Washington Administration & Office Support Job Listings

Operations Associate - Seattle63392009914881120

Workable

Operations Associate - Seattle

🌍 Redefining how people live. At Blueground, we believe that when your base is reliable, the world opens up. That’s why we’re building the world’s leading platform for living. Every year, 350 million people move between cities—yet today’s housing options haven’t caught up with the needs of this modern, mobile generation. Blueground was built to change that. With 40,000+ homes across the globe, available for stays from a few days to a year or more, we’re just getting started. We’re on an exponential growth path to redefine living and create an entirely new category. Our edge? Powerful proprietary tech, operational excellence, and a team that executes with speed and discipline. Our culture is grounded in five principles: Guests First – Every decision starts with their experience. Move Fast – We value speed, momentum, and action. Dive In – The magic is always in the details, and we go deep. Embrace Change – Change isn’t a disruption; it’s how we grow. Keep It Honest – Transparency accelerates progress—and strengthens relationships. If you’re ready to do the best work of your life and help reshape how the world lives, we’d love to meet you. The Role We’re looking for a detail-oriented Field Operations Associate to join our Seattle, WA. team. In this hands-on role, you'll be the heartbeat of our operations—prepping properties, solving in-field issues, and ensuring our apartments are always guest-ready. From conducting move-in inspections to troubleshooting WiFi or assembling furniture, you’ll be instrumental in maintaining Blueground’s high standards and delivering a seamless experience for every guest. What You’ll Be Doing Unit Preparation & Upkeep: Work closely with Operations Managers to get apartments fully furnished, stocked, and ready for move-in—handling everything from small fixes to last-minute prep. On-the-Ground Support: Serve as Blueground’s boots on the ground, resolving issues such as guest lockouts, cosmetic repairs, and WiFi or tech troubleshooting quickly and effectively. Inspections & Quality Checks: Perform pre-check-in and post-check-out inspections using a mobile checklist to ensure every home meets our quality standards. Walkthroughs & Quality Assurance: Conduct detailed property walkthroughs to ensure furnishing, décor, and presentation are on-brand and flawless. Ad Hoc Projects: Support various local ops initiatives, such as key inventory management, organizing storage units, and capturing check-in videos for guest use. Team Coordination: Act as the on-the-ground liaison between the field, operations leadership, and the Customer Experience team—keeping communication tight and response time fast. Requirements Problem-solver with the ability to stay calm, flexible, and efficient in a fast-paced environment Comfortable performing basic handyman tasks (e.g., furniture assembly, minor repairs, lockbox installation, etc.) Strong organizational skills with attention to detail Ability to lift and move items over 30 lbs regularly Tech-savvy and confident with tools like Slack, G Suite, and mobile task apps Positive, upbeat, and team-oriented personality Additional Requirements: Availability to work SAT/SUN/MON Valid driver’s license Ability to drive a company van-sized vehicle Access to a reliable vehicle (DC/SEA/LA/SF/SAN) with mileage reimbursement Benefits Competitive Compensation (Salary Range: $50,000 - $57500 + 15% annual performance bonus) Device stipend Flexible PTO Cigna Healthcare (Medical, Dental, Vision) 401k retirement plan Paid maternity/parental leave benefits for new parents Complimentary accommodation in Blueground locations. Think summer in Greece and winter in Dubai!

Seattle, WA, USA

$50,000-57,500/year

Administrative Assistant/Office Manager63393508061571121

Workable

Administrative Assistant/Office Manager

The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and customer service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions. Responsibilities Responsibilities include but are not limited to: Answer, screen & route telephone calls and use appropriate telephone etiquette Assists in responses to internal/external inquiries including letters, phone calls and coordination of in-person visits Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc. Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Responsible for filing active and inactive employee documents and files Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications Other duties as assigned Draft letter Track staff and manager schedules Manage CEO Calendar Requirements Qualifications A bachelor's degree or equivalent combination of education and/or experience required Two years of clerical/administrative experience within Human Resources preferred Advanced computer skills including Microsoft Office – Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft office products Must operate well in a team environment as well as perform job duties with little supervision Ability to work flexible schedules including nights, weekends, and holidays Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication Adhere to regulatory, departmental and company policies in an ethical manner Must be able to professionally handle sensitive information and maintain complete confidentiality Supports HR team with additional duties and projects as needed Assists with receptionist duties and special projects as needed Excellent organizational and multitasking skills Excellent understanding of English, both written and verbal required. Spanish experience a plus Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Free Food & Snacks Wellness Resources

Tacoma, WA, USA

Office Assistant/Research Assistant (2025 C01600)63393511926915122

Workable

Office Assistant/Research Assistant (2025 C01600)

