Salem Administrative Assistants Job Listings

HR, Payroll/AP Specialist (Woodburn)64716784166146120

Craigslist

HR, Payroll/AP Specialist (Woodburn)

Hiring HR, Payroll/AP Specialist Compensation: $23.00 - $33.00/hr. DOE Employment Type: Full-time. Monday – Friday On-site Location: Woodburn, OR We have been in business for 10+ years. Located in Woodburn. We are a small business looking for and experienced individual who can join our team to continue to help us grow. Description We are seeking a detail-oriented and experienced Payroll/AP Specialist to join our accounting team. In this pivotal role, you will be responsible for managing payroll processes and accounts payable functions to ensure timely and accurate financial transactions within the organization. You will take charge of processing payroll for our staff, ensuring compliance with regulations, and handling all associated documentation. Furthermore, your expertise in accounts payable will include vendor management, invoice processing, and reconciliation of discrepancies. As a Payroll/AP Specialist, you will collaborate closely with other departments to facilitate smooth financial operations while maintaining a high standard of confidentiality and accuracy. This position will require a strong understanding of accounting principles, proficiency in accounting software, and the ability to work effectively in a team environment. If you are meticulous, organized, and ready to contribute to a dynamic accounting team, we encourage you to apply and become an integral part of our financial department. Responsibilities • Process Semi-monthly payroll for all employees in accordance with federal and state regulations. • Process weekly certified payroll and submitting compliance forms. • Handle payroll and maintain HR files • On-boarding New employees • Setting up required safety trainings for employees • Workers comp and OSHA compliance • Manage accounts payable functions, including invoice verification, processing, and reconciliation with vendor statements. • Maintain accurate payroll and AP records, ensuring all transactions are recorded promptly and accurately. • Conduct regular audits of payroll and accounts payable systems to identify discrepancies and resolve issues. • Prepare and distribute payroll reports and financial statements as required by management or regulatory agencies. • Ensure compliance with labor laws and tax regulations related to payroll and accounts payable. • Serve as a point of contact for employee inquiries related to payroll, deductions, and payments. Requirements • Proven experience as a Payroll/AP Specialist or similar role in accounting or finance. • Strong knowledge of payroll processes and accounts payable functions. • Proficiency in accounting software and Microsoft Excel • 5+ years experience in QuickBooks desktop • Confident using Microsoft 365 (Outlook, Excel, Teams, Word) • Knowledge in Workers comp and OSHA Safety compliance • Familiarity with federal and state payroll regulations and compliance requirements. • Excellent attention to detail and strong organizational skills. • Ability to handle sensitive information with confidentiality and professionalism. • Strong communication skills, both written and verbal, to effectively collaborate with internal and external stakeholders. • Able to juggle multiple tasks while staying organized • Team oriented and family friendly • Tech-savvy and quick to learn new systems • Help implement new systems and tools as we grow For immediate and confidential consideration please email.

491 N 3rd St, Woodburn, OR 97071, USA

$23-33/hour

Bilingual Receptionist English/Spanish (Salem)64727631981570121

Craigslist

Bilingual Receptionist English/Spanish (Salem)

Are you organized, proactive, and do you enjoy providing excellent customer service? We want to meet you! We are seeking a **Bilingual Receptionist (English–Spanish)** to join our team and support the company’s daily operations. **Key Responsibilities** - Answer customer and prospect phone calls, providing clear and professional information. - Manage correspondence and coordinate internal and external communication. - Maintain up-to-date files, records, and databases. - Prepare reports and administrative documents. - Assist with basic accounting tasks and expense tracking. - Collaborate with various departments to ensure efficient information flow. **Requirements** - Bilingual (Spanish and English) – advanced conversational and written proficiency. - Prior experience in administrative or customer service roles. - Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). - Knowledge of QuickBooks Online (preferred). - Excellent spelling, writing, and communication skills. - Ability to work in an organized, responsible, and detail-oriented manner. **We Offer** - A professional and collaborative work environment. - Opportunities for growth and development. - Benefits after 90 days. **How to Apply** Send your resume and a brief cover letter. Subject: Bilingual Receptionist English/Spanish – *[Your Name]*

