and thrive in a fast-paced environment, we want to hear from you! Responsibilities Answer and manage incoming calls and emails from customers Handle customer inquiries and complaints efficiently and professionally Provide information about services offered by the dental practice Maintain accurate records of customer interactions and transactions Assist with billing and payment processes Perform administrative support tasks as needed Requirements High school diploma or GED equivalent 1+ year of experience in a customer service role, preferably in a dental or healthcare setting Strong communication and interpersonal skills Ability to handle stressful situations and resolve conflicts effectively Competence with computer systems and scheduling software Reliability with strong time management skills How to Apply If you are passionate about customer service and meet the qualifications, please submit your resume to our recruiter, Isabella, at ISAK066@kellyservices.com

57 S Kuakini St, Honolulu, HI 96813, USA

Part Time Support for Home Owner Association (Enchanted lake, Kailua)64637606418177126

Part Time Support for Home Owner Association (Enchanted lake, Kailua)

The Enchanted Lake Residents Association (ELRA) which encompasses 137 lakeside homes (plus additional voluntary member properties) along Kaelepulu Pond (Enchanted Lake) seeks a part-time Administrative Assistant to assist with monthly meeting agendas, minutes, periodic correspondence, email monitoring and assorted tasks. The Board of Directors meets monthly on the second Tuesday of the month, and attendance at those meetings is required. The meetings alternate between in-person meetings on the even months and Zoom meetings on the odd numbered months. Annual membership meetings are held annually in the fall. The hours required for the job may vary but are estimated to average around 10-12 hours per month with a monthly salary of $500. Required skills include the ability to take general minutes, post minutes to a website, track action items assigned to board members or other volunteers, Box, respond to email sent to the general ELRA account, send occasional mailings (attach address labels, stuff and mail envelopes) and respond to title companies regarding unpaid fees and encroachment agreements associated with home sales on the lake. The ELRA website can be viewed at KaelepuluPond.org. Resumes or letters of interest should be emailed to ELRA@KaelepuluPond.org. Starting date can range from immediate to February of 2026.

1211 Kahili St, Kailua, HI 96734, USA

Sales and Marketing Administrative Support: Business Operations (Kailua-Kona)64637605146881127

Sales and Marketing Administrative Support: Business Operations (Kailua-Kona)

At Travel + Leisure Co., our mission is simple: to put the world on vacation. Our vacation ownership brands, Club Wyndham, WorldMark, Margaritaville Vacation Club, and Shell Vacations Club, include more than 245 vacation club resort locations across the globe. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. As a Business Operations Coordinator for Travel + Leisure, you will be responsible for delivering quality support for our Sales and Marketing processes. How You'll Shine: Provide exceptional customer service to our guests, business partners, and team Identify ways in which to improve our customer service or processes Collect and/or validate data when interacting with our guests to ensure they receive the best experience with us Manage and protect company assets through all interactions Understand and implement operational procedures that govern our business Support new initiatives and help teams that are impacted by these changes Maintain daily, weekly, monthly, or quarterly reporting needs Successfully leverage your resources (your team, leadership, procedural guides, etc.) to provide quick support to questions as they arise. What You'll Bring: Validate data and reporting or answering questions from onsite business partners Support the integration of new processes and procedures Proficient in Microsoft Suite Available to support the business throughout weekends and holidays Deliver outstanding customer service with excitement! How You'll Be Rewarded: We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: • Medical • Dental • Vision • Flexible spending accounts • Life and accident coverage • Disability • Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information) • Wish day paid time to volunteer at an approved organization of your choice • 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information) • Legal and identity theft plan • Voluntary income protection benefits • Wellness program (subject to provider availability) • Employee Assistance Program Compensation: $24/hour We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class.

75-6016 Kuakini Hwy, Kailua-Kona, HI 96740, USA

Part-Time Administrative Assistant (Waikiki)64637604909314128

Part-Time Administrative Assistant (Waikiki)

About Us: Dean & DeLuca Hawaii is committed to delivering world-class service, elevated hospitality, and a passion for gourmet food and retail. We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to support our General Manager and help ensure smooth daily operations across our locations. Position Overview: The Administrative Assistant will provide vital support to the Director of Administration & Finance through a variety of office and administrative tasks. This role requires flexibility, strong organizational skills, and the ability to handle multiple priorities. Candidates with accounting or Excel proficiency will be highly valued. Key Responsibilities: Assist the Director of Administration & Finance with administrative tasks and daily operations. Perform office duties such as filing, organizing documents, and maintaining records. Support with light accounting tasks (experience is a plus). Run errands between Dean & DeLuca Hawaii locations (Waikiki & Kakaako). Assist with preparing reports and spreadsheets (Excel proficiency is a plus). Communicate effectively with team members and management to support business needs. Qualifications: Previous administrative or office support experience preferred. Basic knowledge of accounting or bookkeeping is a plus. Proficiency in Microsoft Excel is a strong plus. Strong organizational and time-management skills. Ability to work independently with minimal supervision. Reliable transportation to travel between store locations. Flexible schedule to support part-time needs. What We Offer: Part-time position with flexible hours. Opportunities to grow with a reputable global brand. A collaborative and supportive work environment. Employee discounts on Dean & DeLuca Hawaii products. How to Apply: If you are detail-oriented, dependable, and excited to support our growing team, please reply to this job post by sending your resume and a brief cover letter with the subject line “Part-Time Admin Assistant – Your Name.”

