Oregon Administration & Office Support Job Listings

ADMIN ASST - Contracts + Client Relations (Tigard)65161967281538120

Craigslist

ADMIN ASST - Contracts + Client Relations (Tigard)

Summary: This dynamic Administrative Assistant role supports a landscape design/build firm, focusing on contract management, client communication, scheduling, and general team support. Highlights: 1. Opportunity to problem-solve and thrive on daily variety 2. Engage in diverse tasks from contract editing to travel logistics 3. Work independently and as a supportive team member AVAILABLE NOW! Administrative Assistant position in small specialty landscape design/build firm. Position focuses on creating and editing design and construction contracts, engaging in written and verbal client communications, producing daily crew schedules and managing travel logistics (uber/flights/lodging for multiple crew) and general support of other team members. Requirements: 3+ years successful administrative support experience, high organisational skills, ability to efficiently prioritise tasks, excellent written and verbal English, savvy command of O365 and Word (PC), reliable driver with clean driving record, ability to effectively multi-task, be flexible and adapt to new tasks as needed. This is a dynamic position best suited for someone who loves to problem solve, thrives on variety every day, is focused on meeting deadlines, enjoys working as a supportive team member as well as independently in a multi-cultural environment. Position is Full-Time and in-office M-F 7:00 AM - 4:00 PM. Benefits, Bonus, PTO. Please send resumes for immediate consideration.

12465 SW 72nd Ave, Portland, OR 97223, USA

$25-35/hour

Bilingual Reception/Front Desk Office Assistant (Hillsboro)65161965594370121

Craigslist

Bilingual Reception/Front Desk Office Assistant (Hillsboro)

Summary: Seeking a bilingual front desk office assistant to greet clients, manage calls, schedule appointments, process payments, and assist with client profiles in an immigration law firm. Highlights: 1. Opportunity for growth in an entry-level position 2. Bilingual (Spanish/English) required 3. Focus on customer service and attention to detail Small boutique immigration law firm looking to hire front desk office assistant who is proficient in Spanish. This front desk position greets clients as they arrive, answers phones and schedules client appointments, processes payments, copies client documents, and completes client profiles by filling out electronic forms. Although this is an entry level position, there is room for growth. This is a part time position, Monday - Thursday from 9:00 - 5:00. Pay rate starts at $18 -$20 depending on experience. Qualifications: - Bilingual (Spanish/English) - Great customer service skills and communication skills - Ability to work independently - Attention to detail and ability to follow confidentiality rules and guidelines - Proficient use of a computer and good typing skills

268 SE 4th Ave, Hillsboro, OR 97123, USA

$18-20/hour

Assistant for Home Office (Happy Valley)65161959328258122

Craigslist

Assistant for Home Office (Happy Valley)

Summary: This home office assistant role requires strong organizational and interpersonal skills, with a focus on responsibility and flexibility within a casual atmosphere. Highlights: 1. Opportunity for a flexible work schedule 2. Work in a casual atmosphere with cats 3. Requires prompt, responsible, and pleasant individuals Assistant for home office. Need basic office/computer/math skills. Can not be phone shy! OK with CATS. $17-$18.50/hr. Successful applicant will be prompt, responsible, flexible, fast-paced, and pleasant to work with. Casual atmosphere. Must have own car. Flexible hours 20-40/week. Please text to 503/793-0191. Recruiters, please do not contact.

14917 SE 142nd Ave, Clackamas, OR 97015, USA

$17-18/hour

Senior Executive Assistant (Tigard)65161952425987123

Craigslist

Senior Executive Assistant (Tigard)

