Ohio Administration & Office Support Job Listings

Business/Office Administrator63851308810241120

Workable

Business/Office Administrator

We are seeking a highly organized and detail-oriented Business/Office Administrator to provide comprehensive administrative, financial, and operational support across our project teams in the Columbus Metro area. This role is critical in ensuring seamless coordination between field operations, project leadership, subcontractors, and clients. The Administrator will manage daily project documentation, maintain compliance records, support financial tracking, and facilitate efficient office and workforce operations. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, has excellent communication skills, and can balance multiple responsibilities with accuracy and professionalism. This individual will play a key role in driving efficiency, maintaining compliance with client and regulatory requirements, and supporting both executive leadership and on-the-ground project teams. Requirements 1. Project & Field Administration • Project Administrative Assistants / Coordinators • Handle daily document flow (RFI logs, submittals, meeting minutes). • Support scheduling updates, progress reports, and workforce tracking. • Interface between project leadership and subcontractors. • Field Office Administrators • Manage site-based offices: supply ordering, logistics, badging systems, visitor tracking. • Maintain daily reports, timecards, and field-level record keeping. 2. Document & Data Control • Document Control Specialists • Manage Procore, BIM 360, or other project management platforms. • Version control for drawings, specifications, and change orders. • Ensure compliance with client documentation requirements (Meta, Google, Microsoft, etc.). • Data/Reporting Analysts • Compile productivity metrics, safety reports, and quality documentation. • Generate dashboards for leadership and client reviews. 3. Contract & Compliance Support • Contracts/Procurement Administrators • Issue POs, manage subcontractor agreements, and track insurance/COIs. • Support procurement schedules and vendor coordination. • Compliance Coordinators • Track subcontractor safety certifications, background checks, badging, and training records. • Support OCIP/CCIP (insurance program) documentation. 4. Finance & Cost Support • Project Accountants / Billing Coordinators • Handle pay apps, lien waivers, invoicing, and cost tracking. • Reconcile budgets against actuals; prepare monthly cost reports. • Payroll/Timekeeping Specialists • Collect, verify, and process weekly craft and staff hours. • Track per diems, travel stipends, and expense reimbursements. 5. People & Logistics • Onboarding / HR Coordinators • Manage site onboarding (badging, orientation, compliance docs). • Track certifications, HR records, and site-specific requirements. • Travel & Logistics Coordinators (if not handled by a central office) • Arrange flights, housing, rental cars for traveling staff. • Support relocation for long-term assignments. 6. Executive & Client Support • Executive Assistants / Client Liaisons • Schedule executive-level meetings and visits. • Prepare presentation decks, reports, and client communications. This position offers a unique opportunity to work at the intersection of operations, finance, compliance, and client relations, making the Administrator a vital partner in project success.

Columbus, OH, USA

Workable

Concierge

The Experience Senior Living Team is comprised of dynamic professionals that are fueled by their passion to empower people as they grow older to live life to the fullest. They are creators, architects, nurses, researchers, programmers, marketers, facilitators, developers, investors, and caregivers, all focused on making a positive impact on the lives of residents, their families and team members. We are looking for a Concierge to join our amazing team! Responsibilities: Serves as a point of contact for needs, requests, and complaints for all residents, families, guests, vendors, and staff. Has a solid understanding of ‘who’ the customer is and provides a level of service that is positive and rememberable. Understands the customer’s needs, requests and / or concerns and assists in providing them with personalized solutions. Answers the phone within 3 rings; determine the nature of the call to either relay information or route the call as appropriate. Takes detailed messages with name, date, time, return phone number and any additional information that is pertinent at the time of the call. Ensures the message is received by the intended person in a timely manner. Coordinates services for residents and their families (especially out of town guests), this would include but not be limited to the following: dry cleaning, grocery and drug store delivery, dinner reservations, beauty parlor services, theater, and movie tickets, as well as transportation to and from events, appointments and errand running. The Concierge will follow up after services were rendered to confirm that all was satisfactory Connects with all new residents and families within the first week of arrival to introduce oneself, welcome them to the community, provide information on the concierge services for the community. Answers questions and directs appropriately to nearby community resources. Coordinates the community’s transportation schedule. This would mean to monitor the sign-up sheet for all requests, ensuring there are no conflicts for the chauffer. Provide written confirmation to all parties to ensure a smooth and pleasant experience. Serves as a liaison between the culinary department and guest meal reservations. Provide written confirmation on the reservation to all parties to ensure a smooth and pleasant experience. Make reminder calls to residents who are not in the dining room, maintaining RSVP lists for community events, family events and special meals that are held throughout the year. Maintains security of the community by following procedures, monitoring logbooks to include resident and guest sign-in and sign-out logs. Maintains a safe, clean, and organized reception, lobby, and welcome area by complying with procedures, rules, and regulations. Receive and sort incoming mail. Deliver mail as appropriate. Receive and log all packages that arrive at the community. May perform other duties as assigned. Requirements Experience as a Concierge, or experience in a customer service role is preferred. One (1) to two (2) years of working with seniors preferred. Demonstrates an ability to use independent judgement and discretion to make decisions on what is in the best interest of the customer who you are currently serving. Ability to communicate verbally, in writing, and through pictures when necessary. Able to exude confidence and patience with all interactions. Ability to manage time efficiently. Able to operate standard office equipment. Ability to utilize technology effectively and efficiently, including use of computers, iPad/tablet, Word programming, internet access, and email. The position may require driving responsibilities; must possess a valid driver’s license with an acceptable driving record per company’s Motor Vehicle Policy. Able to think creatively and independently to meet worthwhile objectives. Able to be innovative to create and generate solutions. Able to act in solving problems, while exhibiting judgment and a realistic understanding of the issues. Able to use reason, even when dealing with emotional topics. Identifies, obtains, and effectively allocates the resources required to achieve applicable goals. Able to relate to routine operations in a manner that is consistent with existing solutions to problems. Able to work with people in such a manner to support the company’s culture, work in a team setting to accomplish goals and get results. Expected to be punctual, neat, clean, and professional in appearance. Ability to work varied schedules to include weekends, evenings, and holidays. Benefits We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