425 Royal Hawaiian Ave, Honolulu, HI 96815, USA

Negotiable Salary

Office - Procurement Specialist (Food/Restaurant Industry) $66-$72K (Honolulu)64637604422530129

Office - Procurement Specialist (Food/Restaurant Industry) $66-$72K (Honolulu)

This is a full time key role position managing vendor relations, inventory and purchasing across multiple restaurant locations. Be a part of our dynamic restaurant group with opportunities to grow. Having a clean heart with a willingness to learn is a must. * Proven experience as a purchaser/buyer ideally in the restaurant industry. * Sourcing (but not limited to): ingredients, packaging, small wares and restaurant equipment. * Must be detail oriented with strong communication etiquette and daily usage of Excel/Google sheets. * Competitive salary and benefits: Health insurance, vision, drug and dental. Paid time off. 401K. Employee discounts. Free lunch on office working days! Please send your resume when responding.

Keeaumoku St + Kapiolani Bl, Honolulu, HI 96814, USA

$66,000-72,000/year

MEDICAL ASSISTANT (PART TIME-WILLING TO TRAIN) MEDICAL ASSISTANT (PART (HONOLULU)646376039412501210

MEDICAL ASSISTANT (PART TIME-WILLING TO TRAIN) MEDICAL ASSISTANT (PART (HONOLULU)

Looking for part time medical assistant.(20 HOURS/WEEK). No experience necessary. Will train. Must be able to work Monday -Saturday. Qualifications: 1. Must be friendly 2. Dependable and hard working 3. On time is a must 4. Attention to detail 5. Willing to learn 6. Able to multi task JOB DUTIES * Greet/ Check in and Discharge patients * Answer phone calls/ Take phone messages * Prepare charts * Schedule/ Do referrals * Take vital signs * Scan charts *all other work related duties assigned by manager. E-mail your cover letter and resume. Thank you.

1027 Hala Dr, Honolulu, HI 96817, USA

Property Management (Kaimuki)646376030403851211

Property Management (Kaimuki)

Interesting work within a friendly team and resident community. Offering competitive salary, full medical premium coverage for employee, retirement benefits with generous employer match, Aflac supplemental insurance with employer contribution, employee assistance program, and generous vacation/sick/holiday benefits. Primary responsibilities include ensuring that the administrative functions including unit lease ups, bookkeeping, rent collections, income recertifications, and general office operations are properly handled. This position keeps the property in compliance with regulatory requirements; produces related reports; and provides information to auditors. Duties also include rules enforcement, personnel management, and stepping in during the absence of the property manager to keep operations running by overseeing the maintenance department. Candidates must have management experience and leadership qualities of integrity and sound judgment. This management position requires someone who is highly organized, is accurate, can juggle multiple responsibilities, works collaboratively, has the ability to work well with all types of people, and can remain calm under stressful conditions. Qualified candidates must possess at least 5 years of office management or related experience; have performed compliance-related work; possess skills in business writing; understand accounting; and be able to effectively use the MS Office suite of applications. Knowledge of Yardi, Low-Income Housing Tax Credits, Section 8, Fair Housing, and Landlord/Tenant regulations preferred. Prior work with different cultural groups and social service experience helpful.

3420 Hardesty St, Honolulu, HI 96816, USA

Negotiable Salary

'Up to $1000 signing bonus' for Administrative Assistant (Lahaina)646376029260831212

'Up to $1000 signing bonus' for Administrative Assistant (Lahaina)

