Indiana Administrative Assistants Job Listings

Billing & Payroll Assistant (Construction/Union) (Portage, IN)64748491833091120

Craigslist

Billing & Payroll Assistant (Construction/Union) (Portage, IN)

Full-Time Monday - Friday (Overtime Available) $20.00 - $23.50/hour Monday to Friday Full Benefits At Solid Platforms, Inc. we look for employees who like a challenge and can communicate effectively in all situations. As the Payroll & Billing Assistant, you will be supporting field personnel by assisting in daily timesheet preparation and review, reconciliation of daily time to customer/owner swipe systems and ensuring the accuracy of internal job costing information. You will also assist in maintaining scaffold tag logs as well as reviewing and submitting daily rental agreements in the TRACK system. On our team, you’ll have the support to excel at work, and the opportunity to build a rewarding career. What you’ll do on a typical day: - Prepare and / or review daily field timesheets for union craftsperson - Reconcile hours paid to customer / owner swipe system and ensure accuracy of internal job cost information - Support field supervision as needed by maintaining scaffold tag logs and reviewing daily rental agreements for accuracy before submitting to the Scaffold Inventory Department - Accurately allocate all labor and equipment costs in TRACK while monitoring the availability of funds remaining on corresponding customer purchase orders - Prepare and submit change order requests as necessary for TRACK customers - Perform daily and weekly reconciliations of Timberline cost records to TRACK and prepare internal invoicing - Monitor TRACK allocations for approval and follow up with customer representatives as needed - Assist onboarding new field hires by scheduling training, verifying safety requirements and credentials, and processing new hire packets - Perform thorough research and document job cost and payroll discrepancies using all available resources to identify the root cause and supply possible solutions or process improvements - All other duties as assigned What you need to succeed at Solid Platforms, Inc.: - Minimum of two (2) years of billing or payroll experience - Minimum of two (2) years of experience in a Construction or Manufacturing environment - Proficient in personal computer applications (Microsoft Word, Excel, Outlook) It’d be great if you also have: - TRACK experience - Working knowledge and understanding of the National Maintenance Agreement - Experience working in a Union environment - Experience in a field or jobsite environment Be part of something big. Scaffolding is our business. Safety is our culture. We are eager to attract the best, so we offer competitive compensation and a generous benefits package, including full health insurance (medical, dental, and vision), 401(k), life insurance, disability, and more. Benefits: - 401(k) - 401(k) Matching - Dental Insurance - Employee Assistance Program - Flexible Spending Account - Health Insurance - Life Insurance - Paid Time Off - Tuition Reimbursement - Vision Insurance - Access to On-Site Fitness Equipment - Access to On-Site Employee Massages - Long Term and Short-Term Disability Solid Platforms, Inc. (SPI) has been established as a premier safety company that erects scaffolds since 1990. Our aggressive business model is based on the accomplishment of serving our business partners in the construction, manufacturing, and service markets of North America. Based on the decision of the company to diversify our support services, we have now established ourselves with full-service locations in Indiana, Florida, Michigan, Ohio, and Pennsylvania. There is a great need for SPI's certified professionals in the access business to reinforce the ever-growing and changing manufacturing and services sector. We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or other protected status. All applicants who receive a conditional offer of employment will be required to take and pass a pre-employment drug test. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

6216 Brie Ave, Portage, IN 46368, USA

$20-23/hour

Financial Services Assistant (Munster , Indiana)64705334869891121

Craigslist

Financial Services Assistant (Munster , Indiana)

We are seeking a detail-oriented and motivated Finance Assistant to join our dynamic finance team. The ideal candidate will play a crucial role in supporting our financial operations by assisting with various account opening tasks and ensuring compliance with company policies. This position is perfect for someone who is eager to develop their skills in finance and contribute to the overall success of the organization. Responsibilities Assist in the preparation of financial reviews, account opening and process withdraws Maintain accurate records of financial transactions using financial software. Event planning Perform data entry and ensure accuracy in financial documentation. Customer service. Collaborate with team members to streamline financial processes and improve efficiency. Experience Previous experience in a finance or banking. Proficiency in financial software is essential for managing financial records effectively. Strong attention to detail and organizational skills are necessary for maintaining accurate financial information. Excellent communication skills, both written and verbal, to interact effectively with team members and stakeholders. A willingness to learn and adapt in a fast-paced environment will be highly valued. Join our team as a Finance Assistant and take the next step in your career while contributing to our mission of financial excellence! Willingness to obtain securities licenses is a major plus.

