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MIAMI)","content":"Administrative Assistant – Marine Company\r\n\n\r\n\n📍 Location: Hialeah (Airport Area) – Future expansion to Fort Lauderdale\r\n\n🕗 Schedule: Monday–Friday, 8:00 AM – 5:00 PM\r\n\n💲 Salary: From $18/hour, based on experience\r\n\n📅 Immediate Hire\r\n\n\r\n\nWe are a growing Marine Company seeking a motivated, organized, and proactive Secretary / Administrative Assistant to join our team.\r\n\n\r\n\nResponsibilities\r\n\n\t•\tEnter orders into the company system and QuickBooks\r\n\n\t•\tManage accounts payable\r\n\n\t•\tMaintain order information updated and well organized\r\n\n\t•\tAnswer and manage phone lines professionally\r\n\n\t•\tHandle customer correspondence (emails, calls, follow-ups)\r\n\n\t•\tAssist with general administrative and office duties (filing, documentation, reports)\r\n\n\r\n\nRequirements\r\n\n\t•\tBilingual (English & Spanish) – REQUIRED\r\n\n\t•\tExperience with QuickBooks (preferred)\r\n\n\t•\tProficient in Microsoft Excel & Word\r\n\n\t•\tExcellent writing and communication skills\r\n\n\t•\tPrevious administrative or secretarial experience\r\n\n\t•\tStrong organizational and multitasking skills\r\n\n\t•\tProactive, flexible, and team-oriented\r\n\n\t•\tAbility to work independently with minimal supervision\r\n\n\t•\tPositive, professional, and enthusiastic attitude\r\n\n\r\n\n📩 How to Apply\r\n\nPlease send your resume and availability by email.\r\n\nPrincipals only – recruiters, please do not contact.\r\n\nNo unsolicited services or offers, please.\r\n\n\r\n\n⸻\r\n\n\r\n\nSecretary / Administrative Assistant – Marine Company\r\n\n\r\n\n📍 Location: Hialeah (Airport Area) – Future expansion to Fort Lauderdale\r\n\n🕗 Schedule: Monday–Friday, 8:00 AM – 5:00 PM\r\n\n💲 Salary: From $18/hour, based on experience\r\n\n📅 Immediate Hire\r\n\n\r\n\nWe are a growing Marine Company seeking a motivated, organized, and proactive Secretary / Administrative Assistant to join our team.\r\n\n\r\n\nResponsibilities\r\n\n\t•\tEnter orders into the company system and QuickBooks\r\n\n\t•\tManage accounts payable\r\n\n\t•\tMaintain order information updated and well organized\r\n\n\t•\tAnswer and manage phone lines professionally\r\n\n\t•\tHandle customer correspondence (emails, calls, follow-ups)\r\n\n\t•\tAssist with general administrative and office duties (filing, documentation, reports)\r\n\n\r\n\nRequirements\r\n\n\t•\tBilingual (English & Spanish) – REQUIRED\r\n\n\t•\tExperience with QuickBooks (preferred)\r\n\n\t•\tProficient in Microsoft Excel & Word\r\n\n\t•\tExcellent writing and communication skills\r\n\n\t•\tPrevious administrative or secretarial experience\r\n\n\t•\tStrong organizational and multitasking skills\r\n\n\t•\tProactive, flexible, and team-oriented\r\n\n\t•\tAbility to work independently with minimal supervision\r\n\n\t•\tPositive, professional, and enthusiastic attitude\r\n\n\r\n\n📩 How to Apply\r\n\nPlease send your resume and availability by email.\r\n\nPrincipals only – recruiters, please do not contact.\r\n\nNo unsolicited services or offers, please.","price":"$18/hour","unit":"per hour","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766574984000","seoName":"office-assistance-asistente-oficina-hialeah-miami","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/office-assistance-asistente-oficina-hialeah-miami-6484159800397112/","localIds":"10","cateId":null,"tid":null,"logParams":{"tid":"659c1e40-6b2a-41c6-8bd0-1c99be8daa11","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Bilingual (English & Spanish) required","QuickBooks experience preferred","Immediate hire opportunity"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace type","value":"Onsite","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/ji66qqr0__w72_h72.webp","name":null,"value":"Florida","unit":null}]},"addDate":1766574984405,"categoryName":"Administrative Assistants","postCode":null,"secondCateCode":"administration-office-support","kycTag":null,"pictureUrls":null,"isFavorite":false},{"category":"4000,4027,4028","location":"2452 N University Dr, Pembroke Pines, FL 33024, USA","infoId":"6484159793446512","pictureUrl":"https://uspic1.ok.com/logo/Craigslist.png","videos":null,"title":"Bi-Lingual Admin/Recruiter (Hollywood)","content":"Growing Staffing Company in Hollywood, FL is looking for a Bi-Lingual Admin/Recruiter to join our TEAM!