Na Hoaloha Ekolu is the parent company of Old Lahaina Luau, Aloha Mixed Plate, Leoda's Kitchen & Pie Shop and Star Noodle. Our award winning luau and favorite local restaurant, Aloha Mixed Plate has been in business in Lahaina for over 30 yrs. Both Star Noodle and Leoda's Kitchen and Pie Shop are also well established and have been in business for over 10 yrs. each. We are seeking highly motivated, with attention to detail staff members to join our team. We offer a great working environment and excellent benefits to those who share our values, principles and the spirit of Aloha. Job Summary Provide high-level administrative and clerical support to the General Manager, ensuring smooth day-to-day operations and effective communication across departments. This role requires discretion, organizational excellence, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities - Handle confidential information with integrity and professionalism. - Organize and maintain records, files, and documentation. - Assist in planning and executing company events, meetings, and projects. - Monitor and follow up on action items from meetings and assigned tasks. - Coordinate, promote, and monitor training courses. - Leads recruitment processes and maintain personnel files. - Schedule and conduct New Hire Processing - Manage Mahalo $ log (distribute and receive stubs) along with Anniversary Gifts, trade accounts and employee incentives. Required Skills & Qualifications - Strong organizational and time-management skills. - Excellent written and verbal communication. - Proficiency in MS Office Suite and scheduling tools. - Ability to work independently and handle sensitive information. - High attention to detail and problem-solving skills. Core Competencies - Professionalism and discretion - Adaptability and flexibility - Initiative and resourcefulness - Time management and prioritization. - Problem-solving and adaptability. - Strong interpersonal and customer service skills. We offer an excellent benefits package including medical, dental, vision, drug, 401(k) with up to 4% company match, PTO upon qualifying, flexible spending account, employee meals, discounts and much more! For more information and to apply visit: https://clrco.com/nwT2jn8ADu

W88F+X4 Kaanapali, HI, USA

Administrative Assistant (Lahaina)646376022296341213

Administrative Assistant (Lahaina)

Assistant to the GM, If you are a ‘get it done’ person permanently living on Maui. Our family operated Professional Office requires a quick thinker with strong computer, organizational, bookkeeping skills, strong work ethic and common sense. Exceptional work environment and rapid growth opportunity for the energetic, personable, self starter with superior skills who is reliable, dedicate and dependable. This a very good job and career opportunity, growth potential with a long standing local company. Permanent West Maui residents only, please forward your resume for consideration.

W88F+X4 Kaanapali, HI, USA

KMSS Facility Team Member (Full-Time / Part-Time) (Kihei)646375264033311214

KMSS Facility Team Member (Full-Time / Part-Time) (Kihei)

Kihei Maui Self Storage is seeking a highly motivated and versatile individual to join our team as a Facility Team Member. This is an all-around, hands-on position responsible for ensuring the successful operation of our storage facility during your scheduled hours. You will be the primary customer-facing team member and the key person ensuring the property is safe, clean, and ready to rent while on duty. If you are dependable, proactive, and enjoy a mix of customer interaction and physical tasks, this is the perfect opportunity. Compensation & Schedule Compensation: This position offers a starting pay of $19 per hour. Higher compensation is available for candidates with extensive experience, depending on skills and background. Employment Type: We are hiring for both Full-Time (40 hours/week) and Part-Time (minimum 18 hours/week) positions. Schedule: Minimum of 5 days per week (3 days for part time), with flexible days and hours. Must have open availability on weekdays, weekends, and some holidays. Benefits (Full-Time): Includes some paid holidays following the successful completion of the introductory/probationary period. Core Responsibilities This position is designed to be a blend of office management, customer service, and property maintenance. You will be the face of the facility while in the office and must be prepared to manage tasks effectively in a dynamic environment. Work Environment & Independence You will work as part of a team but must be comfortable with the likelihood of working independently and alone in the office after training is complete. You will be the primary on-site resource for all customer and operational needs during your scheduled shift. Responsibilities do not extend beyond scheduled working hours. Customer Service & Sales Welcome customers with immediate, friendly, and courteous service both in person and over the phone. Rent storage units and related retail merchandise and complete rental agreements. Handle collection calls and process payments accurately; responsible for preparing and making bank deposits. Respond to price inquiries, check voicemails/emails, and respond to all customer inquiries promptly. Show customers available units and resolve customer issues in a timely and effective manner. Facility Maintenance & Operations Maintain the highest standards of cleanliness and appearance across the facility. Perform daily tasks such as walking the property for trash and debris, sweeping, mopping, and assisting the team by ensuring restrooms are stocked and cleaned. Conduct property inspections, including door checks, ensuring security and safety standards are upheld (e.g., no screws, glass, or hazards). Perform grounds maintenance tasks such as picking up trash, pulling/spraying weeds, and other light landscaping duties. Manage the U-Haul rental process, which includes checking vehicles in/out and performing minimal cleaning as needed. Perform other assigned duties, including the ability to lift 25–30 pounds easily and be comfortable with the safe use of a ladder. Qualifications & Requirements Age/Education: Minimum of 18 years of age with a High School Diploma or equivalent required. License: Valid Driver’s License is required due to the necessity of moving U-Haul vehicles on the property. Skills: Strong communication skills, good people skills, and excellent customer service etiquette (or willingness to learn). Proactive problem-solver and the ability to think on your feet and work independently. Attention to detail, organizational skills, and administrative assistance capabilities. Basic computer knowledge (e.g., ability to use facility software, Microsoft Office, and Outlook). Experience: Prior experience in customer service or office management is a plus but not required. We provide comprehensive training! How to Apply All interested and qualified candidates are encouraged to apply. Please respond to this post with the following information to be considered for an interview: Full Name and Contact Information (Phone number and email address) Desired Position: Indicate whether you are applying for Full-Time (40 hours/week) or Part-Time (minimum 18 hours/week). General Availability: Please provide an overview of your weekly availability (e.g., specific days/hours, open availability). Relevant Qualifications: Briefly describe your qualifications, including any experience in customer service or office management, and your ability to meet the physical requirements of the job.

