New Jersey Administration & Office Support Job Listings

Digital Court Reporter (Contract)63851411735937120

Workable

Digital Court Reporter (Contract)

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED . Location: IN-PERSON - client sites in your local area Key Responsibilities Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings. Administer oaths and participate in depositions, hearings, and other legal proceedings Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes. Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards. Upload and submit audio files and associated annotations through our secure systems in a timely manner. Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials. Represent NRGCO professionally in all proceedings and interactions Interact with high-level clients (Federal Govt, State Govt, Private Industry) Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management. Strong attention to detail and excellent command of the English language. Ability to work independently and adapt to dynamic courtroom or deposition environments. Experience covering multi-speaker and technical proceedings. Familiarity with court terminology and procedure. Ability to pass security screening for access to client sites, including government buildings Availability for occasional short-notice assignments. AAERT Certification is strongly preferred Equipment and Software Requirements Candidates must provide their own: Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent) High-quality microphones and backup recording devices Reliable internet access for file transfers and virtual proceedings Secure storage for audio files and notes until submission Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Newark, NJ, USA

$25-45/hour

Patient Care Coordinator63851310207363121

Workable

Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Red Bank, NJ 07701, USA

$17-21/hour

Court Reporter (Contract)63851309546883122

Workable

Court Reporter (Contract)

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are looking for experienced Court Reporters to work on a contract basis to visit client sites in their local area. You will use specialized equipment to create an accurate record of proceedings in numerous places including legal courts, non-profit board rooms, and depositions. We are very flexible and looking for candidates that can work anywhere from a few jobs a month to 2-3 per week. Location: IN-PERSON - client sites in your local area Takes down the proceeding using Machine Shorthand, Voice, or Digital capture Capture verbatim proceedings of courts, meetings, depositions, and hearings Administer oaths and participate in depositions, hearings, and other legal proceedings Transport, set up, and operate equipment to capture the record accurately Perform advance preparation for assignments, including building job worksheets, reviewing case information, and ensuring proper hardware setup Ensure all exhibits are secured, proper file backups are performed, and required worksheets are completed and uploaded at the close of the proceeding Maintain all required reports and logs and respond promptly to communications Represent NRGCO professionally in all proceedings and interactions Interact with high-level clients (Federal Govt, State Govt, Private Industry) Requirements PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED | NO training is provided 1+ years working as a Court Reporter Strong attention to detail Reliably punctual and deadline-oriented Can-do attitude and excellent work-ethic Ability to work independently Organizational and time-management aptitude Exceptional problem-solving and communication skills Excellent English language skills Proficient with technology Ability to pass security screening for access to client sites, including government buildings NCRA, AAERT, or NVRA certification strongly preferred Here is a link to a day in the life of a Neal R Gross & Co Court Reporter! 20250623_204707000_iOS.MOV Benefits This is a contract position and compensation is commensurate with candidate's experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Newark, NJ, USA

Administrative Assistant - IDD63846453509635123

Workable

Administrative Assistant - IDD

Job Description About Us: At Grace Community Care and Homes, we are committed to providing exceptional care and support to individuals with intellectual and developmental disabilities (IDD). Our team is comprised of passionate professionals who work collaboratively to make a meaningful impact in the lives of those we serve. We are currently seeking a dedicated and organized Administrative Assistant to join our IDD division. The ideal candidate will play a crucial role in ensuring the smooth operation of our office while providing essential support to our team and clients. Key Responsibilities: Answer and direct phone calls professionally, managing inquiries and requests from clients, families, and team members. Coordinate appointments, meetings, and events, ensuring all logistical details are arranged efficiently. Maintain organized and accurate files, both electronic and paper-based, for client documentation and administrative records. Prepare and process documents, reports, and correspondence related to IDD services. Assist with billing and administrative tasks to ensure timely service provision and compliance with regulations. Support the team in maintaining communication with clients, families, and agencies to coordinate care and services. Perform general office tasks such as data entry, managing supplies, and maintaining a clean and organized workspace. What We Offer: A supportive and collaborative work environment. Flexibility in scheduling to promote work-life balance. Opportunities for professional growth and development. Competitive compensation and benefits package. Join our team at Grace Community Care and Homes and contribute to creating a better quality of life for individuals with IDD! Requirements High school diploma or equivalent; associate’s degree or higher preferred. Minimum of 2 years of administrative experience, preferably in a healthcare or social services setting. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with technology. Ability to work independently and collaborate effectively within a team. Understanding of confidentiality and privacy regulations, especially in relation to healthcare. Compassion for individuals with intellectual and developmental disabilities is a must.