\r\n\nEnglish & Spanish\r\n\nMonday thru Friday\r\n\n830am till 5pm\r\n\n$21.00 - 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Call 1-800-662-9802 and ask for KEN OR SHAKIRA\r\n\n\r\n\nThis is a Full Time Position with LIFE ALERT, a National Company, that has been in business 39 years!\r\n\n\r\n\nBI WEEKLY PAY, START AT $15 PER HOUR PLUS $10 BONUS FOR EACH ACTIVATION! NO SELLING! \r\n\nStarting assistants average $17-$22 per hour!\r\n\n\r\n\nMUST be able to work the hours of 12:30pm - 9:00pm Monday - Friday and 1 Saturday per month (10am-6pm)\r\n\n\r\n\nMUST have phone etiquette, patience, administrative skills, customer service skills, data entry, various clerical skills, including assisting with self activation's, setting installation appointments, verifications, and being a team player!\r\n\n\r\n\nPlease respond TODAY with your resume with your CELL PHONE number! 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Preparing statutory accounts. Calculating and checking to make sure payments, amounts and records are done correctly.\r\n\n\r\n\nRequirements:\r\n\n• Proven experience with Quick Books\r\n\n• Experience with Microsoft Office (Excell -Word- Outlook) \r\n\n• Accuracy and attention to detail\r\n\n• Well organized\r\n\n• Experience in AP, AR \r\n\n• Payroll\r\n\n• Account Reconciliation\r\n\n• Full Bilingual English / Spanish\r\n\n\r\n","price":"$18/hour","unit":"per hour","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766056881000","seoName":"administrative-secretary-miami","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/administrative-secretary-miami-6470773327577912/","localIds":"31248","cateId":null,"tid":null,"logParams":{"tid":"aeacac0b-89d8-486e-9f88-5d0aac7deec1","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Assist Accountant with clerical tasks","Proven QuickBooks experience","Bilingual English/Spanish required"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace type","value":"Onsite","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/ji66qqr0__w72_h72.webp","name":null,"value":"Miami,Florida","unit":null}]},"addDate":1765529166217,"categoryName":"Administrative Assistants","postCode":null,"secondCateCode":"administration-office-support","kycTag":null,"pictureUrls":null,"isFavorite":false},{"category":"4000,4027,4028","location":"NW 2nd Av & NW 5th St, Miami, FL 33128, USA","infoId":"6470772943372912","pictureUrl":"https://uspic1.ok.com/logo/Craigslist.png","videos":null,"title":"►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄","content":"HOW TO APPLY\r\n\nPLEASE CLICK HERE TO APPLY\r\n\nWe maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying.\r\n\nWHY YOU SHOULD APPLY\r\n\nCoalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:\r\n\n \n The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!\r\n\n A highly competitive Paid Time Off plan, promoting quality work-life balance.\r\n\n Subsidized gym memberships to help team members feel their best.\r\n\n Medical, dental, vision, and life insurance packages for all US-based team members.\r\n\n International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.\r\n\n Device upgrade and learning reimbursement programs.\r\n\n Motivating career development plans with clearly defined goals and rewards.\r\n\n Additional job-specific incentives and bonuses.\r\n\n Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!\r\n\n \nYOU SHOULD HAVE:\r\n\n\n \tWillingness to learn, grow, and collaborate with the team and company as a whole.\r\n\n\tExcellent verbal and written communication skills.\r\n\n\tA high level of discretion, ethics, and trustworthiness.\r\n\n\tIntermediate spreadsheet skills (preferred)\r\n\n\tInnovative thinking and a willingness to challenge existing methods where improvement is possible.