New Jersey Administrative Assistants Job Listings

Data Entry Assistant (new york city: manhattan)64698309842563120

Craigslist

Data Entry Assistant (new york city: manhattan)

Our client, a premier importers of specialty foods, is seeking a Temporary Data Entry worker for a 1 month assignment in their Secaucus, NJ location. This role will start as soon as they find the right person and requires the person to report to the office 5 days a week, 9am-5pm daily. This opportunity will pay up to $22/hr. Responsibilities: Support the team with accurate data entry and basic file organization. Ad hoc administrative requests as needed Qualifications: High School Diploma or Above Fluent in English Basic computer skills Comfortable using Excel, Word, and Google Docs Tech-savvy and able to learn quickly Comfortable with repetitive tasks that require attention to detail Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

535 Secaucus Rd, Secaucus, NJ 07094, USA

$22/hour

Administrative Assistant at Market Street Group (Camden)64589587297539121

Craigslist

Administrative Assistant at Market Street Group (Camden)

The Administrative Assistant is responsible for providing comprehensive administrative support to the manager and general office. The Administrative Assistant will interact with all levels of staff, clients, vendors, and state agencies. Essential Functions: Maintain calendar appointments and schedules. Coordinate on-site meetings, presentations and provide Zoom links for virtual Answer and respond to telephone calls. Greet visitors and provide basic office services Organize forms, photocopy, scan and/or fax documents, file records and prepare correspondence. Create and maintain spreadsheets and tracking forms. Position Requirements: Education: High school diploma Relevant Work Experience: Minimum of 2 years of prior administrative experience. Skills: Strong verbal and written communication skills Strong customer service skills Ability to produce quality work in a fast-paced environment Flexibility for ‘on the fly’ projects or requests Proficiency with Microsoft Word & Excel Strong organizational, prioritization and time management skills Our company has been in business for 19 years and is looking to expand nationally in 2026. We provide a fun work environment with frequent field trips to market at trade shows, presentations and conventions. You will never have the same day twice in a row. Pay Rate & Benefits: Full-time employees are given performance-based raises & bonuses throughout the year. · $17.00 per hour for training period (30 working days) · Up to $24.00 per hour full-time compensation · Differing rates for marketing, trade shows and other field work Vision & Health insurance within 6 months. · Interview Notes: Mandatory business casual attire for interviews & employment (no sneakers, leggings, jeans) · A Microsoft Word & Excel proficiency exam will be performed at the start of every interview. Job Type: Full-time Benefits: Health insurance Vision insurance Work Location: In person

533 Elm St, Camden, NJ 08102, USA

$17-23/hour

International Student Advisor (Chelsea)64524184760321122

Craigslist

International Student Advisor (Chelsea)

Discovery Learning Center – Sales & Administrative Associate (both Turkish & Russian Required) Discovery Learning Center is looking for a dedicated Sales & Administrative Associate who can grow with us long-term. Responsibilities Student recruitment & partnership development Client communication in Turkish and Russian Organizing documents and administrative tasks Support daily office operations Requirements Fluent in Turkish & Russian (any other language skills a plus) Strong interpersonal and communication skills Patient, reliable, and highly organized Must be responsible and able to work long-term Proficient in basic office software and documentation Employment Details Location: Fort Lee, NJ / Manhattan, NY (Training from NJ , Mainly work from Manhattan) Full-time preferred no experience How to Apply Email your resume to: dmj.discovery@gmail.com Subject Line: Sales & Admin Position – Jason P.

1585 Center Ave, Fort Lee, NJ 07024, USA

$18/hour

Digital Court Reporter (Contract)63851411735937123

Workable

Digital Court Reporter (Contract)

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED . Location: IN-PERSON - client sites in your local area Key Responsibilities Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings. Administer oaths and participate in depositions, hearings, and other legal proceedings Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes. Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards. Upload and submit audio files and associated annotations through our secure systems in a timely manner. Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials. Represent NRGCO professionally in all proceedings and interactions Interact with high-level clients (Federal Govt, State Govt, Private Industry) Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management. Strong attention to detail and excellent command of the English language. Ability to work independently and adapt to dynamic courtroom or deposition environments. Experience covering multi-speaker and technical proceedings. Familiarity with court terminology and procedure. Ability to pass security screening for access to client sites, including government buildings Availability for occasional short-notice assignments. AAERT Certification is strongly preferred Equipment and Software Requirements Candidates must provide their own: Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent) High-quality microphones and backup recording devices Reliable internet access for file transfers and virtual proceedings Secure storage for audio files and notes until submission Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Newark, NJ, USA

