78 Administration & Office Support in California lowest at $20.0+

Remote Office assist (Sacramento)65167168685185120

Craigslist

Remote Office assist (Sacramento)

Summary: This role provides essential administrative support, managing communications, data, documents, and assisting with various office and billing tasks. Highlights: 1. Provides administrative support for efficient daily operations 2. Manages emails, schedules, and data entry 3. Assists with basic office and billing tasks Provides administrative support to ensure efficient daily operations. Managing emails and schedules, handling data entry, preparing documents, and assisting with basic office and billing tasks.

220 Montgomery St # 420, San Francisco, CA 94104, USA

Workable

Facilities Coordinator

Facilities Coordinator Starting Salary Range: $42,193 - $50,632 GGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations, this position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do: General: Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff. Office Premises/Facilities: Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom. Work with building engineering as needed. Oversee office vendors and janitorial teams. Work with Property management staff as needed. Research, request and review service or purchase bids. Process and confirm facility maintenance or service requests. Screen and handle workstation issues and repairs. Set-up and tear down conference rooms for events, meetings, and training. Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed. Work with the property’s Security vendor on building access. Mail Room Collect, sort, and distribute incoming mail and packages. Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings. Operate and maintain computerized mail machine to post outgoing mail. Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner. Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner. Front Desk Coverage Serve as back-up to the front-desk/receptionists. Handle calls and visitors professionally and appropriately Assist with booking conference rooms and public meeting rooms as needed. Inventory/Supply Maintenance Request or order office supplies and staples as needed. Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements. Organize and maintain supply and storage areas. Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations. Equipment Maintenance Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed. Serve as contact person for all equipment maintenance and repairs. Other Participate in special projects and assist with additional duties or tasks, as assigned. Maintain office equipment and appliances, submit service requests as needed. Work with IT and Supervisors on new hire needs and seat assignments. Maintain and distribute Office Floor Plans. Assist with print and bulk copying projects and orders, including: Business Cards & Nameplates GGRC Envelopes, Department Forms GGRC Information Booklets, Brochures, and Flyers, etc. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Access to reliable transportation a plus. Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Rafael, CA, USA

$42,193-50,632/year

Workable

School Secretary

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community. The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations. Responsibilities: Front Office Management: Greet visitors, answer phone calls, and direct inquiries appropriately. Manage student registration, enrollment, and withdrawal processes. Maintain student records and attendance data. Issue student permits, passes, and ID cards. Process and distribute mail and school communications. Scheduling and Calendar Management: Schedule appointments with the principal and other staff members. Maintain the school calendar and communicate important deadlines and events. Assist with room scheduling for meetings, activities, and testing. Communication and Documentation: Compose and distribute letters, emails, and other school communications. Prepare meeting agendas and minutes. Maintain accurate and confidential student records in accordance with school policies. Process transcripts and other student documents. Financial and Budgetary Tasks (may vary by school): Collect student fees and lunch payments. Maintain petty cash and prepare financial reports. Process purchase orders and invoices. General Support: Order and maintain office supplies and equipment. Provide logistical support for school events and activities. Assist teachers with administrative tasks as needed. Maintain a clean and organized work environment. Requirements Requirements: High school diploma or equivalent (minimum) Strong computer skills, proficient in word processing, spreadsheets, and email software Excellent communication and interpersonal skills Ability to multi-task, prioritize, and manage multiple deadlines Strong organizational skills and attention to detail Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff) Ability to maintain confidentiality Flexibility and adaptability to changing demands Working knowledge of school procedures and policies (a plus) Additional Desirable Skills: Experience in a school setting (a plus) Bilingual English and Chinese proficiency (a plus) Knowledge of student information systems (a plus) Benefits Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Palo Alto, CA, USA