\r\n\n\tExperience in bookkeeping / financial record keeping (preferred).\r\n\n\tExperience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).\r\n\n\tThe availability to work 40 hours per week from 9:00 am to 6:00 pm PST.\r\n\n\tA reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.\r\n\n\nYOUR DUTIES AND TASKS:\r\n\n\n \tAnswer phones and emails.\r\n\n\tComplete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.\r\n\n\tResolve billing issues with clients and internal team members.\r\n\n\tProvide account access, usage reports, data analysis, and other ad hoc requests for team members.\r\n\n\tSupport quality assurance checks of various internal and client facing reporting.\r\n\n\tOrganize new client contracts, create invoices, and process client payments.\r\n\n\tContribute to internal database maintenance, upkeep and data entry.\r\n\n\tResearch, order, & distribute company-wide gifts (2-3 times per year).\r\n\n\tOrganize company events, competitions, and special projects throughout the year.\r\n\n\tFacilitate company holiday, time off, and schedule variation calendars.\r\n\n\nYOUR DUTIES AND TASKS IF BASED IN LA:\r\n\n\n Handling mail pickup at Downtown LA office twice per week\r\n\n\tScanning and organizing mail digitally\r\n\n\tRecording & depositing client payments\r\n\n\tCollecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required)\r\n\n\nHOW TO APPLY\r\n\nPLEASE CLICK HERE TO APPLY\r\n\nCalifornia, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour.\nCompensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. 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Our commitment to quality has made us a trusted partner for restaurants, hotels, clubs, markets, caterers, yacht chandlers and food distributors for 70 years!\r\n\n\r\n\nWe are expanding and looking for a dynamic Front Desk Administrator to join our team! We are seeking a highly motivated individual that can offer a blend of administrative, customer service and creative support services. Candidate must be bilingual in English and Spanish.\r\n\n\r\n\nRequirement: Must be able to begin employment soon.\r\n\n\r\n\nExcellent hourly rate.\r\n\nMonday through Friday, all weekends off!\r\n\nMany paid holidays, personal time off and benefits available.\r\n\n\r\n\nSummary of Responsibilities: Coordinate various activities for the office, operations, production and sales team. Work with management on daily responsibilities related to accounting, inbound and outbound calls, maintenance, building improvement, operations and purchasing in both food service and retail, executive support, customer service. Be responsible for employee and building safety.\r\n\n\r\n\nSample of Daily activities:\r\n\n\r\n\n· STRONG WORKING KNOWLEDGE OF MICROSOFT OFFICE APPLICATIONS, INCLUDING WORD, EXCEL AND OUTLOOK. GOOD BASIC MATH SKILLS. GOOD WRITING SKILLS.\r\n\n\r\n\n· Answering incoming calls, taking messages and transferring calls to the appropriate team members as needed.\r\n\n\r\n\n· Coordinating retail and over-the-phone orders, ensuring seamless order management from start to finish.\r\n\n\r\n\n· Supporting the accounting team by posting collections and updating payment records in our system.\r\n\n\r\n\n· Serving as the liaison between the drivers and the office team to ensure clear communication and smooth operation.\r\n\n\r\n\n· Ensuring seamless coordination of shipping and delivery processes.\r\n\n\r\n\n· Responsible for ordering and managing office supplies to ensure smooth office operations.\r\n\n\r\n\nGeneral office duties are both clerical and operational.\r\n\n\r\n\nExperience and Skills Required:\r\n\nMust be completely fluent in English and Spanish and written and speaking skills must be excellent.\r\n\n\r\n\nMUST BE ABLE TO BEGIN EMPLOYMENT SOON.\r\n\n\r\n\n· Must be able to create and edit documents in both English and Spanish.\r\n\n\r\n\n· Must be experienced in writing professional letters/emails.\r\n\n\r\n\n· Motivated individual who is highly energetic and willing to learn the industry.