115 E Lipoa St #201, Kihei, HI 96753, USA

Regulatory & Document Coordinator for makers of BioAstin (Kailua-Kona)646375262755851215

Regulatory & Document Coordinator for makers of BioAstin (Kailua-Kona)

Cyanotech Corporation is a world leader in microalgae technology, producing BioAstin® and Hawaiian Spirulina Pacifica® and deemed an essential business. Description Summary This role is very trainable for an organized individual with good attention to detail. It is a full-time, non-exempt position that is responsible for day-to-day quality assurance and regulatory functions including dietary supplement labeling and marketing material review, certification management, and international export support including product registrations. This position is responsible for management of master manufacturing records, batch records, and other Good Manufacturing Practices (GMPs), Hazard Analysis of Critical Control Points (HACCP), Food Safety and Modernization Act (FSMA), and State Department of Health (DOH) records. Essential Job Responsibilities • Coordinates efforts in maintaining all applicable registrations and certifications (such as Bioterrorism, Non-GMO Project verification, Kosher, Gluten Free, DOH, and GMP). • Maintains bulk, Nutrex, and private label master files and ensures that interdepartmental communication of change occurs. • Assists with review of dietary supplement product labels, labeling, including marketing materials for regulatory compliance. • Supports new product development and international export efforts, through collection and organization of quality and regulatory files. • Maintains up-to-date component, ingredient, and product specifications, product tool kits, vendor specifications, testing agreements, and GMP Agreements. • Manages the TMS Document Control System, implements upgrades, and provides trouble shooting and technical support. • Maintains and updates cGMP Master Manufacturing Records and Batch Records and ensures that all records are appropriately retained and archived. • Supports product release with Batch Record review and COA generation. • Organizes and audits GMP records, including but not limited to Non-conforming Product Reports (NCPR), Correction/Prevention Action Reports (CPARS), Customer Complaints /Specifications, Management of Change (MOC), Vendor Approval/Evaluation, Equipment Verification, Batch Records, Sanitation and Production Logs, Label revisions, product specifications, Vendor Management, Risk Assessment documentation. • Maintains bulk, Nutrex, and private label master files and ensures that interdepartmental communication of change occurs. • Conducts Master File Management for New Dietary Ingredient (NDI) and Generally Recognized as Safe (GRAS) compliance. • Conducts daily GMP/HACCP walk-throughs and sanitation sign off. • Provides sales support for customer inquiries and documentation requests. • Assists with external audit preparation and serves as a back-up audit scribe. • Manages documentation for contract manufacturers, co-packers, and vendors. • Ensures that Vendor Management files are current and evaluations occur as scheduled. Other Duties • Serves as the secondary Scribe in FDA inspections. • Audits Quality Management System through periodic reviews of SOPs and controlled documents used in each Department. • Assists with interdepartmental document organization and retention. • Performs other duties that may be assigned. Physical Demands This position includes sitting at a computer for extended periods of time, as well as working in a laboratory standing at a bench. May include occasional lifting of up to 40 pounds. Working Conditions Work is primarily performed in an office environment. Occasional work in document archive trailer. Minimum Qualifications • Bachelor’s degree or equivalent combination of work experience and education, preferred. • Previous work experience with GMP standards in relevant industry is preferred. • Proficiency with PC-based computer applications including Microsoft Word, Excel, and Outlook. • Excellent organizational, administrative and time management skills, as well as attention to detail. • Preferred Certified Quality Improvement Associate through ASQ or equivalent organization. • Able to work independently as well as part of a team. • Strong verbal, written and interpersonal skills. • Able to perform the essential functions of the position with or without reasonable accommodation. Post-offer background check and drug screen are performed. Must be 18 years or older. All applicants must provide a resume. Cyanotech does not currently have a visa program. Cyanotech Corporation is an EOE Minorities/Women/Disability/Veterans

P3WX+3F Kaloko, HI, USA

Bookkeeper (On-Site + partial remote) (Kunia)646375260254731216

Bookkeeper (On-Site + partial remote) (Kunia)

