Houston Administration & Office Support Job Listings

Workable

Front Desk Coordinator

If you are looking for an opportunity to make a difference in the healthcare system, be part of a team, and grow with us, Sandstone Health invites you to apply for this position. As one of the largest and most sophisticated patient-centered offices in our area, we pride ourselves in the quality of our doctors and staff, state-of-the-art equipment and technology, and expert care and support services we provide. We are seeking a Front Desk Coordinator to join our team and be a part of something special, something bigger than your individual efforts. As a Front Desk Coordinator, you will be responsible for managing the general office flow, scheduling appointments, and guiding patients to receive the best care possible. This is a full-time (hourly) non-exempt position with competitive pay based in Spring, TX. As a Front Desk Coordinator, you will: Consult and collaborate with other healthcare providers and specialists to arrange patient appointments and treatment plans Check in on patients regularly and evaluate and document their progress Treat patients with empathy and respect while conducting oneself in a professional manner Greeting patients and visitors with a warm and welcoming smile Answering and placing calls to patients, insurance providers, and external healthcare providers Scheduling appointments and managing patient medical records Conducting monetary transactions and managing patient billing inquiries Coordinating external procedure scheduling with other healthcare providers Providing administrative support to the team and managing general office flow Requirements High school diploma or equivalent (GED) Minimum 2 years of experience in a medical office Front Desk preferred Superb verbal and written communication skills to share updates with patients and other medical staff Computer skills and proficiency in Microsoft Office Strong analytical thinking and the ability to handle multiple tasks concurrently Excellent customer service skills to provide ongoing support for patients and their families Strong organizational and multitasking abilities Ability to handle multiple phone lines, email inquiries, and scheduling requests simultaneously Knowledge of medical terminology, procedures, and billing/insurance protocols preferred Non-smoking and health-conscious individuals preferred What we value: Compassionate Care ❤️ We provide personalized care with compassion and empathy to all our patients. We treat our patients with the same respect and care that we would want for ourselves or our loved ones. Holistic Approach 🌿 We believe in a holistic approach to healthcare, which means treating the whole person, not just their symptoms. Our goal is to identify the root cause of a patient's health issues and create a customized treatment plan that addresses all aspects of their health. Patient Education 📚 We empower our patients with knowledge and education about their health so that they can make informed decisions about their care. We believe that education is the key to achieving optimal health and wellness. State-of-the-Art Technology 💻 We use state-of-the-art technology and equipment to provide the most advanced and effective treatments to our patients. We are committed to staying up-to-date with the latest advances in healthcare technology. Community Involvement 🤝 We are committed to giving back to our community by supporting local organizations and events. We believe in the power of community and are dedicated to making a positive impact on the lives of those around us. Benefits Base Salary: $15 - $17/hour Free Chiropractic Care Discounted prices on supplements and products available in our office. Health Care Plan (Medical, Dental & Vision) Paid Time Off (Vacation, Sick & Government Holidays) Training & Development Wellness Resources Sandstone Health believes that everyone deserves access to high-quality healthcare, and we are dedicated to providing compassionate care to all our patients. Sandstone Health intends to offer competitive compensation packages that reflect the value and expertise of our employees. Our compensation packages will be determined by job-related, non-discriminatory factors such as experience, skills, and qualifications. In addition to base pay, we offer a comprehensive benefits package that includes health care, paid time off, and other valuable benefits to support the health and well-being of our employees.