\r\n\n\r\n\n· Superior communication and writing skills in both English and Spanish.\r\n\n\r\n\n· Good presentation and public speaking skills.\r\n\n\r\n\n· Must be analytical and able to problem solve.\r\n\n\r\n\n· Excellent team player.\r\n\n\r\n\n· Good math skills.\r\n\n\r\n\nEducation: Associate degree helpful but not required\r\n\n\r\n\nOther Experience: One year office experience in fast paced environment. Must be fully bilingual - English and Spanish - written and oral must be excellent.\r\n\nBenefit Conditions:\r\n\n\r\n\nWaiting period may apply\r\n\nOnly full-time employees are eligible\r\n\n\r\n\n\r\n\nTypical start time:\r\n\n8AM\r\n\nTypical end time:\r\n\n5PM\r\n\n\r\n\nJob Type: Full-time\r\n\n\r\n\nBenefits:\r\n\n401(k)\r\n\nDental insurance\r\n\nEmployee discount\r\n\nLife insurance\r\n\nPaid time off\r\n\nVision insurance\r\n\n\r\n\nWork Location: In person\r\n\n\r\n","price":"$18/hour","unit":"per hour","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766056855000","seoName":"front-office-administrator-miami","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/front-office-administrator-miami-6470764466470512/","localIds":"31248","cateId":null,"tid":null,"logParams":{"tid":"3806a8c5-c7aa-41d5-937f-85dcca0b66fd","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Bilingual English/Spanish required","Excellent hourly rate","Monday through Friday, all weekends off"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace type","value":"Onsite","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/ji66qqr0__w72_h72.webp","name":null,"value":"Miami,Florida","unit":null}]},"addDate":1765528473942,"categoryName":"Administrative Assistants","postCode":null,"secondCateCode":"administration-office-support","kycTag":null,"pictureUrls":null,"isFavorite":false},{"category":"4000,4027,4028","location":"8320 NW 5th Pl, Miami, FL 33150, USA","infoId":"6470756354265912","pictureUrl":"https://uspic1.ok.com/logo/Craigslist.png","videos":null,"title":"Front Desk Coordinator","content":"Front Desk Coordinator\r\n\n\r\n\nDealer Consulting Services Inc | Miami, FL\r\n\n\r\n\nAbout Us\r\n\n\r\n\nDealer Consulting Services Inc is a specialized consulting firm with 25 years of experience in motor vehicle dealer licensing in Florida. We have successfully processed thousands of dealer licenses and pride ourselves on helping clients navigate complex DMV requirements and maintain compliance.\r\n\n\r\n\nPosition Overview\r\n\n\r\n\nWe are seeking a professional and detail-oriented Front Desk Coordinator to serve as the first point of contact for our clients. 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Employer\r\n\n\r\n","price":"$16-18/hour","unit":"per hour","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766056843000","seoName":"Front+Desk+Coordinator","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/front%2Bdesk%2Bcoordinator-6470756354265912/","localIds":"31248","cateId":null,"tid":null,"logParams":{"tid":"1df566b3-859c-4c51-93e1-0764c5e42bf6","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Bilingual English/Spanish required","Competitive salary based on experience","Opportunity for professional development"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace 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Provide exceptional administrative support, manage financials, and help streamline operations.\r\n\n\r\n\n*Responsibilities:*\r\n\n\r\n\n- Manage calendars, scheduling, and daily priorities\r\n\n- Coordinate communications and follow-ups\r\n\n- Maintain organization of files and workflow systems\r\n\n- Update CRM records and assist with billing/invoicing in QuickBooks\r\n\n- Prepare reports and documentation\r\n\n- Support operational projects and ensure tasks stay on track\r\n\n\r\n\n*Ideal Candidate:*\r\n\n\r\n\n- 2+ years of experience as an Executive Assistant or similar role\r\n\n- CRM experience\r\n\n- Billing + QuickBooks experience & collections. \r\n\n- Excellent organizational and communication skills\r\n\n- Bilingual in English and Spanish (fluency required)\r\n\n- Proficient in Microsoft Office (Excel, etc.)