Bid & Contracts Coordinator63392044361473123

Workable

Bid & Contracts Coordinator

A respected and established commercial general contractor known for delivering high-quality projects with excellence, safety, and integrity is seeking a Bid & Contract Coordinator. This key role supports bid management and contract administration efforts, ensuring projects launch smoothly and meet all compliance standards. The position is fully onsite and essential for driving the preparation, submission, and documentation of bids while overseeing contract execution from subcontractors to owners. Position Objective The Bid & Contract Coordinator will lead bid preparation, manage estimating documentation, coordinate subcontractor and owner contracts, and oversee critical compliance materials. This role is pivotal in ensuring deadlines are met, documentation is accurate, and project start-up is efficient — protecting the company’s reputation for excellence from project pursuit through contract closeout. Key Responsibilities Bid Management and Support Actively monitor public bidding portals and networks for new opportunities. Maintain an RFQ tracking system and manage estimating folders. Download, organize, and maintain bid documents using platforms such as SmartBid, BuildingConnected, and PlanetBids. Prepare, notarize, and submit bid documents (both electronically and in-person). Coordinate bid bonds, builder’s risk insurance, and bid security as required. Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda. Update and maintain subcontractor/vendor databases with current trade-specific information. Attend internal bid review meetings and maintain meeting records. Track and manage bid calendars to ensure all submission deadlines are met. Subcontract and Owner Contract Administration Draft, issue, and manage subcontract agreements, including necessary exhibits and attachments. Track negotiations, scope changes, and subcontractor amendments. Collect and verify compliance materials (insurance certificates, licenses, bonds, safety plans). Receive Notice to Award (NTA) and initiate owner contract administration processes. Prepare owner contracts for executive review and signature. Coordinate issuance of performance/payment bonds, builder’s risk insurance, and certificates. Prepare and manage AIA documents for private sector projects. Maintain detailed contract files and logs to ensure audit readiness and project efficiency. Compliance and Documentation Manage Good Faith Effort outreach documentation. Ensure timely completion of owner contract requirements (DVBE documents, safety plans, escrow agreements, etc.). Maintain accurate and organized electronic and physical records for all bids and contracts. Requirements Qualifications 3–5 years of experience in the construction industry, particularly in bid management and contract administration. Familiarity with bidding platforms like SmartBid, BuildingConnected, and PlanetBids. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and DocuSign. High attention to detail and a strong sense of urgency. Ability to manage multiple deadlines and shifting priorities professionally. Knowledge of American Institute of Architects (AIA) forms is a plus. Skills and Preferred Background Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required). Experience with public works projects, bidding processes, and platforms is preferred. Notary Public certification (or willingness to obtain). Benefits Medical, Dental, Vision, PTO, 401K and more.

Concord, CA, USA

Workable

Contract Administrator

Job Summary: Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related documentation, ensuring compliance with contracts, and facilitating communication between contractors and project teams. Your attention to detail and organizational skills will be essential to maintaining efficient contractor management processes. Responsibilities: Manage contractor agreements, including preparation, review, and execution. Ensure all required documentation is collected and maintained in compliance with company policies. Coordinate and schedule contractor onboarding and training sessions. Maintain accurate records of contractor performance and compliance with contract terms. Facilitate communication between contractors and project management teams. Assist with invoicing and payment processing for contractor services. Monitor the completion of contracts and identify any potential issues or delays. Assist in the development and implementation of contractor management policies and procedures. Requirements Qualifications: Proven experience as a Contractor Administrator or similar role in construction or a related field. Strong knowledge of contract management principles and regulations. Excellent organizational skills and attention to detail. Effective communication skills, both written and verbal. Proficient in using contract management software and Microsoft Office Suite. Must have public works experience Ability to work independently and collaboratively in a team environment. Strong problem-solving skills and ability to handle multiple tasks simultaneously. Benefits Competitive pay with opportunities for long-term growth

Concord, CA, USA

Construction Billing Specialist63392002668803125

Workable

Construction Billing Specialist

Essential Duties: Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO’s for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Walnut Creek, CA, USA

Administrative Assistant63500043134723126

Workable

Administrative Assistant

We are seeking a detail-oriented Administrative Support Specialist. This position involves data entry, billing, and project coordination alongside our project admin team. Key Responsibilities Input and update project data Process documents and complete billing tasks Assist with time-off requests, safety reports, and general administrative tasks Requirements Ability to work in the San Carlos office M-F, 7 AM - 3:30 PM Strong multitasking, organizational skills, and attention to detail 3-5 years of admin experience, with construction or accounting knowledge as a plus Proficiency in Microsoft Office (Excel, PowerPoint) Adaptable, strong communicator, and a good problem solver Benefits Competitive pay with opportunities for long-term growth