1570 25th St NE, Salem, OR 97301, USA

$16/hour

Receptionist Needed (Salem)64716784082563122

Craigslist

Receptionist Needed (Salem)

🌿 Front Desk Receptionist – Lilac Wellness & Counseling (Salem, OR) Part-Time | In-Clinic Position Lilac Wellness & Counseling is a locally owned, integrative health clinic offering acupuncture, chiropractic, massage, and mental health services. We’re looking for a friendly, reliable, and professional Front Desk Receptionist to join our growing team. ✨ What You’ll Do * Answer phones, return messages, and communicate clearly with patients * Greet patients and create a welcoming, calm environment * Schedule appointments and manage provider calendars * Check patients in/out and take payments accurately * Keep the front desk and lobby clean, organized, and presentable * Assist with basic administrative tasks (filing, scanning, insurance verification, etc.) * Support providers and help keep daily operations running smoothly 🌱 What We’re Looking For * Strong communication skills and a friendly demeanor * Reliable, punctual, and able to multitask * Comfortable learning scheduling software and clinic workflows * Experience in a medical or wellness office is a plus but not required * Someone who can stay calm, organized, and patient-focused in a busy environment 📅 Schedule & Pay * Part-time * Competitive hourly pay based on experience ($19+ hourly) * Employee discounts on wellness services * Supportive, team-oriented work environment * Paid time off 📨 How to Apply Email your resume and a short introduction to xun@lilacwellness.com Please include your availability.

30 Boice St S, Salem, OR 97302, USA

$19/hour

Receptionist -Pettit Staffing (Salem)64716783788290123

Craigslist

Receptionist -Pettit Staffing (Salem)

Receptionist / Administrative Assistant – Temporary (3–4 Weeks) Location: Salem, OR Pay: DOE Schedule: Full-Time, Day Shift Assignment Length: 3–4 Weeks Pettit Staffing is seeking a reliable and professional Receptionist / Administrative Assistant for a short-term assignment with a well-established manufacturing office. This is a great opportunity for someone who enjoys being the first point of contact and keeping an office running smoothly. Key Responsibilities: • Greet visitors and manage the front desk professionally • Answer and route incoming phone calls • Perform general administrative duties including filing, data entry, and scheduling • Support office staff with daily clerical needs • Maintain a clean and organized reception area Qualifications: • Previous receptionist or office experience preferred • Strong communication and customer service skills • Basic computer skills (Word, Excel, Outlook) • Dependable, punctual, and professional demeanor Apply Today! Call Pettit Staffing or apply online to get started immediately. Pettit Staffing is a EOE

1570 25th St NE, Salem, OR 97301, USA

$19/hour

Craigslist

Receptionist

Location: Salem, Oregon Employment Type: Full Time Company: F & W Fence Company Salary Range: $20-$24 (DOE) Start Date: Jan 5th 2026 About Us: We specialize in providing high quality fencing all over the Willamette Valley for residential and commercial customers. Job Summary: We are seeking a friendly, organized, and professional Receptionist to be the first point of contact for our company. The ideal candidate will handle front-desk duties, provide excellent customer service, and support administrative tasks. Responsibilities: • Greet and assist visitors in a warm and welcoming manner • Answer and direct phone calls • Manage incoming mail, packages, and deliveries • Schedule appointments and maintain calendars • Maintain a clean and organized reception area • Assist with basic administrative tasks (data entry, filing, copying, etc.) • Support various departments as needed Requirements: • High school diploma or equivalent • Previous receptionist or administrative experience preferred • Strong communication and interpersonal skills • Proficiency with office software (Microsoft Office, QuickBooks, House call) willing to train • Ability to multitask and stay organized • Professional appearance and demeanor Benefits: • Health insurance • 401K matching • Monthly bonuses Vacation