Spring, TX 77373, USA

$15-17

Workable

Building Manager

Headworks International, Inc., a global leader in wastewater treatment solutions, is seeking an experienced Building Manager to oversee the daily operations, maintenance, and functionality of our Houston headquarters and factory locations. This role ensures that the facility operates safely, efficiently, and smoothly by managing preventive maintenance, coordinating repairs, and supervising contractors as needed. The ideal candidate will have solid working knowledge of plumbing, HVAC systems, electrical work, and general maintenance to ensure optimal building performance. This is a hands-on position that requires strong organizational skills and the ability to work independently while supporting the needs of multiple departments. Essential Functions Oversee the daily operations and upkeep of the Headworks Houston facility Conduct routine inspections to identify maintenance and safety issues proactively Manage and perform minor repairs related to HVAC, plumbing, lighting, general building systems Coordinate with external contractors for specialized repairs and large-scale maintenance projects Ensure all equipment and building systems are operating at peak efficiency Develop and manage preventative maintenance schedules for critical systems Monitor and maintain inventory of tools, supplies, and maintenance equipment Collaborate with management to prioritize maintenance projects and ensure minimal disruption to operations Maintain accurate records of inspections, repairs, and vendor service agreements Assist with setup and coordination of internal events, facility expansions, or space reconfigurations Requirements Requirements Proven experience in facilities management, building operations, or a similar role Working knowledge of plumbing, HVAC, electrical systems, and general repair techniques Ability to troubleshoot and resolve facility-related issues quickly and efficiently Familiarity with industrial equipment, manufacturing/fabrication shop equipment Strong organizational skills and attention to detail Proficient in basic computer applications for work orders, vendor tracking, and reporting Excellent communication skills and the ability to collaborate across departments Ability to lift up to 50 lbs and work on ladders, lifts, and in varying physical environments Must be able to work on-site at our Houston, TX headquarters Education & Experience High school diploma or equivalent required; technical certifications in HVAC, plumbing, or electrical work preferred 3+ years of experience in building or facilities management, preferably in an industrial/manufacturing environment Benefits Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award‑winning, innovative technologies to clean the world’s most precious resource – water. We offer: A 4½‑day workweek Competitive salary structures Opportunities for career development and advancement Exposure to diverse domestic and international business experiences One of Houston’s Top Ten Places to Work, as awarded by the Houston Business Journal

Houston, TX, USA

Freelance In-Person Event Specialist - Houston, TX63848564588801122

Workable

Freelance In-Person Event Specialist - Houston, TX

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Houston, TX to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem-solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Houston, TX Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time This is an on location, in person , per event contract role In Houston, TX. This role is open only to those candidates already based in Houston, TX. No relocation packages are offered at this time. Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Houston, TX, USA

Administrative Assistant - Headworks International, Inc.63846769089283123

Workable

Administrative Assistant - Headworks International, Inc.

Position Summary Are you interested in joining a team dedicated to solving the world’s critical water shortages? Are you highly organized, detail‑oriented, and ready to support a busy, dynamic office environment? Consider applying with Headworks International, Inc., a global leader in wastewater treatment technologies. This position will provide essential administrative support to top‑level management and the Sales department, ensuring smooth day‑to‑day operations. The role includes coordinating executive schedules, assisting with document discovery, maintaining CRM data, and performing a variety of office administrative functions. Essential Functions Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements Assist the Sales department with document searches and CRM database maintenance Gather, organize, and distribute materials, technical documents, and company literature as needed Track and follow up on departmental action items Support office operations by managing incoming calls, visitors, mail, and office supply inventory Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders Assist with formatting, proofreading, and compiling reports or presentations Liaise with internal departments and external representatives to facilitate communication and workflow Maintain accurate and up‑to‑date records in both digital and physical filing systems Requirements Ability to work in a fast‑paced, high‑energy environment with minimal supervision Strong organizational skills with the ability to manage multiple priorities and deadlines Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with CRM systems (particularly PipelinerSales) is a plus Excellent written and verbal communication skills Strong attention to detail and accuracy in work Professional demeanor in person, over the phone, and in written communications Experience with scheduling executives or senior management is preferred Up to 5% travel may be required for special events or off‑site meetings Education & Experience Associate degree or equivalent work experience required; Bachelor’s degree preferred 2+ years of administrative or office support experience, preferably in a corporate or technical environment Benefits Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award‑winning, innovative technologies to clean the world’s most precious resource – water. We offer: A 4½‑day workweek Competitive salary structures Opportunities for career development and advancement Exposure to diverse domestic and international business experiences One of Houston’s Top Ten Places to Work, as awarded by the Houston Business Journal