Summary: Seeking a polished and professional Executive Assistant to support the President of a specialty landscape design/build firm, managing schedules, communications, and administrative tasks. Highlights: 1. Polished and professional Executive Assistant role 2. Supports President in dynamic design/build environment 3. Demands acute attention to detail and strong discretion Small specialty landscape design/build firm seeks polished and professional Executive Assistant. Duties consist of, but not limited to: planning/maintaining President’s daily/weekly/monthly schedule; booking complex flights + accommodations; polished client communications/reviewing emails and managing priorities, misc. correspondence/internet research/driving to sites + appointments/running errands as needed. Occasional travel may also be an option. Position is Full-Time M-F 7:00 A.M. – 4:00 P.M. with some wknd calls or check-ins on occasion. Benefits/Bonus/PTO. 8 Paid Holidays. REQUIREMENTS: Excellent English both written and verbal. Professional, gracious attitude, consistent high-level performance, reliable sense of discretion and ability to maintain confidentiality as needed. Acute attention to detail. Work efficiently both independently and in small groups. Quick learner, reliable. Tech savvy (Mac + PCs). O365 suite. Reliable driver with clean record. Minimum 5 years’ experience in Executive Assistant position to C-Level suite. Problem-solver, multi-tasker and creative thinker, intuitive listener with skills to pivot quickly and efficiently when circumstances require. Open-minded, cheerful, unflappable. PREFERRED: Landscape or construction design/build background. Passion for art and nature. College degree. Ability to travel short term if needed. Available on weekends as needed (occasional). Position available now! Please send resumes for immediate review and consideration.

11040 SW Greenburg Rd, Portland, OR 97223, USA

$75,000-90,000/year

Licensed Real Estate Personal Assistant – Part-Time65161939290883124

Craigslist

Licensed Real Estate Personal Assistant – Part-Time

Summary: This role offers an opportunity for a newly licensed or aspiring real estate agent to learn the business from the inside out and grow within a fast-moving residential operation. Highlights: 1. Learn the real estate business from an experienced agent 2. Gain hands-on experience with diverse tasks and client interactions 3. Opportunity for mentorship and career growth within the industry Here's the deal: I don't need someone who just wants a real estate license to collect dust. I need someone who wants to use it — to learn this business from the inside out, get their hands dirty, and grow into something bigger. I run a fast-moving residential real estate operation in SW Washington and the Portland Metro. We close 5–10 transactions a month, and I'm building a team that can scale without losing the personal touch that makes clients come back (and refer everyone they know). If you're a newly licensed agent — or someone with a license who's been waiting for the right opportunity to actually do something with it — keep reading. What You'll Be Doing: This isn't a desk job. It's a mix of virtual work, field tasks, and client-facing moments that teach you how deals really get done. Weekly market reports for our active sellers (currently about 4) Listing support: checking vacant properties, placing signage, managing lockboxes Marketing coordination: picking up materials from printers, prepping for trade shows, setting up and breaking down booths Social media development: helping craft posts that actually convert Open houses and occasional showing assistance Behind-the-scenes execution that keeps everything running like a well-oiled machine You won't be hand-holding clients through their biggest life decisions just yet — but you will be watching, learning, and positioning yourself to do exactly that down the road. This Role Is Perfect For You If: ✅ You have an active real estate license (even if it's brand new) in Oregon or Washington. Doesn't have to be both ✅ You're local to SW Washington or Portland Metro and have reliable transportation ✅ You're detail-oriented and don't need to be micromanaged ✅ You can roll with changing priorities without getting flustered ✅ You're responsive — I move fast, and I need someone who can keep up ✅ You're eager to learn the business from someone who's been in the trenches ✅ You want to grow — this starts part-time, but there's real upside here This Role Is NOT For You If: ❌ You're frequently unavailable or hard to reach ❌ You miss details or need constant follow-up ❌ You're just looking for a placeholder gig while you figure out your "real" plan ❌ You can't handle evenings, weekends, or last-minute asks Schedule: Part-time with flexibility. Some evenings and weekends required. If you need a rigid 9-to-5, this isn't it. Compensation: Hourly pay (we'll discuss rate based on experience) Transaction bonuses when we close deals Fees waived for hanging your license with us Real mentorship and a front-row seat to how successful agents build their business This is a foot-in-the-door opportunity with serious upside for the right person. How to Apply: Send your resume and a cover letter that answers these three questions: 1) Why do you want to work in real estate — specifically as an assistant right now? 2) Tell me about a time you had to juggle multiple priorities under pressure. What happened, and how did you handle it? 3) What's one skill or strength you bring that will make my life easier? When applying, please label the Subject line: Licensed Assistant – [Your Name] No generic applications. I want to know who you are and why you're serious about this.