San Carlos, CA, USA

Workable

Warehouse Coordinator

Department: Operations & Logistics Reports To: Director of Operations Location: Onsite – Hayward, CA Employment Type: Full-Time Pay Range: $24.00 - $28.00 Company Overview Vesta Home (dba Showroom Group) is changing the way that homes are marketed--and furniture is sold. We're obsessed with the client experience for our full-service offerings: interior design, luxury staging, elevated furniture rentals and custom furniture production, fueled by our proprietary technology and logistics expertise. Founded in 2017, our team of 50+ designers creates thoughtful, stunning interiors for residential, commercial and hospitality projects. We proudly partner with top realtors, developers, the design trade and personalities on some of the most prestigious properties on the high-end market; chances are, you’ve seen our interiors in major design magazines as well as shows like Bravo's Million Dollar Listings and Netflix's Selling Sunset. The #1 home staging brand in the country, Vesta’s design and local market depth in Los Angeles, New York, San Francisco and South Florida helps to sell multimillion-dollar properties faster and above ask–and allows buyers to seamlessly move into beautiful furnished spaces. The company’s interior design and custom furniture services are available worldwide. Our Core Values: Get it done!: We have a bias toward action, balancing grit with smart work to accomplish our goals. We see business challenges as opportunities, always bringing forth solutions, and believe no challenge is too great to solve collectively. Design excellence: We believe exceptional design is a function of continuous improvement, and apply this purity of purpose to our process, products and people. Execute in partnership, and with pride: We rise by lifting others and are most successful when our clients and colleagues are successful as well. Our team is self-motivated and committed to leading others to achieve our collective goals. Invest in growth: We approach business with an entrepreneurial spirit. We are intensely focused on progress, believing profitable growth is the path forward. We “invest, not spend,” valuing impact and the efficient achievement of results. Own the Outcome: We develop the most talented people, empowering them to offer a world-class experience to our clients. We deliver inspiring design in a reliable, organized and consistent manner that our clients and team can trust. We do this with a fanatical attention to detail, expecting perfection but accepting excellence. Position Summary The Warehouse Coordinator will support both warehouse and logistics operations, with approximately 50% of their time dedicated to warehouse responsibilities, 20% to logistics functions, and 30% supporting broader operational alignment between the two. This role is responsible for receiving inbound shipments, maintaining warehouse supply inventory, managing administrative coordination across departments, and supporting the smooth execution of daily delivery operations. This is an onsite role intended for individuals who are highly organized, detail-oriented, and able to support cross-functional teams in a fast-paced environment. Requirements Warehouse Operations (50%) Serve as the point of contact for incoming carriers and container deliveries; assign dock doors and manage unloading schedules Maintain and manage inventory of warehouse supplies and consumables Coordinate supply ordering and monitor replenishment needs across departments Support warehouse organization and cleanliness, including layout updates and racking coordination Assist in coordinating inbound and outbound material flow and communication with delivery teams Logistics Support (20%) Provide early-day dispatch coverage as assigned by the Director of Operations Track and report on delivery trip status, including incomplete or miscategorized trips Log recurring delivery issues and escalate as needed Cross-Functional Coordination (30%) Compile daily and weekly logistics performance reports Record and track operational misses and support issue resolution with logistics and warehouse leadership Assist in drafting and maintaining Standard Operating Procedures (SOPs) across operations and logistics teams Support onboarding and coordination of team members across both warehouse and logistics functions Manage warehouse-related administrative tasks to support execution and compliance Track attendance and maintain meal waiver documentation for assigned team members Qualifications 2+ years of experience in logistics, operations, or dispatch administration Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems Excellent organizational and communication skills Ability to manage priorities in a fast-paced environment Strong attention to detail and process follow-through Spanish language proficiency is a plus Onsite availability required at one of Vesta’s operational facilities Benefits Competitive salary based on experience and location Comprehensive medical, dental, and vision plans Paid time off and company holidays Opportunities for professional development and growth Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.