\r\n\n\r\n\n*Perks:*\r\n\n\r\n\n- Competitive starting salary ($55,000–$65,000)\r\n\n- Growth opportunities as the company is rapidly expanding \r\n\n- Collaborative and supportive work environment\r\n\n\r\n\nIf you're a motivated and skilled professional looking for a new challenge, we'd love to hear from you! 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We represent several tier-one brands and provide integrators, dealers and retailers with exceptional service and product expertise.\r\n\n\r\n\nOverview:\r\n\nWe’re seeking a detail-oriented and proactive Purchasing & Administrative Associate to support our sales and operations teams. 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Preparing statutory accounts. Calculating and checking to make sure payments, amounts and records are done correctly.\r\n\n\r\n\nRequirements:\r\n\n• Proven experience with Quick Books\r\n\n• Experience with Microsoft Office (Excell -Word- Outlook) \r\n\n• Accuracy and attention to detail\r\n\n• Well organized\r\n\n• Experience in AP, AR \r\n\n• Payroll\r\n\n• Account Reconciliation\r\n\n• Full Bilingual English / Spanish\r\n\n\r\n","price":"$18/hour","unit":"per hour","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766056864000","seoName":"Administrative+assistant+%28Miami%29","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/administrative%2Bassistant%2B%2528miami%2529-6470764864256312/","localIds":"10","cateId":null,"tid":null,"logParams":{"tid":"c1d13a67-78fe-4cd3-9b80-af0a48fb4932","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Bilingual English/Spanish required","Experience with QuickBooks and Microsoft Office","Handling AP, AR, and payroll tasks"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace type","value":"Onsite","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/ji66qqr0__w72_h72.webp","name":null,"value":"Florida","unit":null}]},"addDate":1765528505019,"categoryName":"Administrative Assistants","postCode":null,"secondCateCode":"administration-office-support","kycTag":null,"pictureUrls":null,"isFavorite":false},{"category":"4000,4027,4028","location":"4450 Gramercy Dr, Oakland Park, FL 33309, USA","infoId":"6470764710029112","pictureUrl":"https://uspic1.ok.com/logo/Craigslist.png","videos":null,"title":"HVAC Office Manager / Executive Assistant (Fort Lauderdale)","content":"HVAC Office Manager / Executive Assistant\r\n\n\r\n\nLocation: South Florida (On-site)\r\n\nCompany: Stay Cool HVAC In Florida LLC\r\n\n\r\n\nAbout Us\r\n\n\r\n\nWe are a fast-growing residential and light commercial HVAC company serving South Florida. Our mission is simple: deliver 5-star comfort, communication, and craftsmanship on every call. We run our business on ServiceTitan and are looking for a strong Office Manager / Executive Assistant who can help us tighten up operations, support our leadership team, and keep the office running like a well-tuned system.\r\n\n\r\n\nIf you love organizing chaos, staying 5 steps ahead, and supporting a team that’s always on the move, this role is for you.\r\n\n\r\n\nPosition Overview\r\n\n\r\n\nThe HVAC Office Manager / Executive Assistant is the hub of our operation. You’ll manage day-to-day office functions, support the owner and leadership team, and oversee coordination between technicians, CSRs/dispatch, and customers.\r\n\n\r\n\nYou will:\r\n\n\r\n\nUse ServiceTitan daily for scheduling, dispatching, job tracking, and reporting.\r\n\n\r\n\nMake sure techs know where they’re going, what they’re doing, and have what they need.\r\n\n\r\n\nHelp our customer service and dispatch team maximize booking rates, lead generation, and follow-up.\r\n\n\r\n\nHandle executive-level tasks for the owner (calendar, email, follow-ups, light reporting).\r\n\n\r\n\nKey Responsibilities\r\n\n1. Office Management & Operations\r\n\n\r\n\nOversee day-to-day office operations to ensure everything runs smoothly.\r\n\n\r\n\nMaintain office supplies, paperwork, and digital files (permits, warranties, maintenance agreements, vendor contracts, etc.).