Robbinsville Twp, NJ, USA

Patient Care Coordinator63499841096963124

Workable

Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Cliffside Park, NJ, USA

$17-21/hour

Part Time Lifestyle Administrator63499909867265125

Workable

Part Time Lifestyle Administrator

Taylor Management is looking for a motivated and organized part-time lifestyle administrator to join our team. In this role, you will assist in the planning and execution of community activities and events, ensuring that residents have access to a wide range of recreational and social opportunities. Your support will be crucial in helping to foster a vibrant and engaging community environment. This part-time position will require you to work collaboratively with residents and community committee members, helping to organize events and manage communication regarding community activities. You’ll have the opportunity to make meaningful connections and help enhance the overall resident experience. This position is 5 days a week for 5 hours at a rate of $25.00 per hour. Requirements Key Responsibilities: Assist in planning and organizing community events and activities Communicate event details and updates to residents through newsletters and emails Maintain an up-to-date calendar of activities and resource materials Support the Lifestyle Director in managing event logistics, including setup and coordination with vendors Encourage resident participation and involvement in community events Help with onboarding new residents through orientations and providing community information Required Qualifications: Previous experience in administrative support, event planning, or a related field preferred Excellent communication skills, both verbal and written Strong organizational and time management abilities Proficient in Microsoft Office Suite and basic design software A proactive and customer-oriented approach to service Ability to work well both independently and as part of a team

Raritan, NJ, USA

$25

Front Desk Professional63393499896835126

Workable

Front Desk Professional

We provide outpatient mental health services in Bayville, Little Egg Harbor, Point Pleasant, and Toms River offering affordable, comprehensive, and easily accessible behavioral health care. These are available for individuals of all ages. Our highly trained and experienced staff provides services in a comfortable, friendly setting. We remain respectful of each person’s individuality, cultural background and religious affiliation. Position Title: Receptionist Position Type: Full; 35 Hours/Weekly; Some evening coverage as needed Benefits Eligible: No Location: Bayville, NJ Department: Outpatient Salary: $17.00 Hourly Responsibilities: Answer phones Greet consumers Schedule appointments and follow up with consumers as needed Accurate handling and storing of medical Handle incoming mail and ensure proper routing Perform office duties on a temporary basis when needed Handles consumer requests and forwards to corresponding staff Requirements High School Diploma or equivalent Excellent communications skills Benefits Full Benefits 12 Paid Holidays Sick Days Personal Days Days Accrued Vacation Medical/Dental/Vision Company paid Life Insurance and Long-Term Disability 403B Plan with Company Match Opportunities for training/education/Continuing Education Credits Opportunities for Public Loan Forgiveness Opportunities for Tuition Discounts from Participating Institutions