1590 Sunnyview Rd NE, Salem, OR 97301, USA

$20-24/hour

Intake Clerk/data entry for recycling facility (Salem)64660555311105125

Craigslist

Intake Clerk/data entry for recycling facility (Salem)

Intake clerk/data entry for recycling facility. Part time two days a week (Mondays and Tuesdays) possibly more. (some Saturdays in January). Duties include waiting on customers, checking loads coming into the facility, accepting fees (cash or checks), charge customers loads entered into computer and sending statements at the end of the month. Send your information and resume per craigslist ! Computer experience necessary Reliable transportation Must be honest and dependable Must speak English Non-smoking facility Must pass drug Willing to learn to operate a small loader

4946 72nd Ave NE, Salem, OR 97305, USA

$17/hour

Leasing Agent / Office Assistant (Salem)64660476714369126

Craigslist

Leasing Agent / Office Assistant (Salem)

Job description Leasing Agent/Office Assistant We are looking for a part-time Leasing Agent/Office Assistant to join our Salem team. We need someone Monday - Friday, 1:00pm to 5:00pm. Duties to include but not limited to: showing apartments to prospective tenants, leasing apartments, assisting with applications and move in paperwork, walking vacant units, communicating with residents, staff and vendors, assisting with marketing, writing and issuing resident memos and notices, accepting rent payments, filing, minor office and model unit cleaning. We are looking for a friendly individual with customer service experience with the motivation and desire to assist people in finding their new home. Must have basic computer skills and the ability to learn new software. Need to be detail oriented and able to work independently. This is a part-time position and exact hourly wage/salary is dependent on candidates experience. Valid drivers license, car and car insurance are required. Job Type: Part-time Pay: From $18.00 per hour Expected hours: 20 per week Schedule: 1:00 pm to 5:00 pm 4 hour shift Work Location: In person application Available at Valley Brook Apts 4954 Liberty RD S #44 Salem OR 97302

4954 Liberty Rd S, Salem, OR 97306, USA

$18/hour

Dabler Auto Body - Estimator needed (Salem)64660476467329127

Craigslist

Dabler Auto Body - Estimator needed (Salem)

Dabler Auto Body is hiring a new Estimator to join our team. Job description is and not limited to: - 5 star Customer Service to all Dabler customers on the phone and in person throughout the entire repair process - Estimating all walk-in customers and completing repair plans - Scheduling customer for drop-off - Taking essential photos of damage - Working with Insurance companies - Matching Insurance Estimates - Rekeying supplements - Operating CCCOne Estimating system - Communicating with Production manager, Parts manager and other staff - Updating customers on repairs - Answering phones Full-Time position Monday-Friday 8:00am - 5:00pm Valid Oregon Drivers License in required Pay is TBD based on experience Please send Cover Letter and Resume to Michael.Brockway@ymail.com Please visit our website to learn more about Dabler Auto Body: www.Dablerautobody.com For more information call Mike @ 503-991-4567

1460 Sunnyview Rd NE, Salem, OR 97301, USA

Negotiable Salary

Easy Work from Home Income Opportunity64660476382851128

Craigslist

Easy Work from Home Income Opportunity

APPLY HERE Earn $300-$3000+ per study - High-paying research opportunities Work from home - Participate from anywhere, no commuting Flexible hours - Work on your own schedule, part-time or full-time No experience needed - Simple surveys & feedback tasks Various opportunities - Product testing, opinion surveys, market research, and more Safe & legit - Trusted companies looking for real consumer opinions Mobile-friendly - Complete tasks from your phone, laptop, or tablet APPLY NOW