\r\n\n\r\n\nCreate and improve standard operating procedures (SOPs) for common office tasks.\r\n\n\r\n\nTrack open items and make sure nothing falls through the cracks (permits, inspections, callbacks, open estimates).\r\n\n\r\n\nCoordinate with vendors (suppliers, parts houses, marketing, bookkeeping, etc.).\r\n\n\r\n\nAssist with basic HR tasks: onboarding new hires, collecting paperwork, scheduling trainings, and keeping records organized.\r\n\n\r\n\n2. ServiceTitan & Dispatch Coordination\r\n\n\r\n\nWork daily in ServiceTitan to:\r\n\n\r\n\nSchedule and reschedule jobs.\r\n\n\r\n\nMonitor and manage the dispatch board.\r\n\n\r\n\nAssign and adjust technicians based on skills, location, and urgency.\r\n\n\r\n\nVerify job details, pricing, and forms are correct.\r\n\n\r\n\nSupport efficient dispatching by working closely with CSRs and technicians to minimize drive time and maximize billable hours.\r\n\n\r\n\nReview and close out jobs in ServiceTitan:\r\n\n\r\n\nCheck forms, signatures, pictures, and notes.\r\n\n\r\n\nEnsure payment and billing details are correct.\r\n\n\r\n\nRun basic reports (call booking rates, memberships, revenue by tech, etc.) and share with the owner as requested.\r\n\n\r\n\n3. Technician Communication & Support\r\n\n\r\n\nAct as a central point of contact for techs when they’re in the field.\r\n\n\r\n\nCommunicate clearly about:\r\n\n\r\n\nJob details and expectations\r\n\n\r\n\nParts needed and availability\r\n\n\r\n\nSchedule changes or emergency calls\r\n\n\r\n\nHelp techs with ServiceTitan issues (clocking in/out, job notes, estimates, forms).\r\n\n\r\n\nEnsure each tech has their day planned ahead: routes, job notes, special instructions, and customer preferences.\r\n\n\r\n\n4. CSR / Dispatch / Lead Management\r\n\n\r\n\nWork closely with the CSR and dispatch team to:\r\n\n\r\n\nEnsure calls are answered promptly and professionally.\r\n\n\r\n\nKeep the dispatch board organized and prioritized (no orphan calls, no forgotten leads).\r\n\n\r\n\nOversee lead flow and follow-up:\r\n\n\r\n\nMake sure unsold estimates and open proposals receive follow-up calls/emails/texts.\r\n\n\r\n\nTrack lead sources and ensure they’re captured correctly in ServiceTitan.\r\n\n\r\n\nWork with CSRs to improve booking rates (listening to calls, coaching scripts, etc.).\r\n\n\r\n\nHelp create and maintain call scripts, email templates, and follow-up sequences.\r\n\n\r\n\n5. Customer Experience\r\n\n\r\n\nSupport CSRs with escalated customer issues and help resolve problems quickly and professionally.\r\n\n\r\n\nAssist with scheduling maintenance visits, repairs, and installations in a way that fits customer needs and technician availability.\r\n\n\r\n\nEnsure customers receive confirmations, reminders, and follow-ups (calls, text, or email).\r\n\n\r\n\nKeep an eye on Google reviews / online feedback and alert the owner to any critical issues.\r\n\n\r\n\nSchedule: Full-time, Monday–Friday, with occasional Saturday or after-hours support during peak season as needed.\r\n\n\r\n\nWork location: On-site in our South Florida office.\r\n\n\r\n\nCompensation: Competitive pay based on experience, plus performance-based bonuses (details discussed in interview).\r\n\n\r\n\nBenefits: \r\n\n\r\n\nPaid time off\r\n\n\r\n\nPaid holidays\r\n\n\r\n\nHealth / dental / vision (if applicable)\r\n\n\r\n\nCompany-paid training and growth opportunities\r\n\n\r\n\nHow to 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Warehouse Assistant, Admin Assistant, Warehouse Manager (Training Available), or Receptionist.\r\n\n\r\n\n📍 Location: Miami Lakes – conveniently near Hialeah, Palmetto Expressway, Turnpike, Amazon Main Warehouse, and Home Depot.