Bookkeeper (On-Site + partial remote) Location: Kunia, Hawaii Schedule: On-site, 3 days per week Employment Type: Part-Time with potential for full time About the Role We’re looking for a dependable and detail-oriented Bookkeeper to manage the financial side of our business. This role is ideal for someone who thrives in a small business setting, enjoys working independently, and is highly proficient in QuickBooks. You’ll be responsible for maintaining accurate financial records, supporting payroll and tax processes, and ensuring our books are always audit-ready. Key Responsibilities • Manage all day-to-day bookkeeping tasks using QuickBooks • Record and categorize financial transactions • Reconcile bank and credit card statements • Process accounts payable and receivable • Track expenses and maintain organized financial records • Prepare monthly, quarterly, and annual financial reports • Assist with budgeting and forecasting • Support payroll processing and ensure timely payments • Prepare documentation for tax filings and liaise with external accountants • Maintain compliance with local, state, and federal financial regulations • Monitor cash flow and alert management to any discrepancies • Collaborate with management to improve financial processes and reporting Requirements • Proven experience as a bookkeeper or in a similar accounting role • Strong proficiency in QuickBooks (Online or Desktop) • Solid understanding of accounting principles and financial reporting • Experience with payroll systems and processing • Familiarity with tax filings and compliance requirements • Excellent attention to detail and organizational skills • Strong communication skills and a collaborative mindset • Ability to work independently and meet deadlines • Must be available to work on-site three days per week • High school diploma required; associate’s or bachelor’s degree in accounting or finance preferred

FW7P+5C Wheeler Army Airfield, HI, USA

Office assistant (Kailua-Kona)646375255174411217

Office assistant (Kailua-Kona)

Office Assistant Team Position: We are the largest Tile distributor in Hawaii, with offices in Kona as well as Honolulu. This position is for a full-time office assistant at our Kailua-Kona location. The requirements for this position will include intermediate-level computer skills using Word, Excel, and QuickBooks. This position also requires focus and detailed orientation in maintaining the current filing system in place. Must have an exceptional people and customer service skill set. This is a full-time position. Training will be provided. This job offers comprehensive health benefits, including dental coverage, paid holidays, and two weeks of paid vacation after one year of service. Another bonus is that lunch is provided daily. Working hours are from 7:30 am to 4:30 pm, Monday through Friday, with weekends off to spend quality time with family. Please contact Daniel, General Manager of Tile Warehouse Hawaii

Q35V+X8 Kaloko, HI, USA

Girl Friday (Hilo)646375236299541218

Girl Friday (Hilo)

Make coffee and oatmeal or cheerios. Create Leases. Interview applicants for apartments or houses. Walk around the park. Clean homes. Must be computer knowledgeable. Must be able to find legal documents on the internet. I would like you to apply at 808-987-7295. I will answer the phone. Do not try to send me complicated resumes etc or you will be eliminated. Keep it simple!

MQFG+6V Hilo, HI, USA

Internship for Holistic Health Center - opportunity for career (Honolulu)646375232378891219

Internship for Holistic Health Center - opportunity for career (Honolulu)

Seeking an enthusiastic intern interested in the holistic, integrative health field who wishes to receive experience and education and get healthy in the process; who will assist and support the flow of patients as well as behind the scenes at the Center for Natural Healing, Hawai'i. The position calls for a bright, intelligent person who wishes to assist a few hours/week or many hours/week, which are up to your availability, in exchange for learning, treatments and services by our team of professionals in naturopathic medicine, acupuncture, traditional Chinese medicine, nutrition, herbal and homeopathic medicine, as well as laser services for pain, weight loss and body sculpting. Hours are flexible M-F between 9-6:00 pm. Excellent communication skills, attention to detail, and a team player attitude are essential This internship could lead to a long term position with our company for the most fitting individuals. Please send resume and references. NaturalHealingHawaii.com

5222 Ani St, Honolulu, HI 96821, USA

Negotiable Salary

Event - Expo - Trade Show Coordinators Full-Time & Part-Time (Honolulu)646375226762251220

Event - Expo - Trade Show Coordinators Full-Time & Part-Time (Honolulu)

