Executive Assistant

Description

Summary: Seeking a highly organized, proactive, and dynamic Executive Assistant to serve as a strategic partner and operational force multiplier for senior leadership in a fast-paced AI firm. Highlights: 1. Support senior leadership in a fast-moving, deadline-driven environment 2. Act as a strategic partner, trusted gatekeeper, and operational force multiplier 3. Thrive in ambiguity, anticipate needs, and manage competing priorities Immediate Executive Assistant needed for fast growing AI firm at the forefront of innovation! Our environment is fast-paced, intellectually demanding, and highly collaborative. We value ownership, adaptability, and excellence. Role Overview We are seeking a highly organized, proactive, and dynamic Executive Assistant to support senior leadership in a fast-moving deadline-driven environment. This role goes far beyond traditional administrative support—you will act as a strategic partner, trusted gatekeeper, and operational force multiplier, enabling leadership to operate at maximum efficiency. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and can seamlessly manage competing priorities with discretion and confidence. Key Responsibilities • Manage complex and ever-changing calendars, scheduling across multiple time zones • Serve as a primary point of contact between executives and internal/external stakeholders • Prepare briefing materials, presentations, agendas, and follow-up documentation • Anticipate executive needs and proactively solve problems before they escalate • Coordinate domestic and international travel, itineraries, and logistics • Handle sensitive and confidential information with the highest level of discretion • Track priorities, deadlines, and action items to ensure follow-through • Assist with board meetings, investor relations logistics, and executive communications • Support ad hoc projects related to operations, strategy, and special initiatives Required Qualifications • 3-5 years of experience supporting senior executives (startup, tech, or AI experience strongly preferred) • Exceptional organizational and time-management skills • Strong written and verbal communication abilities • High level of emotional intelligence and professionalism • Ability to work independently, think critically, and make sound decisions under pressure