12246 SE Hurse Ln, Happy Valley, OR 97086, USA

$18-25/hour

***Roofing Office Administrative Help Wanted*** (Portland)65161938335745125

Craigslist

***Roofing Office Administrative Help Wanted*** (Portland)

Summary: Seeking a highly motivated Office Administrative professional with excellent office, computer, and communication skills to perform diverse administrative and clerical tasks. Highlights: 1. Perform varied administrative and clerical tasks 2. Engage in customer service and client issue resolution 3. Utilize strong organizational and communication skills Job Summary Seeking a highly motivated individual that possesses excellent office, computer and communication skills to start immediately. This Office Administrative position will perform a variety of administrative and clerical tasks. Daily Responsibilities: *Answering and directing phone calls *Responding to customer inquiries for quotes and information in a prompt, courteous manner *Resolving client issues *Sending and responding to emails *Accurate data entry *Scheduling estimate appointments, contacting clients and managing daily calendars *Compiling files and sending estimates, contracts, invoices, receipts and job costing *Researching, preparing, and modifying documents including reports, memos and emails *Placing vendor orders, track deliveries, work with crew/staff to facilitate job production *Collection calling *Permit processing *Providing general office administrative support with a courteous, respectful attitude *Clerical duties including filing, mailing, and scanning *Assisting with administrative and clerical duties / day-to-day tasks as needed *Other duties as assigned Qualifications Required: *Proven customer service experience in a professional office setting *Ability to answer and manage multiple phone lines *Excellent verbal and written communication, organizational and interpersonal skills *Proficiency in MS Office (MS Excel and MS Word) and Adobe *Excellent time management skills, the ability to prioritize work and work alone *Attention to detail and problem-solving skills *Ability to work in a team-oriented environment *Must have the ability to multi-task and work independently in a fast paced environment *Reliable transportation and valid driver's license - Job Type: Full-time; ability to work 8-hour day shift, Monday - Friday, - Pay: Based on Experience, minimum starting pay $17-$20/hour to start BOE No phone calls please. Email should include a cover letter, resume, salary requirements and references. No direct contact by recruiters. We are an EEO Employer. Successful candidates must pass a background check.

6000 SE 72nd Ave, Portland, OR 97206, USA

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄65161932816129126

Craigslist

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄

Summary: This role involves administrative support, entry-level bookkeeping, client communication, and contributing to internal operations within a collaborative environment. Highlights: 1. Opportunity for tremendous career growth and rapid advancement 2. Motivating career development plans with clearly defined goals and rewards 3. Willingness to learn, grow, and collaborate with the team and company HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

6034 NE Sumner St, Portland, OR 97218, USA

$15-25/hour

Craigslist

Office Assistant

Summary: Seeking a proactive, detail-oriented office assistant with excellent organizational and communication skills to support a busy tax office, ensuring efficient workflow and positive client interactions. Highlights: 1. Opportunity to work independently and multi-task in a dynamic environment 2. Focus on positive interactions with friendly clients 3. Support owner and tax preparer in a deadline-oriented office Busy tax office looking for an office assistant Monday – Friday 10am – 3pm through April 15th. Possibility of additional hours as needed. We are a small, woman-owned business looking for someone to answer telephones, schedule appointments, greet clients, take payments, and perform other necessary office duties (copying, filing, maintaining appearance of office, etc.). Main focus will be on positive interactions with our friendly clients, and supporting the owner and an additional tax preparer to maintain efficient workflow in a very busy, deadline-oriented office. This position requires a detail oriented, proactive individual with excellent organizational and communication skills who is able to work independently, multi-task and be willing to help wherever needed. No drama please! $19/Hour Please email resume and a brief note about your skills to the link on this page. Thanks!