Hayward, CA, USA

$24-28

Technical Support - Autonomous Systems63499815856003128

Workable

Technical Support - Autonomous Systems

Be the human behind the machine. Help shape the future of mobility. Join our team as a TeleOperations Operator and play a critical role in supporting a cutting-edge fleet of autonomous vehicles. You’ll act as the crucial “human-in-the-loop,” stepping in to guide vehicles remotely through complex, real-world scenarios when autonomous systems need backup. This is a unique opportunity to be part of an innovative and rapidly evolving industry—perfect for detail-oriented problem solvers with a passion for technology and safety. 🕒 Shift Availability: Morning: 7:30 AM – 4:00 PM Wed-Sun Thurs-Mon Fri-Tues Sun-Thurs Evening: 3:30 PM – 12:00 AM Wed-Sun Thurs-Mon Fri-Tues Sun-Thurs 🔧 What You’ll Do: Monitor and guide a fleet of autonomous vehicles in real time. Remotely operate vehicles during challenging scenarios using advanced control systems. Ensure safe and smooth operation in compliance with safety protocols and regulatory guidelines. Report system behavior, anomalies, and performance metrics to help enhance vehicle performance. Collaborate with cross-functional teams to improve TeleOps tools and interfaces. Uphold high operational standards by following strict company and regulatory protocols. Requirements ✅ What We’re Looking For: Clean driving and background record 2+ years in operations, tech support, QA testing, or related fields Comfortable with Windows and Linux; strong technical troubleshooting mindset Excellent communication skills and situational awareness Ability to stay focused and calm in high-stakes scenarios Flexible and open to working various shifts 🌟 Bonus Points For: Experience in QA, robotics, or autonomous vehicle testing Bachelor’s degree in a STEM or analytical field Familiarity with video game-style controls or driving simulators Basic data analysis skills to support system performance insights Benefits Comprehensive benefits, including employer-subsidized healthcare and pre-tax commuter benefits. Flexible Spending Account for healthcare expenses. Short- & long-term disability and life insurance—fully covered by Employer. 401(k) package to help secure your future. Be part of an innovative team shaping the future of transportation! Pay Rate - $29 per hour Typing test and Self-Led Video interview will be required to be considered for position. Details will be emailed if you meet the requirements.

Foster City, CA, USA

$29

Workable

Sales Team Manager

This is a position within Keller Executive Search and not with one of its clients. Ready to lead a team and drive revenue growth? Join Keller Executive Search as a Sales Manager and develop strategies that propel our business forward. You'll manage a team of sales professionals, build strong client relationships, and contribute to our overall success. This role offers a dynamic environment where your leadership skills will shine. Key Responsibilities: Develop and implement sales strategies to achieve revenue targets. Manage and motivate a team of sales professionals. Build and maintain strong relationships with clients. Conduct sales meetings and presentations. Track and report on sales activities and results. Collaborate with marketing and product teams to develop sales materials. Requirements Proven experience in sales management or a similar role. Strong understanding of sales strategies and techniques. Excellent communication and leadership skills. Ability to build and maintain relationships with clients. Strong analytical and problem-solving skills. Ability to work independently and as part of a team. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $96,000–$120,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. 401(k) retirement savings plan with company match. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Francisco, CA, USA

$96,000-120,000/year

Operations Coordinator633935217744671210

Workable

Operations Coordinator

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements. Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Francisco, CA, USA