Houston, TX, USA

SaaS Customer Helpdesk Billing Specialist63844779755265124

Workable

SaaS Customer Helpdesk Billing Specialist

Company Overview At OptiSigns, a Houston-based tech company, we're on a bold mission to become the #1 digital signage platform globally. We're a fast-growing, customer-obsessed team that values innovation, collaboration, and exceptional service. As we continue our rapid expansion, we’re looking for an energetic, tech-savvy self-starter to join our Customer Success team focusing on Billing, A/P, and A/R support. If you’re a problem-solver who thrives in fast-paced environments and wants to grow within a tech-forward company, this is your opportunity. The Role As a Customer Success – Billing (A/P & A/R) team member, you’ll be at the intersection of customer care, billing operations, and technical support. This is a hybrid role that combines financial accuracy with exceptional service, ensuring our customers are supported from invoice to resolution. Your tech background will help you quickly adapt to tools, automate tasks, and improve internal processes. You will work primarily with B2B customers, so professionalism, responsiveness, and clarity in communication are critical. You will frequently engage in phone and video calls—resolving billing issues, walking clients through payment processes, and coordinating with vendors or internal teams. Your ability to balance financial tasks with customer interactions will be key to your success. Key Responsibilities Customer Billing Support: Respond to billing-related inquiries from customers with professionalism and accuracy. Accounts Receivable (A/R): Generate and send invoices, monitor payments, and follow up on outstanding balances. Accounts Payable (A/P): Assist in processing vendor payments, ensuring accuracy and timely delivery. Reconciliation: Perform regular reconciliation of transactions, helping maintain clean and accurate records. Technical Assistance: Use internal tools and platforms (e.g., CRMs, invoicing systems) to support both customers and team operations; suggest or implement automations when possible. Customer Success Collaboration: Work closely with Customer Success Managers to ensure clients’ financial needs are met and issues are resolved quickly. Documentation & Process Improvement: Maintain organized records and help improve billing and finance-related processes as we scale. Cross-Functional Support: Occasionally assist with general administrative, finance, or tech tasks to support the broader team. Requirements Requirements Accounting/Finance Background: Experience with A/R, A/P, invoicing, or similar financial tasks preferred. Tech-Savvy: Comfortable using modern tools like CRMs, accounting platforms or able to learn quickly. Customer Focused: Passion for delivering an outstanding customer experience with clarity and empathy. Highly Organized: Able to manage multiple billing and finance tasks simultaneously without losing detail. Strong Communication: Clear written and verbal skills to explain complex billing topics in a friendly, accessible way. Self-Starter: Takes initiative, learns quickly, and seeks ways to solve problems independently. Resourceful: Creative in solving problems, overcoming obstacles, and finding better ways to get the job done. Strong Communication: Clear written and verbal skills, with energetic and friendly phone presence; comfortable handling frequent calls and video meetings. Analytical Mindset: Ability to spot discrepancies, reconcile accounts, and streamline processes. Goal and KPI Driven: Motivated by clear targets and performance metrics; focused on achieving measurable results. Team Player: Collaborative attitude with a willingness to help out where needed. Benefits Why Join OptiSigns? Career Growth: This role offers a direct path into more senior Customer Success, Operations, or Finance roles as we scale. Dynamic Tech Environment: Work at the forefront of digital signage technology with a team that values innovation and continuous learning. Ownership & Impact: Be part of a fast-paced startup where your work makes a visible impact on our growth and customer experience. Great Team: Join passionate, driven professionals who care about doing great work and helping each other succeed. Benefits Health, Dental, and Vision Insurance Flexible Schedule & Work Environment Paid Time Off (PTO) Opportunities for Professional Development and Networking Fast-Paced, Fun Culture in a Growing Tech Company