NE 82nd & Sandy, Portland, OR 97220, USA

$19/hour

Intake Coordinator - MO63499934016131128

Workable

Intake Coordinator - MO

Pay rate $17.00/HR We are looking for self-motivated, task oriented candidates able to operate in a busy and fast paced environment. A Team player that has the willingness to learn new concepts and tasks, in a customer service world. Must have computer experience and knowledge. Advantage offers numerous benefits, to their family of employees, such as: Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Room for advancement 8 hour shift Day shift Monday to Friday Benefits: 401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Referral program Vision insurance Responsibilities Maintain a cheerful demeanor and work to develop a positive rapport with all clients, staff members, and community resources affiliated with home care services. Deliver exceptional customer service to all home care clients and field staff and effectively address all requests in a timely manner. Provide excellent communication to hone care branch and corporate staff. Contact new home care client referrals and held clients timely and often to coordinate the start or continuation of care. Work in conjunction with the service coordinator to ensure branch staffing needs are continually met. Maintain employee and client medical records (electronic and paper files) including making files, filing regularly and keeping files up to date. Guarantee all private business information & protected health information is kept confidential. As needed- Participates in special department projects As needed- Attends state held in-service trainings/meetings per management’s direction Reads and stays abreast of state, federal and business regulations. Other duties as assigned by management Requirements Requirements Experience with Medicaid and home care knowledge Working knowledge of office equipment such as copier, scanner, fax machine, postage machine. Good time management and organizational skills. Well developed interpersonal and communication skills. Professional appearance and manner. Computer literate, specifically Microsoft Office applications. Ability to lift and carry 15-20 lbs. Maintain a background free of disqualifying convictions to be employed by a health care company. Education and experience High school graduate Minimum of 2 years office experience preferred Benefits Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement

Salem, MO 65560, USA

$17

Workable

Data Entry Specialist

Pay $17.00/hr We are looking to add a Data Entry Clerk in our Salem Office! This is a full time 40 hours a week, in-office position housed in our Salem Office. Benefits: Advantage offers numerous benefits, to their family of employees, such as: Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Room for advancement Bonus Structure Requirements - Create and keep track of important information on spreadsheets. - Take data of hardcopies and input them into different systems used thought the company. - Operate common office equipment and programs such as printers, copies, Microsoft programs. - Sort and organize physical copies of documents once they have been entered into the company's systems. - Review documents to verify there is no errors or issues. - Process information quickly and efficiently in a timely manner without errors. - Must be at least 18 years old to apply. - 2 years of ofice excerience preferred Benefits Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement

Salem, MO 65560, USA

$17

Float Service Coordinator633935611989791210

Workable

Float Service Coordinator

Pay Rate $17/hr. We are looking for self-motivated, task oriented candidates able to operate in a busy and fast paced environment. A Team player that has the willingness to learn new concepts and tasks, in a customer service world. Must have computer experience and knowledge. Requirements Maintain a cheerful demeanor and work to develop a positive rapport with all clients, staff members, and community resources affiliated with home care services. Deliver exceptional customer service to all clients and field staff and effectively address all requests in a timely manner. Reads and stays abreast of state, federal and business regulations. Provide excellent communication to branch and corporate staff. Contact new client referrals and held clients timely and often to coordinate the start or continuation of care. Work in conjunction with the service coordinator to ensure branch staffing needs are continually met. Responsible for collecting paper documentation submitted by field staff, reviewing it for accuracy and submitting it to the appropriate departments in a timely manner. Maintain employee and client medical records (electronic and paper files) including making files, filing regularly and keeping files up to date. Communicate with branch manager regarding problems and complaints. Guarantee all private business information & protected health information is kept confidential. As needed- Participates in special department projects As needed- Attends state held in-service trainings/meetings per management’s direction Other duties as assigned by management Education and Experience High school graduate/GED Minimum of 2 years office experience preferred Previous experience in homecare staffing/scheduling is preferred Must have recent working experience in home health care or medical staffing Benefits Hourly pay of $17.00 per hour Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement About the Job Schedule: 8 hour shift

Salem, MO 65560, USA

$17