Akron, OH, USA

Remote Executive Assistant63499911655425122

Workable

Remote Executive Assistant

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. Essential Duties and Responsibilities: The VA may assist the client with: Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events, travel, projects, etc. Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry. Email inbox management- This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas, take meeting minutes, and provide follow-up as required. The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates, and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end-of-day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Clear, precise, proactive, and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail, along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer-savvy Qualifications: Associate’s Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Preferred experience with AI tools Reliable Internet connection, computer, and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client Benefits Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months tenure, VA's revenue split can increase and is dependent on plan utilization and client retention.

Columbus, OH, USA

$1,500-3,800/month

Front Desk Representative/Bather Westerville63392066901635123

Workable

Front Desk Representative/Bather Westerville

Openings at Westerville. Posting for Bather, Front Desk or a Combo of the two jobs. Duties include customer service, emails, texts, running the register, cleaning, handling phones, walk in clients and other duties. Will be cross train to be a bather; the bulk of the duties will be bather. Bather duties are bathing, drying, brushing, nails, dematting and cleaning. This is a key holder position and will be responsible for opening and closing of the salon. This is an opportunity to be face of the company as first contact for our 4 and 2 legged clients. Candidates must conduct themselves in a professional manner at all times with an up beat personality. $14-15 an hour plus tips Requirements MUST HAVE PRIOR EXPERIENCE with Scheduling appointments and dealing with customers Typing skills Professional phone etiquette Non-smoking Have a professional and upbeat attitude Self-motivated Have time management skills Take detailed directions in a fast-paced environment Daily cleaning duties Must be able to lift 50 lbs Check in and out clients Making Appointment sheets Will need to help with holding cats and dogs when needed Benefits 401k 50% Employer paid Healthcare 50% Employer paid Dental 50% Employer paid Vision Short Term Disability Paid Vacation Time off for Thanksgiving, Christmas Retail Discounts Paid Uniform Company paid Pettech Class (Pet CPR Class) every 2 years Learn2groomdogs.com Subscription Bring your pet to work Respect

Westerville, OH, USA

$14

Circulation Clerk - 25 hours per week63392028776963124

Workable

Circulation Clerk - 25 hours per week

Job Title: Circulation Clerk Classification: Clerk Starting Rate: $12.88 per hour Pay Grade: 9 Location / Department: Cedarville Community Library Reports to: Cedarville Head Librarian Employment Status: Part Time FLSA Status: Non-Exempt | Bargaining Unit Hours: Part time, 25 hours per week (schedule includes daytime, evening and weekend hours) Job Objective To promote the mission and values of the Greene County Public Library. To carry out objectives and goals of the strategic plan to better serve the community. To perform a variety of library circulation and clerical tasks while maintaining a high level of customer service. To work under direct supervision but at times may work unsupervised and may be expected to solve problems and serve patrons independently. Requirements Essential Job Functions Checks out and checks in materials using computerized system; collects fines and charges for payment of lost items; enters renewals and reserves for materials; registers borrowers; handles circulation questions from patrons in person or by telephone. Responsible for sorting materials to be shelved including book-drop, delivery, returns, etc. Handles incomplete or damaged items. Oversees circulation hold shelf. Processes the Paging List, runs Search Ohio and Clear hold-shelf reports, prepares requested items for Resource Sharing. Performs opening and closing procedures, including handling fine money. Processes new materials. Processes donations. Processes withdrawn materials. Repairs and repackages damaged items. Assists patrons in finding books and materials. Attends conferences, workshops, seminars, and training to maintain knowledge as reflected in training curriculum. Keeps abreast of information by regularly reading email, minutes and staff website as well as attending staff meetings. The supervisor may require other related duties including sorting mail and ordering supplies, etc. These duties are nonessential functions of this position. Performs tasks of lower level classifications as necessary. Skills, Knowledge and Abilities Ability to provide knowledgeable customer service to assist all library patrons in a timely manner; show tact and courtesy in relations with the public and other staff members. Ability to communicate clearly and read printed and on-screen information. Proven computers skills and ability to input information into an automated system. Ability to multi-task, work in a fast paced environment and handle difficult situations. Some knowledge of library clerical principles, methods, techniques and procedures. Ability to handle routine problems under guidance of supervisor and keep supervisor informed of departmental needs and concerns. Qualifications High School Diploma; or equivalent combination of experience and training which provides the required knowledge, skill and ability. 1 year of Customer Service experience preferred. Environmental Conditions Work is performed in an office-like setting, but with need for considerable mobility: light lifting, bending, stooping, stretching and sitting at a variety of desks and service points. Employee may be scheduled to work evening and weekend hours, including Sundays; schedules may be altered depending on the needs of the library. Benefits Library staff receive a wide range of benefits based on their position classification and the number of hours worked per week. V The library pays an amount equal to 14% of each employee’s salary into the Ohio Public Employee Retirement System, the employee pays 10% to OPERS The library contributes a percentage of the employee’s salary for Medicare Vacation (10 days per year) Sick leave (12 days credit per year) Personal leave (3 days credit per year) Holidays (8 Standard, 2 Floating) Parental Leave Merit time off, if warranted Bereavement time, if needed Employee Assistance Program for employee and eligible family members Voluntary participation in the Ohio Deferred Compensation Plan Eligibility for Tuition Reimbursement program after one full year of employment (between $3000 and $4000 per year depending on the subject being studied) Dental insurance: employer pays for employee premium; additional coverage for dependents is at employee expense FSA (Flexible Spending Account)

