New Haven Administration & Office Support Job Listings

Workable

Personal Assistant

PERSONAL ASSISTANT Long Island Speech is looking for an adaptable, highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Personal Assistant with some Administrative Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island. Requirements Include: Maintain confidentiality at all times Valid driver’s license Hours will vary and will be discussed at the interview Liaise between all office locations, including staff and patients Manage professional and personal calendars Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc. Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Google Meet, Zoom, etc. Schedule all interviews Serve as first point of contact for incoming calls, take detailed messages and prioritize information Communication skills a MUST - Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Maintain a high level of executive support skills including excellent communication, business writing, grammar, and proofreading skills Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information Create reports including monthly patient reviews, yearly personal/professional purchase report, payroll, etc. Establish effective working relationships with all colleagues and other leadership, administration staff and departments Perform other related duties and responsibilities as required/requested You will need: Minimum 3+ years of administrative assistant work experience Previous experience in a fast-paced professional services firm is preferred Highly motivated with excellent organizational and interpersonal skills Proficient in Google docs and Excel and MS Office Create excel charts/spreadsheets Technology savvy in using various internal electronic systems and applications Demonstrated experience in handling multiple priorities and high degree of timely delivery of work Ability to be resourceful and problem solving Exceptional professional demeanor and etiquette Meticulous attention to detail, organization and follow-up Demonstrated team player with a flexible personality and positive attitude Must be able to work flexible hours, if necessary Benefits: Medical, Dental & Vision with a flex spending card 401k PTO PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member Compensation: $45,000 - $55,000 based on experience Reply to: hr@lispeech.com

Stony Brook, NY, USA

$45,000-55,000/year

Workable

Assistant Manager

Brown Harris Stevens Connecticut, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in Connecticut, New York City, Hudson Valley, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions. Responsible for the successful on-boarding of all new Sales Agents, which includes creating Welcome Kits and Benefit Packets, conducting new Agent orientations, coordinating BIO information for web site, etc. Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc. Provide input and solicit feedback from Executive Director of Sales and agents concerning staff performance and involves Human Resources, as necessary, on cases involving disciplinary issues and terminations. Work with Human Resources on matters relating to State and Federal employment law compliance, recruitment, hiring, new hire orientation, performance management, and terminations. Serve as a liaison to other Departments, including Accounting, IT, Marketing, HR, Legal, etc. Coordinate office operations, facilities management, IT related issues, office environment and equipment, handling office moves and set up, Mail Room and IT staff coverage, inventory and supplies, liaison with vendors and ensure high quality of service is consistently provided. Generate new ideas and solutions to suggest Management regarding processes, procedures, systems, forms, etc. Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc. Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries. Order/track business cards and name plates for all Agents. Process mail, and create the mailing tracker to be sent to Marketing As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity. Support agents with all digital marketing needs, including photography, print and electronic production. Maintain office window display sections; replacing window display signs as needed. Update social media accounts and provide support on office technology and any applications required by BHS or the agents. Provide back-up administrative support as needed. Assist with special projects as needed. Requirements Associates or Bachelor’s degree preferred 2 years or more of real estate or related industry experience highly desirable. 5-7 years of administrative support experience required, preferably in Real Estate or Sales environment. Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required. Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook. Ability to learn and demonstrate excellent working knowledge of Real Plus. Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization. Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. Benefits We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Connecticut, LLC believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

Westport, CT, USA

Front Desk/Reception (Suffolk)63499787586563122

Workable

Front Desk/Reception (Suffolk)

FRONT DESK POSITIONS AVAILABLE WE HAVE FULL TIME AND PART TIME OPENINGS IN OUR SUFFOLK COUNTY SPEECH PRACTICE OFFICES IN STONY BROOK, COMMACK, EAST YAPHANK, FARMINGVILLE, ISLIP, WESTHAMPTON WE OFFER: CLEAN AND BRIGHT OFFICES! SPLIT SHIFTS AVAILABLE DAY SHIFTS EVENING SHIFTS SATURDAY SHIFTS – OFFICES ONLY OPEN UNTIL 2:00PM OFF 6 MAJOR HOLIDAYS EMPLOYEE DISCOUNTS THROUGH LIFEMART/ADP WORK EVENTS-TEAM BUILDING ACTIVITIES CAREER GROWTH OPPORTUNITIES IN ALL OF OUR DEPARTMENTS EMPLOYEE REWARDS PROGRAM THAT GIVE REWARDS LIKE GIFT CARDS, SPA DAYS, ETC. LONGEVITY AND PERFORMANCE BONUS’ COMPENSATION: $17-$19/HOUR Requirements RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: MUST HAVE A POSITIVE AND UPBEAT ATTITUDE! GREET PATIENTS AND PROVIDE SUPPORT MAINTAIN SCHEDULE ON OUR SOFTWARE PROGRAM ENTER PATIENT DATA ANSWER PHONES, TAKE MESSAGES EXCELLENT TIME MANAGEMENT SKILLS – MUST BE ABLE TO MANAGE A WIDE VARIETY OF TASKS WITH COMPLETE FOLLOW THROUGH COME JOIN OUR SPEECH FAMILY! EVERYDAY IS AN EXCITING ADVENTURE! LI SPEECH.COM APPLY TO: HR@LISPEECH.COM

Stony Brook, NY, USA

$17-19/hour

Dental Treatment Coordinator - Stony Brook, NY63393549689987123

Workable

Dental Treatment Coordinator - Stony Brook, NY

We are seeking an experienced Treatment Coordinator to join our team. The Treatment Coordinator will be responsible for executing the treatment plans worked out by the doctor, must know insurance. Duties: - Handle patient inquiries, complaints, and concerns in a professional manner - Treatment Coordination - helping patients with insurance, financing etc. We offer competitive compensation based on experience. This is a full-time position with benefits including retirement plans, paid time off, and professional development opportunities. DAYS/HOURS: MONDAY 10 - 7, TUESDAY 9 - 5, WEDNESDAY 10-7, THURSDAY 9 - 5 We provide and require staff training. This will be done on some Fridays and Saturdays. #IND Requirements - Proven experience as a Treatment Coordinator in a dental office. - Experience with coordinating and closing treatment plans. - Familiarity with dental EMR - we use Ppen Dental Benefits Pay: $25.00 - $30.00 per hour Benefits: 401(k) Dental insurance Paid time off

Stony Brook, NY, USA

$25-30