Now Hiring: Hybrid Event / Expo / Trade Show Project Coordinators Hawaii Restaurant Association (HRA) The Hawaii Restaurant Association (HRA) is expanding and seeking two Hybrid Event / Expo / Trade Show Project Coordinators — highly organized, detail-oriented professionals who are passionate about serving Hawaiʻi’s dynamic foodservice industry. Due to an increase in statewide projects and the upcoming 2026 Hawaii Restaurant Association Foodservice Expo, we’re growing our team! This is an exciting opportunity to play a key role in high-impact events and initiatives that support and elevate Hawaiʻi’s restaurant and foodservice community. If you thrive in a fast-paced environment, enjoy managing multiple priorities, and want to make a positive impact — this role may be for you. Position Overview Hybrid Work Structure: 70–80% Remote (Work from your home office) 20–30% In-Person (Weekly meetings, 8+ events per year, errands) Must reside on Oʻahu and maintain a professional home workspace. Schedule: Monday–Friday Part-Time: 30 hours/week | Full-Time: 40 hours/week Between 7:00 AM – 5:00 PM Occasional evenings/weekends (advance notice provided) Key Responsibilities Provide high-level administrative and project coordination support Manage emails, calls, and inquiries professionally Schedule meetings, maintain calendars, and track deadlines Draft reports, minutes, board agendas, and communications Assist with event planning, logistics, and follow-ups Represent HRA at select events Maintain organized digital filing systems Consistently present a positive, professional demeanor Qualifications Prior experience as an Event, Expo, or Trade Show Project Coordinator preferred Proficient in Google Workspace, Microsoft Office, and Zoom Excellent written and verbal communication skills Highly organized, proactive, and dependable Able to work independently and collaboratively Exercise discretion and maintain confidentiality Requirements Must live on Oʻahu Quiet home office with reliable Wi-Fi Laptop computer Cell phone Reliable automobile (mileage reimbursed for work-related travel) High school diploma required; executive assistant training a plus Fluent in English Employment Details Status: Independent Contractor Schedule: Full-Time & Part-Time positions available Start Date: ASAP Compensation: Based on experience (hourly or project-based) Location: Oʻahu, Hawaiʻi (Hybrid) About the Hawaii Restaurant Association (HRA) The Hawaii Restaurant Association supports and advocates for Hawaiʻi’s vibrant restaurant and foodservice industry. Interested? Please email your resume and a brief cover letter outlining your experience and availability 🌐 www.hawaiirestaurant.org

Waialae Ave + Opp Kapiolani Bl, Honolulu, HI 96826, USA

Negotiable Salary

Benefits Administrator for Locally Owned and Locally Operated Company!646375221880331221

Benefits Administrator for Locally Owned and Locally Operated Company!

Benefits Administrator – Help Us Level Up Our Benefits! We’re looking for a Benefits Administrator who’s ready to take our benefits from “good” to “wow.” If you love helping people, streamlining systems, and keeping things compliant without killing the vibe, this role is for you. What You’ll Do -Lead the transition of all benefits in-house with smart, scalable processes. -Manage day-to-day benefits: medical, dental, vision, life, 401(k), and voluntary plans. -Be the go-to person for employee questions—friendly, fast, and accurate. -Run open enrollment, renewals, vendor relationships, and employee education. -Keep us compliant with ACA, ERISA, HIPAA, COBRA, and Hawaiʻi-specific regs. -Track usage, costs, and feedback to keep improving our programs. -Build strong partnerships with carriers, negotiate contracts, and monitor performance. -Support LOA and accommodations with Employee Relations. -Improve workflows between HRIS, benefits systems, and Finance. -Help evaluate new tools and create helpful dashboards and reports. What You Bring -3–5+ years in benefits or total rewards (benefits-focused). -Strong knowledge of federal + Hawaiʻi compliance requirements. -Experience managing vendors, open enrollment, and employee benefits education. -A service mindset—empathetic, solution-oriented, and people-first. -HRIS and benefits platform experience; Excel/Sheets skills on point. -Excellent communication, organization, and negotiation skills. -High integrity and confidentiality with sensitive info. Why You’ll Love It A chance to shape something meaningful, support our team, and build benefits that truly serve our ʻohana. Ready to Join Us? Send your resume + short intro—we’d love to meet you!

Kahului Community Center Park, 275 Uhu St, Kahului, HI 96732, USA

Experienced Project/Field Coordinator (Honolulu)646375221025311222

Experienced Project/Field Coordinator (Honolulu)

General contractor looking for a Project Coordinator to assist Project Manager with estimates, prepare material takeoffs, review and approve products to meet job requisites, and procure/prepare quote, ensure job costs are accurate, assist with buyouts and work with subcontractors, and other project tasks as assigned. Will require site inspections, and finish selections from various Vendors. Respond with phone number, work history or resume for consideration. This position will begin as part time and will lead to full-time, and is work from home.