Cedarville, OH 45314, USA

$12.88

Circulation Clerk - 20 hours per week63392002206467125

Workable

Circulation Clerk - 20 hours per week

Job Title: Circulation Clerk Classification: Clerk Starting Rate: $12.88 per hour Pay Grade: 9 Location / Department: Yellow Springs Community Library Reports to: Yellow Springs Head Librarian Employment Status: Part Time FLSA Status: Non-Exempt | Bargaining Unit Hours: Part time, 20 hours per week (schedule includes daytime, evening and weekend hours) Job Objective To promote the mission and values of the Greene County Public Library. To carry out objectives and goals of the strategic plan to better serve the community. To perform a variety of library circulation and clerical tasks while maintaining a high level of customer service. To work under direct supervision but at times may work unsupervised and may be expected to solve problems and serve patrons independently. Requirements Essential Job Functions Checks out and checks in materials using computerized system; collects fines and charges for payment of lost items; enters renewals and reserves for materials; registers borrowers; handles circulation questions from patrons in person or by telephone. Responsible for sorting materials to be shelved including book-drop, delivery, returns, etc. Handles incomplete or damaged items. Oversees circulation hold shelf. Processes the Paging List, runs Search Ohio and Clear hold-shelf reports, prepares requested items for Resource Sharing. Performs opening and closing procedures, including handling fine money. Processes new materials. Processes donations. Processes withdrawn materials. Repairs and repackages damaged items. Assists patrons in finding books and materials. Attends conferences, workshops, seminars, and training to maintain knowledge as reflected in training curriculum. Keeps abreast of information by regularly reading email, minutes and staff website as well as attending staff meetings. The supervisor may require other related duties including sorting mail and ordering supplies, etc. These duties are nonessential functions of this position. Performs tasks of lower level classifications as necessary. Skills, Knowledge and Abilities Ability to provide knowledgeable customer service to assist all library patrons in a timely manner; show tact and courtesy in relations with the public and other staff members. Ability to communicate clearly and read printed and on-screen information. Proven computers skills and ability to input information into an automated system. Ability to multi-task, work in a fast paced environment and handle difficult situations. Some knowledge of library clerical principles, methods, techniques and procedures. Ability to handle routine problems under guidance of supervisor and keep supervisor informed of departmental needs and concerns. Qualifications High School Diploma; or equivalent combination of experience and training which provides the required knowledge, skill and ability. 1 year of Customer Service experience preferred. Environmental Conditions Work is performed in an office-like setting, but with need for considerable mobility: light lifting, bending, stooping, stretching and sitting at a variety of desks and service points. Employee may be scheduled to work evening and weekend hours, including Sundays; schedules may be altered depending on the needs of the library. Benefits Library staff receive a wide range of benefits based on their position classification and the number of hours worked per week. V The library pays an amount equal to 14% of each employee’s salary into the Ohio Public Employee Retirement System, the employee pays 10% to OPERS The library contributes a percentage of the employee’s salary for Medicare Vacation (10 days per year) Sick leave (12 days credit per year) Personal leave (3 days credit per year) Holidays (8 Standard, 2 Floating) Parental Leave Merit time off, if warranted Bereavement time, if needed Employee Assistance Program for employee and eligible family members Voluntary participation in the Ohio Deferred Compensation Plan Eligibility for Tuition Reimbursement program after one full year of employment (between $3000 and $4000 per year depending on the subject being studied) Dental insurance: employer pays for employee premium; additional coverage for dependents is at employee expense FSA (Flexible Spending Account)

Yellow Springs, OH 45387, USA

$12.88