$47,618-57,141/year

Operations Associate - San Francisco633919981978911211

Workable

Operations Associate - San Francisco

🌍 Redefining how people live. At Blueground, we believe that when your base is reliable, the world opens up. That’s why we’re building the world’s leading platform for living. Every year, 350 million people move between cities—yet today’s housing options haven’t caught up with the needs of this modern, mobile generation. Blueground was built to change that. With 40,000+ homes across the globe, available for stays from a few days to a year or more, we’re just getting started. We’re on an exponential growth path to redefine living and create an entirely new category. Our edge? Powerful proprietary tech, operational excellence, and a team that executes with speed and discipline. Our culture is grounded in five principles: Guests First – Every decision starts with their experience. Move Fast – We value speed, momentum, and action. Dive In – The magic is always in the details, and we go deep. Embrace Change – Change isn’t a disruption; it’s how we grow. Keep It Honest – Transparency accelerates progress—and strengthens relationships. If you’re ready to do the best work of your life and help reshape how the world lives, we’d love to meet you. The Role We’re looking for a detail-oriented Field Operations Associate to join our San Francisco CA. team. In this hands-on role, you'll be the heartbeat of our operations—prepping properties, solving in-field issues, and ensuring our apartments are always guest-ready. From conducting move-in inspections to troubleshooting WiFi or assembling furniture, you’ll be instrumental in maintaining Blueground’s high standards and delivering a seamless experience for every guest. What You’ll Be Doing Unit Preparation & Upkeep: Work closely with Operations Managers to get apartments fully furnished, stocked, and ready for move-in—handling everything from small fixes to last-minute prep. On-the-Ground Support: Serve as Blueground’s boots on the ground, resolving issues such as guest lockouts, cosmetic repairs, and WiFi or tech troubleshooting quickly and effectively. Inspections & Quality Checks: Perform pre-check-in and post-check-out inspections using a mobile checklist to ensure every home meets our quality standards. Walkthroughs & Quality Assurance: Conduct detailed property walkthroughs to ensure furnishing, décor, and presentation are on-brand and flawless. Ad Hoc Projects: Support various local ops initiatives, such as key inventory management, organizing storage units, and capturing check-in videos for guest use. Team Coordination: Act as the on-the-ground liaison between the field, operations leadership, and the Customer Experience team—keeping communication tight and response time fast. Requirements Problem-solver with the ability to stay calm, flexible, and efficient in a fast-paced environment Comfortable performing basic handyman tasks (e.g., furniture assembly, minor repairs, lockbox installation, etc.) Strong organizational skills with attention to detail Ability to lift and move items over 30 lbs regularly Tech-savvy and confident with tools like Slack, G Suite, and mobile task apps Driver’s license and access to a reliable vehicle (mileage reimbursed) Positive, upbeat, and team-oriented personality Additional Requirements: Availability to work SAT/SUN/MON Valid driver’s license Ability to drive a company van-sized vehicle Access to a reliable vehicle (DC/SEA/LA/SF/SAN) with mileage reimbursement Benefits Competitive salary and quarterly performance bonus ($55,000 - $62,500 - up to 15% performance bonus) Laptop stipend & monthly mobile plan reimbursement Flexible PTO Competitive Health insurance (Medical, Dental and Vision), along with complimentary access to wellness perks like Health Advocate, One Medical, Teladoc Virtual Health & mental health therapy through Talkspace 401k retirement plan Paid maternity/parental leave benefits for new parents Complimentary accommodation in Blueground locations. Think summer in Greece and winter in Dubai!

San Francisco, CA, USA

$55,000-62,500/year

Office Assistant - Fiscal634998048657931212

Workable

Office Assistant - Fiscal

Office Assistant - Fiscal Starting Salary Range: $42,193 - $50,632 GGRC is looking for a Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco. Responsibilities: Provides administrative support to the different sub units within the Fiscal Department Coordinate and Schedule meetings as needed Answer and direct inquires to the right team as needed Act as point of contact for internal and external customers Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.) Assist with event and activity coordination for Fiscal Services Assist with filing and maintaining Fiscal Files for audit purposes Assist with packing, organizing, log files to an outside storage facility as needed Generate routine and ad hoc reports as needed. Generate reports, create tables, mail merges, pivot tables and look ups Order and manage supplies for the Fiscal team Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager. Assist in the development and implementation of forms and processes. Other duties and tasks as assigned by the Fiscal Manager and Supervisors. Perform filing, filing maintenance, and file purging duties Prepare/analyze reports Prepare information for internal audit and state audits Communicate and resolve issues with vendors, staff, and management Interact with and assist other internal units Participate in special projects and assist with additional duties or tasks as assigned Requirements Education High School certification. Bachelor’s Degree is preferred. 1-2 years’ work experience in relevant fields Skills Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner Ability to work with all levels within the organization Ability to operate basic office equipment, including scanners, copiers, faxes, phones Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications Use of discretion and ability to maintain confidentiality Competency Traits Excellent customer service skills Ability to build collaborative partnerships Accuracy and Accountability Strong organizational skills with exceptional attention to detail and accuracy Provide team with direction and purpose focused on quality, efficiency and client outcomes Successful implementation through follow-up and project management Problem identification and analysis; analytical thinking Self-direction and initiative Flexibility and Adaptability Ability to Prioritize Time management Collaboration/teamwork Excellent interpersonal skills Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Francisco, CA, USA

$42,193-50,632/year