Houston, TX, USA

Customer Analyst/Representative - Freight Forwarding63844242635521125

Workable

Customer Analyst/Representative - Freight Forwarding

Job Title: Customer Analyst/Representative – Freight Forwarding Location: Houston/TX Job Type: Full-Time Salary: $40k to $50k Excellent Benefits Opportunities for professional development and career advancement. This client is a leading provider of freight forwarding and logistics solutions, dedicated to delivering exceptional service to our clients globally. We pride ourselves on our innovative approach and commitment to excellence in customer service. We are currently seeking a motivated and detail-oriented Customer Analyst/Representative/Graduate to join the team and make this position their own, which in turn will give you career progression as they grow into the role. Job Summary: The Customer Analyst/Representative will play a pivotal role in enhancing our customer service experience by analyzing customer data, handling inquiries, and supporting the logistics operations within the freight forwarding industry. The ideal candidate will have at least one year of relevant experience, showcasing their ability to work collaboratively in a fast-paced environment while providing outstanding service to our clients and Key Responsibilities: Customer Support: Serve as the primary point of contact for clients, addressing inquiries related to shipments, quotes, and service issues with professionalism and a customer-centric approach. Data Analysis: Analyze customer feedback and shipment data to identify trends, inconsistencies, and areas for improvement in service delivery. Reporting: Generate and maintain reports on customer satisfaction, service performance, and operational metrics to provide insights to management and support continuous improvement initiatives. Documentation: Assist in preparing and managing shipping documentation, ensuring compliance with industry regulations and company policies. Qualifications: Minimum of one year of experience in a customer-facing role within the freight forwarding or logistics industry. Strong understanding of freight forwarding processes, terminology, and documentation requirements. Excellent communication and interpersonal skills, with the ability to build rapport with customers and colleagues. Proficient in data analysis tools and Microsoft Office Suite (Excel, Word, PowerPoint). Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team in a fast-paced environment. Customer service orientation with a passion for exceeding customer expectations. Preferred Qualifications: Familiarity with customer relationship management (CRM) systems. Experience with logistics software and tools. Knowledge of international trade regulations and customs procedures.

Houston, TX, USA

$40,000-50,000/year

Customer Service Representative63843480721793126

Workable

Customer Service Representative

Customer Service Representative Contractor In Charge is looking for an organized, efficient Customer Service Representative with an eye for detail and a high level of accuracy. The Customer Service Representative should be professional and courteous, a skilled multi-tasker with excellent time management, computer, and communication skills. Who We Are Our mission is to help small business owners in the home service trades to understand and know their financials and bookkeeping is being managed and maintained with the highest standards. Our staff has a high degree of experience in the electrical, plumbing, HVAC, and other home service industries--and offer their knowledge to help increase our client's understanding of their business performance. In the industry, we are known for our professionalism and knowledge of scheduling software and accounting integrations. Our clients are good at what they do, knowing their trades inside and out--and we let them focus on that by doing the rest for them! Location: Must live in Alabama, Arizona, Florida, Georgia. Michigan, Nevada, North Carolina, South Carolina, Tennessee, Texas, Virginia Responsibilities: Answer all incoming calls, as the initial point of contact Using a company-prepared script, answer our customers’ questions and guide them to the best service-solution for their home Provide a sense of calm and exhibit empathy for customers, so they feel comfortable Conduct service-related, follow-up calls to check in on past customers and assess their current needs Help the field team by taking detailed notes from customer calls and entering them into our system Contribute to our company’s culture by being upbeat and hard-working Requirements High School Diploma/GED is required Self-starter, reliable, flexibility with hours High level of accuracy and efficiency Exceptional verbal and written communication skills Courteous, professional manner, strong customer service skills Computer literacy and strong typing skills (30+ WPM),experience with Microsoft Office Excellent multitasking and follow-up skills, with high attention to detail Excellent interpersonal communication skills on a professional and technical level Able to work both independently and as part of a team Any experience with ServiceTitan, FieldEdge, Housecall Pro, or other scheduling software would be a plus! HVAC, plumbing, or electrical home service customer service or dispatch experience would also be helpful but is not required. Work Schedule: This entry-level work-from-home job works a flexible schedule depending on business needs. Benefits Competitive salary - starting at $17/hour Medical Benefits -available after 90 days! Retirement Savings Plan Vacation Pay Paid training Incentive programs Advancement Opportunities We are an equal opportunity employer