Berkeley Township, NJ, USA

$17

OEM Sales Coordinator I63393484002433127

Workable

OEM Sales Coordinator I

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture. The hours for this position are 11:30a.m. - 8:00p.m. Monday - Friday Purpose of the Position The OEM Sales Coordinator I is responsible for providing full administrative and sales support to Thorlabs’ OEM customer base. The position plays a critical role as part of a team selling structure, working closely with Manufacturing, Sales Teams, and Project Managers, and Engineers, to effectively represent Thorlabs’ capabilities while ensuring a low-friction customer experience. Although the location of the position is in Newton, NJ, from time to time it may be required to undertake duties at other Thorlabs locations. Essential Job Functions include the following, but are not limited to: Prepare quotations, process sales orders, handle invoicing issues, and answer queries from our OEM customers. Ensure organized management of customer open quotes, orders, and planned shipments, working closely with our Order Fulfilment Team, Business Units, and distribution center to deliver goods on time. Manage OEM Customer quote and order management needs effectively and maintain an understanding of purchase contract types available to OEM Customers. Work with internal teams to ensure customer order fulfillment is on time and to the customer expectations. Mange key relationships with Thorlabs OEM customers to support their sales and purchasing needs. Execute various administrative tasks related to supporting the operations and sales department, including reports, customer management using a variety of software tools including Microsoft Dynamic ERP System, CRM, MS Office programs to include but not limited to Excel, Word, and Power Point. In addition to the essential functions and duties listed above, all positions are also responsible for: Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures. Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments. The Company retains the right to change or assign other duties to this position. Physical Activities: This is largely a sedentary role; however, this may require the ability to lift, bend or stand as necessary. Requirements Qualifications Experience: Minimum 2 years of experience in a similar and progressive position preferred. Education: High School Diploma required, strong preference for Associate or Bachelor’s degree Specialized Knowledge and Skills: Strong experience in Microsoft Dynamics, CRM, Microsoft Office (Excel, Word, Power Point) and communication tools. Strong communication and teamwork skills with the ability to work in project teams to ensure that the customers purchasing needs are well clearly understood at all levels of the organization. Strong multi-tasking skills, attention to detail, and the ability to work independently and ability to shift from one task to another to address changing production priorities. Experience in a customer centric environment, ability to work in a team environment and comply with high quality standards. • Ability to read and interpret documents such as procedures manuals, routine reports, and various correspondences. Preferred experience working in an ERP System Hourly range for this position is $22.00 - $28.78 per hour d.o.e. Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law Benefits Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few.

Newton, NJ, USA

$22-28.78

Workable

Office Support

Crosstown Plumbing is a successful plumbing store located in East Orange, NJ. We are looking for a reliable, friendly, and detail-oriented Office Support employee for our growing team! This role serves as the first impression of the company, but is also responsible for processing customer payments and completing daily office tasks, such as stocking the office and answering the phone. You will be responsible for providing customers with the best possible experience, while also managing the cash register and supporting our office staff. Additionally, you must be able to answer customer inquiries, provide basic company information, and balance daily cash register receipts. The ideal candidate must have strong math skills and be comfortable using a calculator. Please note this role requires weekend hours and mandatory overtime as our store needs constant coverage. Hours during the week are typically 7:30-5:30pm and weekends are 8-3pm. If this sounds of interest to you, please submit your application today! Why you should join us: Competitive salary range between $19.00/hour-$22.00/hour Robust health benefits Vision insurance Dental insurance Paid vacation and sick time 401k program Growth opportunities Training opportunities Annual holiday party Job Responsibilities: Process customer payments in-person and over the phone using correct type of payment (credit card, account, cash, or check) Develop good working relationships with customers and coworkers Assist in maintaining office organization and cleanliness Answer and direct Crosstown’s phone lines with professionalism and courtesy Keep office supplies fully stocked for employee use Email customer forms as needed (credit application, account set up, authorization, etc.) Maintain daily spreadsheets keeping track of monetary transactions and balance daily receipts Key-in and check order details, including account name, account number, amount, and type of payment Manage pick-up orders at the register from coordinating with sales team through getting required signatures Monitor change drawer for accuracy and notify accounting team if change is needed Handle paper and electronic filing, scan delivery records, ensure all accounts are reconciled and kept accurate, and research/resolve payment discrepancies Provide our customers with the best possible customer service Other ad-hoc requests as needed Requirements 2+ years of experience in office support role High School Diploma or G.E.D required; Associates degree or higher is preferred Strong math and calculator skills required Proven ability to achieve high levels of customer satisfaction Ability to work overtime and weekend hours required Responsible, enthusiastic self-starter with excellent verbal and written communication High attention to detail and strong organizational skills Experience with high-value transactions, which may be split between several forms of payment (cash, credit card, etc.) would be great, but not required! Excellent customer service skills with a professional phone demeanor Must demonstrate good problem-solving skills with patience and courtesy Team player who is respectful and eager to help others Proficiency in Microsoft Office and Excel

East Orange, NJ, USA

$19-22