1148 Beatrice Ln, Munster, IN 46321, USA

$42,000-62,000/year

Customer Account Rep 20.00/hr++ Indy East Side (Indianapolis)64634683177730122

Craigslist

Customer Account Rep 20.00/hr++ Indy East Side (Indianapolis)

Joes Auto Sales is hiring for Customer Service Reps. Looking for energetic, motivated, goal oriented, dependable applicants. 20.00/hr plus bonuses and paid time off. Job Responsibilities include but not limited to Making outbound calls on past due accounts Receiving inbound calls Taking customer payments Making arrangements with customers on payments Creating payment plans Scanning, filing, sorting, paperwork Other office tasks as assigned. Positions open immediately. If interested please come apply in person at Joes Auto Sales 8510 Pendleton Pike Indianapolis, IN 46226

8512 Pendleton Pike, Indianapolis, IN 46226, USA

$20/hour

Operation/Dispatcher (Indianapolis)64634682815746123

Craigslist

Operation/Dispatcher (Indianapolis)

We are seeking a Workload Planner / Dispatcher to join our growing team and serve as the heartbeat of our operations, ensuring drivers, routes, and schedules align seamlessly to deliver on-time, every time. In this role, you will plan, assign, and monitor daily workloads for drivers and routes, coordinate deliveries with precision and efficiency, and communicate clearly with drivers, warehouse staff, and clients. Duties & Responsibilities Include: - Route Planning & Scheduling: Develop and assign daily delivery routes for drivers, ensuring optimal efficiency and timeliness. - Communication Hub: Serve as the primary point of contact between drivers, warehouse staff, and clients, ensuring clear and timely communication. - Customer Service Support: Provide proactive updates to clients regarding delivery status and address inquiries with professionalism. - Assisting the Operations Manager and the leadership team. The ideal candidate will have experience in, or be willing to learn, dispatching, workload planning, or logistics coordination, along with strong organizational and problem-solving skills. Success in this role requires the ability to thrive in a fast-paced, deadline-driven environment, excellent communication and multitasking abilities, and familiarity with transportation management systems is a plus. This position is available for advancement within 3 to 6 months, starting pay is $18.00/hour with a guaranteed 40 hour work week.

1820 Zwingley St, Indianapolis, IN 46203, USA

$18/hour

Office Manager (Accounting Experience) (Greenfield, IN/Central Indiana)64558028796803124

Craigslist

Office Manager (Accounting Experience) (Greenfield, IN/Central Indiana)

Job Summary: We’re looking for an experienced Office Manager with accounting skills to keep our office running smoothly and support our financial operations. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced manufacturing environment. You will be trained by the current office manager before she retires. Responsibilities: Manage daily office operations and administrative tasks Handle accounts payable/receivable, payroll coordination, and bank reconciliations Assist with budgeting, reporting, and month-end closings Maintain organized records and support HR documentation Communicate with vendors, suppliers, and team members Support leadership with scheduling, purchasing, and general office needs Qualifications: 3+ years of office management or accounting experience (manufacturing experience a plus) Proficient in QuickBooks Contractor Version and Microsoft Office (especially Excel) Strong organizational and communication skills Ability to manage multiple priorities with accuracy and professionalism What We Offer: Competitive pay and benefits Stable, growth-oriented work environment Supportive team culture focused on quality and integrity How to Apply: Apply by emailing with your resume and a brief cover letter describing your relevant experience.

343 N Windswept Rd, Greenfield, IN 46140, USA

Negotiable Salary

Workable

Sales Team Manager

This is a position within Keller Executive Search and not with one of its clients. Ready to lead a team and drive revenue growth? Join Keller Executive Search as a Sales Manager and develop strategies that propel our business forward. You'll manage a team of sales professionals, build strong client relationships, and contribute to our overall success. This role offers a dynamic environment where your leadership skills will shine. Key Responsibilities: Develop and implement sales strategies to achieve revenue targets. Manage and motivate a team of sales professionals. Build and maintain strong relationships with clients. Conduct sales meetings and presentations. Track and report on sales activities and results. Collaborate with marketing and product teams to develop sales materials. Requirements Proven experience in sales management or a similar role. Strong understanding of sales strategies and techniques. Excellent communication and leadership skills. Ability to build and maintain relationships with clients. Strong analytical and problem-solving skills. Ability to work independently and as part of a team. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $96,000–$120,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. 401(k) retirement savings plan with company match. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Indianapolis, IN, USA

$96,000-120,000/year

Operations Assistant - Bilingual in Mandarin or Spanish63499789886979126

Workable

Operations Assistant - Bilingual in Mandarin or Spanish

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities Assist in receiving, inspecting, handling and stocking inbound products； Receives returns, counts and confirms quantities, determines condition and completes paperwork; Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; Communicates effectively with the other departments in the company； Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; Encourages safe work practices in others； Arranges daily cycle count and follow variance; Weekly report updates; Other duties as assigned to the position Qualifications Bilingual in Mandarin or Spanish required; High school diploma or international equivalent; 1 to 2 years of relevant experience preferred； Moderate computer skills, assist in report data collection； Strong responsibility, follow supervision, good communication skills Indiana: Greenwood Benefits Salary: $18.00 – $21.00 per hour Working hours: 6 AM to 2:30 PM

Indianapolis, IN, USA

$18-21