1570 25th St NE, Salem, OR 97301, USA

Negotiable Salary

Craigslist

Nursery Office Manager

Loen Nursery is a grower and supplier of high-quality nursery stock with a retail and landscape contractors yard supply in Sherwood. We have several growing facilities in Aurora, Canby, Hubbard, and Woodburn. We ship throughout Oregon and all over the United States. We are seeking an office manager for our Aurora, Oregon Location. Qualifications: -Nursery/horticulture experience preferred -Minimum 3 years office management experience -Strong computer skills are a must -Excellent communication skills, both verbal and written -Proficient computer skills (Microsoft Office, etc.) -Detail oriented -Must be organized and able to work in a fast paced environment -Ability to manage time and people -Multi Tasker Responsibilities: -Oversee employee training -Office administration -Inventory -Shipping -Purchasing -Customer service A Plus/Skills: -Spanish/English -Minimum experience 3 years or 4 year college degree or comparable work experience. Benefits include: - Paid vacation - Sick leave - Holidays - Health insurance. Pay commensurate with experience Job Type: Full-time Salary: $18.00 - $25.00 per hour

65HW+9C Donald, OR, USA

$18-25/hour

Field Operations Assistant (Yamhill)646294423848981210

Craigslist

Field Operations Assistant (Yamhill)

(Full-Time | Yamhill County & Portland Metro Area) About Us We are a professional property management company committed to delivering excellent service to both property owners and residents. Our team values organization, efficiency, and reliability. We are seeking a Field Operations Assistant to support our property management operations both in the office and out in the field. Position Summary The Field Operations Assistant provides critical support across a variety of locations, balancing in-office administrative responsibilities with in-the-field operational duties. This role is ideal for a highly organized, detail-oriented individual who enjoys a mix of desk work and hands-on tasks. If you live in Yamhill County, are dependable, organized, and enjoy a mix of office and field work, we’d love to hear from you. For the full job description, position details and to submit your resume, please visit our Job board: https://jobs.gusto.com/postings/blue-roof-property-management-llc-field-operations-assistant-yamhill-or-b3ad21e3-1bf1-474d-b445-7d8db0137406

210 S Maple St, Yamhill, OR 97148, USA

$18-20/hour

Looking for a Sales Coordinator Admin (Wilsonville)645784371385631211

Craigslist

Looking for a Sales Coordinator Admin (Wilsonville)

At K-TEK International, we don't just offer products; we provide solutions that transform industries. We are proud to be at the forefront of delivering innovation and technology in diverse sectors, from energy to energy to manufacturing to semiconductors. When you join K-TEK International, you become part of a business that values your unique skills and encourages your professional growth. We are on the lookout for a sales coordinator who shares our passion and commitment to delivering unmatched value to our clients. You will be spearheading our customer-centric approach, forging lasting relationships with customers and vendors, offering tailored solutions, and the opportunity to work on international projects and collaborate with personnel from diverse backgrounds. If you are a highly motivated, hard-working, driven, fast-learning, and customer-focused individual looking for a rewarding career, K-TEK International is the place for you. Take the next step in your career journey with K-TEK International. Apply now and become part of our dynamic team. Responsibilities: - Manage end-to-end sales processes, including quoting, order entry, and invoicing. - Manage the quoting and proposal development process, including writing, editing, and coordinating responses to RFQs/RFPs. - Collaborate closely with international and domestic vendors. - Track and manage order status and coordinate shipments for on-time delivery. - Collaborate with the team to craft compelling content for marketing and sales efforts. - Execute strategic outbound prospecting, primarily through cold calling and email sequences to secure first-time meetings for the sales team. - Prepare detailed marketing and sales reports. - Stay updated on industry trends and market developments. - Some travel may be required. Qualifications: - College degree preferred. - Bilingual (English/Spanish) is a plus. - Proficient verbal and written communication skills. - Industrial product knowledge and sales experience is a plus. - Excellent computer skills with experience working in Office 365 including Outlook, Word, Excel and PowerPoint. - Organizational skills. - Should possess enthusiasm, high energy, and excellent work ethic. - Confident and strong self-assurance to succeed in prospecting. - Long term commitment. - Communication skills, especially persuasion, to convey the value proposition, product/service benefits to potential customers.

30250 SW Boones Ferry Rd, Wilsonville, OR 97070, USA

$20-28/hour