Under the general guidance from the Executive Director of the James Martin Center for Nonproliferation Studies in Washington DC, the office assistant / research assistant will undertake administration and research assistant responsibilities.  This is a part-time, hourly position with a starting hiring range of $25.55. This is a temporary position with an expected end date in December 2025. More than one person may be hired under this position to support different projects and activities. Core Responsibilities: Office Assistant (approximate 60% time) Provide administrative and logistical support to CNS projects and activities, including conferences, meetings, and other outreach events, as required.  Promote CNS through social media and through the drafting and posting of content to various CNS websites Organize in person and virtual events, including webinars and meetings.  Supervise intern assignments. Promote CNS through social media and through the drafting and posting of content to various CNS websites Organize in person and virtual events, including webinars and meetings. This will include taking care of all event logistical needs, including arranging travel, where necessary.  Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center’s security.  Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support – including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) for CNS DC events.  Maintain office, conference, and hospitality supplies, including copier/printer supplies.  Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs.  Interface with vendors and accounts payable department at Middlebury for purchasing and billing.  Interface with local IT support vendors and IT staff at Middlebury.  Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity.  Interface with building management, security and custodial services. Research (approximately 40% time) Conduct research on the nonproliferation of nuclear, biological, and/or chemical weapons and related delivery system issues.  The incumbent will bring to the attention of CNS staff emerging issues in the field of nonproliferation that CNS staff may have overlooked.  As the demands of other responsibilities allow, the incumbent should publish articles on nonproliferation issues under their name.  In implementing their responsibilities, the incumbent shall promote the visibility and enhance the reputation of the James Martin Center for Nonproliferation Studies Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace. Requirements B.A. degree in political science, international relations, or equivalent experience in the field. Strong research and report writing skills.  Excellent organizational, oral, written, and interpersonal communications skills.  Ability to plan and coordinate events in domestic and international setting.  Ability to work as a part of a team undertaking complex research projects.  Strong skills in multi-tasking and working in a challenging, intense, and dynamic environment.  Willingness and ability to adapt to changing technologies and systems.  Willingness and ability to comply with Institute policies, procedures, and mandates.  Ability to perform overtime work, which may require late night or early morning hours.  Resourceful problem solver.  Expert user of standard office and audio-visual technologies, including videoconferencing, with ability to support other users at the center  Ability to use digital and social media tools.  Act as local support for any issues involving computers, conference room equipment, phones.  Any experience working with Oracle Integrated Cloud Applications and Platform Services is a plus. Experience Previous experience in nonproliferation-related projects preferred.  Previous experience with administrative tasks preferred.  Previous experience with communication and online event organization preferred.  Previous experience in organizing domestic and international events preferred.  Previous experience working in the Middle East preferred. Physical Demands and Working Conditions Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time. Other: Offer is contingent upon successful completion of a criminal background check. Benefits As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

Washington, DC, USA

$25.55

Workable

Membership Specialist

** Please Note: This position is based in Spokane, WA and requires in-office work. To be considered, please submit a cover letter and resume. Job Summary KSPS PBS is a public television station serving the Inland Northwest and Canada, committed to enlightening, enriching, and educating our community through quality programming. We are seeking a passionate, detail-oriented Membership Specialist to join our dedicated team of membership fundraisers and donor care representatives. The Membership Specialist is responsible for ensuring accurate and efficient processing of donations and delivering exceptional customer service to members. This role involves managing donor interactions, processing various payment methods, and supporting Sustainer programs. Job Duties & Responsibilities: Accurately and efficiently enter incoming donations into the Friends of KSPS database. Provide exceptional customer service by responding to phone calls, emails, notes, and letters from members. Accurately process credit card charges, checks, and electronic funds transfers. Communicate with members regarding declined and expired credit cards. Secure and manage accurate bank account and credit card information for Sustainer processing. Send letters, emails, and make phone calls to individual members and Sustainers as needed. Prepare daily bank deposits, follow up on NSF transactions and chargebacks, and conduct credit card processor audits. Fulfill back-up duties for other staff members as assigned. Collaborate with volunteers on projects as necessary. Requirements Education/Experience: Possesses a friendly demeanor with exceptional telephone skills Demonstrates strong attention to detail Previous experience in customer care is preferred A passion for nonprofit or public media work is highly desirable Certificates/Licenses: Proficient in computer skills, including data entry, Microsoft Word, and Excel Software experience with donor/customer databases is preferred. Physical Abilities: Regularly sit, stand, walk, talk, or hear Frequently lift, pull/push, carry, grasp, reach Occasionally climb, stoop/crouch, crawl, taste, or smell Mental & Other Skills/Abilities: Adaptability, Analytical Ability, Dependability, Interpersonal Skills, Mathematical Ability, Problem Solving Ability, Quality Management Benefits The salary range for this position is $24.04 - $26.44/hour depending on qualifications Benefits offered include: Full-time, non-exempt Regular Schedule (M-F, 8 am – 5 pm) - up to 2 days/week remote Up to 11 paid holidays (holiday must fall on a normally scheduled workday) or time and a half when working on the actual holiday. Vacation: 96 hours annually Paid Sick Leave Medical/Dental Insurance for employees (and optionally their families) Life Insurance Short and Long Term Disability Retirement Benefits (401K Plan) - Once employee is eligible, Friends of KSPS contributes 3% annually

Spokane, WA, USA

$24.04-26.44