$25-45/hour

Patient Care Coordinator63851310207363124

Workable

Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Red Bank, NJ 07701, USA

$17-21/hour

Court Reporter (Contract)63851309546883125

Workable

Court Reporter (Contract)

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are looking for experienced Court Reporters to work on a contract basis to visit client sites in their local area. You will use specialized equipment to create an accurate record of proceedings in numerous places including legal courts, non-profit board rooms, and depositions. We are very flexible and looking for candidates that can work anywhere from a few jobs a month to 2-3 per week. Location: IN-PERSON - client sites in your local area Takes down the proceeding using Machine Shorthand, Voice, or Digital capture Capture verbatim proceedings of courts, meetings, depositions, and hearings Administer oaths and participate in depositions, hearings, and other legal proceedings Transport, set up, and operate equipment to capture the record accurately Perform advance preparation for assignments, including building job worksheets, reviewing case information, and ensuring proper hardware setup Ensure all exhibits are secured, proper file backups are performed, and required worksheets are completed and uploaded at the close of the proceeding Maintain all required reports and logs and respond promptly to communications Represent NRGCO professionally in all proceedings and interactions Interact with high-level clients (Federal Govt, State Govt, Private Industry) Requirements PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED | NO training is provided 1+ years working as a Court Reporter Strong attention to detail Reliably punctual and deadline-oriented Can-do attitude and excellent work-ethic Ability to work independently Organizational and time-management aptitude Exceptional problem-solving and communication skills Excellent English language skills Proficient with technology Ability to pass security screening for access to client sites, including government buildings NCRA, AAERT, or NVRA certification strongly preferred Here is a link to a day in the life of a Neal R Gross & Co Court Reporter! 20250623_204707000_iOS.MOV Benefits This is a contract position and compensation is commensurate with candidate's experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Newark, NJ, USA

Negotiable Salary

Part Time Patient Care Coordinator63849421490179126

Workable

Part Time Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Sick time earned based on New York State Paid Safe and Sick Law.

Millburn, NJ, USA

$17-21/hour

Administrative Assistant - IDD63846453509635127

Workable

Administrative Assistant - IDD

Job Description About Us: At Grace Community Care and Homes, we are committed to providing exceptional care and support to individuals with intellectual and developmental disabilities (IDD). Our team is comprised of passionate professionals who work collaboratively to make a meaningful impact in the lives of those we serve. We are currently seeking a dedicated and organized Administrative Assistant to join our IDD division. The ideal candidate will play a crucial role in ensuring the smooth operation of our office while providing essential support to our team and clients. Key Responsibilities: Answer and direct phone calls professionally, managing inquiries and requests from clients, families, and team members. Coordinate appointments, meetings, and events, ensuring all logistical details are arranged efficiently. Maintain organized and accurate files, both electronic and paper-based, for client documentation and administrative records. Prepare and process documents, reports, and correspondence related to IDD services. Assist with billing and administrative tasks to ensure timely service provision and compliance with regulations. Support the team in maintaining communication with clients, families, and agencies to coordinate care and services. Perform general office tasks such as data entry, managing supplies, and maintaining a clean and organized workspace. What We Offer: A supportive and collaborative work environment. Flexibility in scheduling to promote work-life balance. Opportunities for professional growth and development. Competitive compensation and benefits package. Join our team at Grace Community Care and Homes and contribute to creating a better quality of life for individuals with IDD! Requirements High school diploma or equivalent; associate’s degree or higher preferred. Minimum of 2 years of administrative experience, preferably in a healthcare or social services setting. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with technology. Ability to work independently and collaborate effectively within a team. Understanding of confidentiality and privacy regulations, especially in relation to healthcare. Compassion for individuals with intellectual and developmental disabilities is a must.

Robbinsville Twp, NJ, USA

Negotiable Salary

ENTRY level Office Assistant (Morrisville)63218616273795128

Craigslist

ENTRY level Office Assistant (Morrisville)

ENTRY LEVEL Full Time office assistant needed for a fast paced growing dental laboratory. Job duties include but not limited to: shipping and handling, opening and packing cases, learning in house coding system, data entry, invoicing and answering a multi line phone system. This is an IN OFFICE position, this position can NOT be done remotely. Immediate Hire! Email resumes today and set up a working interview. Come join our Team!

924 Big Oak Rd, Yardley, PA 19067, USA

$14-16