2124 Round Top Dr, Honolulu, HI 96822, USA

Negotiable Salary

White Protea Hawaii - Admin, Promotions & Marketing Coordinator646375218952991223

White Protea Hawaii - Admin, Promotions & Marketing Coordinator

JOB LISTING: Promotions & Marketing Coordinator White Protea Hawaii • Kula, Maui (Slopes of Haleakalā) Part-Time or Full-Time Company Overview White Protea Hawaii is a boutique wedding and event company nestled on the slopes of Haleakalā. We design unforgettable celebrations and also offer Maui-made gifts, curated gift baskets, tropical plant services, and event plant rentals. Our brand is expanding, and we are ready to welcome someone who can help us share what we do with the world. Position Summary We are seeking a Promotions & Marketing Coordinator whose primary role is to promote our services, generate new business, attract new clients, and spread the word about White Protea Hawaii. This person will help elevate our visibility, bring in inquiries, showcase our offerings, and represent our brand both online and in the community. Key Responsibilities Promotions & New Business Generation Actively promote all White Protea Hawaii services, gifts, rentals, and offerings Generate new business through creative outreach, networking, and community visibility Build relationships with visitors, hotels, local businesses, and vendors Respond to inquiries and communicate with potential clients via email Assist with booking details, proposals, and follow-ups Marketing & Visibility Create engaging content (photos, videos, reels, captions) showcasing our events, gifts, and plant rentals Update social media, newsletters, and website features Capture behind-the-scenes content to help tell our story Drive growth and brand awareness through consistent, creative messaging Field Work (Required) Must love working outdoors and hands-on Assist with plant deliveries, event décor prep, light setup, and on-site tasks Participate in event days, installs, and occasional weekend/evening work Ideal Candidate Qualities Naturally outgoing, social, and enthusiastic Skilled at talking to people, networking, and representing a brand Creative eye for visuals and content creation Reliable, organized, and detail-oriented Comfortable working both independently and with a small team Balanced with both admin tasks and physical field work Experience with promotions or marketing is a plus (not required) Compensation & Hours Part-time or full-time positions available Compensation based on experience Please include pay requirements with your resume How to Apply Please email your resume and pay requirements to be considered. No phone calls, please. Learn more at: www.whiteprotea.com

570 Kaiaulu Loop, Makawao, HI 96768, USA

Negotiable Salary

Office Coordinator - Airport Area (Honolulu)646375219052821224

Office Coordinator - Airport Area (Honolulu)

Position Overview An Office Coordinator is a role that provides essential administrative support to ensure the smooth and efficient functioning of an office. They manage various tasks, including managing office supplies, maintaining office equipment, and handling general administrative tasks. They also act as a vital link between different departments, facilitating communication and addressing inquiries. Responsibilities (Tasks Associated with the Role) Manage day to day operations of the office including but not limited to; cleanliness, organization, scheduling of maintenance, and overseeing stock of supplies and necessities. Assisting in-office clients with purchases and questions. Anything that cannot be answered by Coordinator will then be routed to upper management. Directing and answering calls for employees, clients, and vendors, and managing email correspondence in a timely period. Office point of contact for vendors related to office maintenance. Maintaining office equipment including but not limited to; printers, computers, air conditioning, company training equipment. Prepping and preparing for company in-services and classes, including but not limited to Airport Classes, Disney, and client in-services. Conducting in-services when needed. Monitoring Enrollware for upcoming classes, training site rosters, issuing course completion cards and invoicing clients for training resources. Monitoring Enrollware for instructor status, updates, instructor renewals, and emails and questions. Maintaining accurate records of office documents, reports, and other relevant information including but not limited to; Airport, non-program clients, maintenance, and purchases. This position is a very important position and the Office Coordinator is a key player in maintaining a productive and efficient office environment. Skills and Qualifications Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to prioritize tasks and manage time effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Apple relevant software. Experience with record-keeping and data management. This position is a full-time, Temp to Hire position. Pay range is $20 to $22/hr. based on experience. TO APPLY: Text "Coordinator" to 808-533-9068 and we will send you a link to our application OR apply online www.hi-employment.com

438 Austin Rd, Honolulu, HI 96819, USA

Assistant for a growing food company (Hilo)646375216500491225

Assistant for a growing food company (Hilo)

Small business executive seeking an assistant to help with daily tasks. We work with food items. Must have exceptional hygiene and communication skills. Be able to pass food safety coarse. Some proficiency in Excel is helpful. College degree or enrollment preferred -$15/hour starting pay, 1099 -able to work 40 hours a week -must have valid drivers license, reliable transportation, an iPhone, and proficiency with Apple iOS/OSX environment We are small but growing fast. This position is for someone who wants to grow with us. The work can be demanding and your tasks may change unexpectedly as we move towards higher levels of productivity and efficiency. You will learn a lot and work closely with the company lead.

150 Alae St, Hilo, HI 96720, USA

UPHOLSTERY SHOP AND MANAGER ASSISTANT (Kailua Kona)646375214330891226

UPHOLSTERY SHOP AND MANAGER ASSISTANT (Kailua Kona)

Shop assistant needed for Upholstery shop in Kona. To help with upholstery tasks and desk duties. Needs to have experience working with customers, be familiar with basics of MS Excel, have experience working with tools. Experience working with fabrics, furniture and design is a plus. Must be able to lift 60 lb. Friendly, Comfortable Environment. Please provide your resume or work experience with dates, responses without work experience may not be considered.