\r\n\n\r\n\n💰 Pay: $16.00 – $22.00 per hour (based on experience and skills)\r\n\n\r\n\n🕒 Schedule:\r\n\n\r\n\n Monday to Friday: 6:00 AM – 3:00 PM or 8:00 AM – 4:00 PM\r\n\n\r\n\n Saturday (Optional): 6:00 AM – 12:00 PM\r\n\n\r\n\n Full-Time Position\r\n\n\r\n\n✅ Requirements:\r\n\n\r\n\n Spanish required (Bilingual Spanish/English preferred)\r\n\n\r\n\n Video interview optional via WhatsApp\r\n\n\r\n\n This is NOT a sales position\r\n\n\r\n\n🛠️ Skills:\r\n\n\r\n\n Inventory control & organization\r\n\n\r\n\n Shipping, packing, and repacking experience\r\n\n\r\n\n Strong multitasking and time-management\r\n\n\r\n\n Proficient in Microsoft Word, Excel, and Office\r\n\n\r\n\n Attention to detail and follow-through\r\n\n\r\n\n Positive attitude in a fast-paced 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The ideal candidate will have prior experience managing Class C properties, possess basic maintenance and repair skills, and enjoy building positive relationships with residents.\r\n\n\r\n\nResponsibilities:\r\n\n•\tOversee daily operations, leasing, rent collection, and tenant relations.\r\n\n•\tPerform light maintenance and coordinate vendor work as needed.\r\n\n•\tConduct property inspections and ensure all units and common areas are well maintained.\r\n\n•\tHandle resident inquiries and maintain a professional, approachable demeanor.\r\n\n•\tEnforce lease terms and community rules in a fair and consistent manner.\r\n\n•\tPrepare and submit regular reports to ownership/management.\r\n\n\r\n\nQualifications:\r\n\n•\tMinimum 2 years of experience managing multifamily or similar residential properties.\r\n\n•\tExperience with Class C properties strongly preferred.\r\n\n•\tBasic maintenance skills (plumbing, electrical, painting, etc.) required.\r\n\n•\tStrong communication and organizational abilities.\r\n\n•\tFluency in Haitian Creole is a major plus.\r\n\n•\tMust be reliable, self-motivated, and people-oriented.\r\n\n\r\n\nCompensation:\r\n\nCompetitive pay based on experience, with potential for performance-based bonuses and housing considerations for qualified candidates.\r\n\n\r\n\nIf you take pride in keeping a community running smoothly and enjoy working directly with residents, we’d love to hear from you!\r\n\n\r\n\nTo apply: Please send your resume and a brief summary of your experience to Employment@madisonreg.com\r\n","price":"Negotiable Salary","unit":"per year","currency":null,"company":"Craigslist","language":"en","online":1,"infoType":1,"biz":"jobs","postDate":"1766056855000","seoName":"on-site-property-manager-32-unit-apartment-building-north-miami","supplement":null,"author":null,"originalPrice":null,"soldCnt":null,"topSeller":null,"source":1,"cardType":null,"action":"https://us.ok.com/en/city-miami3/cate-administrative-assistants/on-site-property-manager-32-unit-apartment-building-north-miami-6470764499277112/","localIds":"10","cateId":null,"tid":null,"logParams":{"tid":"2dceecc9-e6f8-407f-837d-cbc5c27f50fa","sid":"4a1bca25-f735-44c6-96db-5c8008e997d6"},"attrParams":{"summary":null,"highLight":["Manage 32-unit apartment building","Oversee daily operations and tenant relations","Basic maintenance and repair skills required"],"employment":[{"icon":"https://sgj1.ok.com/yongjia/bkimg/8hvituaa__w72_h72.webp","name":"Job Type","value":"Full-time","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/is8j0f44__w72_h72.webp","name":"Workplace type","value":"Onsite","unit":null},{"icon":"https://sgj1.ok.com/yongjia/bkimg/ji66qqr0__w72_h72.webp","name":null,"value":"Florida","unit":null}]},"addDate":1765528476505,"categoryName":"Administrative Assistants","postCode":null,"secondCateCode":"administration-office-support","kycTag":null,"pictureUrls":null,"isFavorite":false},{"category":"4000,4027,4028","location":"Commercial Boulevard & Northeast 28th Av, Fort Lauderdale, FL 33308, USA","infoId":"6470756356211412","pictureUrl":"https://uspic1.ok.com/logo/Craigslist.png","videos":null,"title":"Admin Assistant","content":"Category: Admin / Office\r\n\nLocation: Broward County (Ft. Lauderdale area) — in-office only\r\n\nHours: Full-time or part-time available.\r\n\n\r\n\nWe’re a busy law firm looking for a reliable, detail-oriented Pre-Suit Case Coordinator to run our demand-letter and follow-up system. AI + templates handle first-draft demand letters and routine case communications. Your job is to finalize, send, track, and follow up so nothing falls through the cracks. 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