73-5640 Maiau St, Kailua-Kona, HI 96740, USA

Staffing Support (Honolulu)646375214524191227

Staffing Support (Honolulu)

Staffing Support (Temp Division) Type: Full Time Pay Rate: TBD (hourly) Schedule: TBD Experience: Entry-Level Functions: Administrative Reports To: Staffing Manager FLSA Status: Exempt POSITION SUMMARY The Staffing Support position assists the Staffing Manager and Staffing Supervisor to ensure excellent customer service. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Placement activities: Select well-matched candidates to fulfill client job orders and maintain on-going contact with client companies and temporary professionals currently on assignment to ensure both receive exceptional customer service; resolve any customer service issues quickly and efficiently to maintain the highest level of customer satisfaction; additional opportunities through contact with temporary professionals on assignment and client companies to grow our business and uncover job opportunities for our candidates. Candidate recruitment and retention: Assist with recruiting employees and new hire paperwork. That involves completing a new hire checklist and reviewing documents for accuracy and completion. This position also requires data entry of new hire packets into employee databases, performing background checks, performing drug tests and assisting in hiring sessions. The position will also be phone screening applicants and conducting initial interviews with potential candidates. HR responsibilities: Interviewing for insurance claims, harassment, discrimination, employee HR issues and provide the information to management for review. It will require working at or visiting client locations to do site visits, employee meals, employee parties, site specific recruiting, interviews, client meetings and employee trainings. Other responsibilities: May be responsible for, answering incoming calls, answering employee related questions, making outbound calls to employees, scheduling employee interviews, scheduling employees to report to client locations and additional clerical duties as assigned. PROFESSIONAL REQUIREMENTS: - The ideal Staffing Support member will meet most or all of the following requirements: - 1 or more years directly related experience - College education in a relevant business field - Show true passion about servicing our applicants/employees/clients on a daily basis PERSONAL REQUIREMENTS: - Ability to audit daily records including schedules, timecards and time clocks - Greet guests in a professional, friendly and hospitable manner, exhibit excellent phone skills - Ability to manage the recruiting and scheduling process for a labor pool of up to 200 employees - Self motivated to work until all required work - Extreme attention to detail, strong analytical skills - Self-starter with a positive attitude, desire to exceed expectations - Ability to communicate with people from a culturally diverse background Computer Skills - Proficient in MS Office. Other Requirements Prior experience working in human resource administration or recruiting firm is a plus. TO APPLY: Text "STAFFING SUPPORT" to 808-533-9068 to receive a link to our online application and to speak to a recruiter.

57 S Kuakini St, Honolulu, HI 96813, USA

Negotiable Salary

Funeral Administrator (Hilo)646375209237771228

Funeral Administrator (Hilo)

HOW TO APPLY: Reply to this post with your resume or call 808-935-8445 Are you a compassionate professional with a passion for customer service? We are seeking a Funeral Administrator to provide exceptional support to client families during one of life’s most challenging times. COMPENSATION & BENEFITS: • Compensation: Starting $16.25/hour • 401(k) Retirement Plan: up to a 6% match of your contributions • Medical, Prescription Drugs, and Vision Coverage • Dental Insurance • Out-of-Country/Emergency Medical Travel Coverage • Life Insurance • Accidental Death & Dismemberment (AD&D) Insurance • Optional Life and Optional AD&D Insurance • Short-Term Disability Insurance • Long-Term Disability Insurance • Employee Assistance Program (EAP) • Group Registered Retirement Savings Plan (RRSP) • Deferred Profit Sharing Plan (DPSP) • Tax-Free Savings Account (TFSA) and PlanRight Program KEY RESPONSIBILITIES • Deliver professional and compassionate customer service to client families • Accurately communicate client needs and respond to inquiries via email and telephone • Meet with families to assist with funeral arrangements and provide guidance on available services • Assists with publishing obituaries and ordering stationary • Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company policy • Complete and file required permits, certificates, and documents accurately • Process payments, contracts, and prepares documents • Acts as a backup to the receptionist MINIMUM REQUIREMENTS Education • High School diploma or equivalent

MRPH+WP Hilo, HI, USA

Veterinary Clinic Hiring- Part Time Openings646375209486091229

Veterinary Clinic Hiring- Part Time Openings

Busy Vet clinic has 2 part time openings: Kennel Tech: Sun 9am-1pm, Mon & Tues 6am-10am Receptionist: Fri 12 noon-6pm, Sat 8am-4pm Experience preferred but willing to train. SERIOUS INQUIRIES ONLY PLEASE.

9379+PX Halawa, HI, USA

Negotiable Salary

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