Houston, TX, USA

$17/hour

Workable

Executive Assistant

REPORTS TO: CEO and SVP SUMMARY: This position is responsible for a variety of administrative and clerical duties, performing and coordinating office administrative duties, and storing, retrieving, and integrating information for the support to the CEO and SVP. ESSENTIAL FUNCTIONS: Manage incoming correspondence, including telephone call screening, occasional email management Clerical support to CEO and SVP (Organize and maintain paper and electronic files). Dictaphone transcription for SVP. Travel arrangements for the CEO and SVP (both Domestic and international flights and hotels, transportation) incl. itinerary/meeting coordination and planning. Heavy contact management in CRM database (PipelinerCRM). Planning and scheduling internal meetings, external conference calls, and web based presentations. Follow up on conferences and trade show leads created by SVP (mailings, databank updates, etc.). Run various weekly reports for CEO and SVP. Follow up on required report updates through various staff members. Special internal and external event planning and coordination. Handle personal/private tasks for CEO and SVP Backup support for receptionist on telephone overflow. Support Marketing/Communications. Arrange regional trade show participation (posters, handouts, hotel booking, booth reservation, display stands, etc.). Highest level of proficiency in business correspondence. Handle day to day affairs of the Austrian Consulate (manage visa applications, inquiries, organize support for Austrians in an emergency situation). Requirements QUALIFICATIONS: German or Spanish speaking a plus but not required. Minimum two years of experience supporting Executive management. Bachelor degree required. Preference in Business or similar degree. Must have the ability to organize and communicate effectively with executive management and employees. Must have exceptional experience in proofreading, grammar and typing skills. Must be adept with using Dictaphone and transcribing. High level computer knowledge of various software applications to perform functions as required, including latest versions of Excel, PowerPoint, Word, Adobe Acrobat Must have knowledge of and experience with CRM tools. JOB REQUIREMENTS: On a regular and continuous basis, this position will exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. It is important for this position to use discretion, good judgment, organizational or management ability, initiative, and be able to work independently. Personal tasks will be assigned on a routine basis as part of the regular job duties. Benefits What do our jobs offer? Our job openings provide opportunities to be part of a team that provides award-winning, innovative technologies which clean the world's most precious resource – water! Headworks offers exposure to Best-in-Class technologies, on-going career development and advancement potential, and competitive compensation. The Company is frequently acknowledged by the Houston Business Journal as one of the top businesses in Houston to work for. If you are interested in being part of a team whose mission it is to improve and increase water resources around the world, come join us. We are one of the most diverse business environments in the United States as acknowledged by DiversityBusiness.Com and an equal opportunity employer. Headworks also offers a 4.5-day workweek and semi-flexible schedule, with our office closing around noon on Fridays!

Houston, TX, USA

Automotive Collision Estimator63393541460739128

Workable

Automotive Collision Estimator

Position: Auto Repair Estimator Company: Kenneth's Car Care Location: Kingwood, Texas Kenneth's Car Care is seeking a skilled and detail-oriented Auto Repair Estimator to join our team. In this role, you will be the crucial link between the customer, the insurance company, and our repair team. You will assess vehicle damage, provide accurate estimates, and ensure a seamless repair process for our clients. Key Responsibilities: Evaluate and assess damage to vehicles, both visually and mechanically, to determine repair needs. Prepare accurate and comprehensive repair estimates using industry-standard estimating systems. Communicate directly with customers and insurance companies to explain repair processes, costs, and timelines. Coordinate with technicians to verify repair procedures and ensure quality control. Maintain detailed documentation for all estimates, approvals, and customer interactions. Provide excellent customer service and support throughout the entire repair process. Stay updated on industry trends, repair techniques, and relevant regulations. Requirements Qualifications: High school diploma or equivalent; automotive or related vocational training is preferred. Proven experience as an auto repair estimator or in a similar role is an asset. Knowledge of auto body repair techniques and processes. Familiarity with estimating software (such as CCC One, Mitchell, or similar systems). Excellent communication and interpersonal skills, capable of interacting positively with customers and team members. Strong organizational skills with the ability to manage multiple tasks effectively. Valid driver’s license and a clean driving record. I-CAR certification or related qualifications are advantageous. About Kenneth's: Kenneth's Car Care, founded in 1976, has proudly served as the largest independently owned body and mechanic shop in the city of Kingwood. Our commitment to quality repairs and outstanding customer service has made us a trusted name in the community. If you have the skills and drive to excel as a Collision Estimator, we want to hear from you! Apply today and become a vital part of the Kenneth's Car Care team. Benefits Competitive pay and benefits. Friendly, team-oriented work environment. Opportunity to play a key role in our continued success. Schedule: Monday to Friday 7:30 am - 6 pm

Kingwood, Houston, TX, USA

Administrative Assistant - Part Time63499815611393129

Workable

Administrative Assistant - Part Time

HousePro is seeking a detail-oriented and proactive Administrative Assistant to support our dispatch and management team. In this role you will provide various type of administrative support to ensure the efficient operation of the office. Your responsibilities will vary from data entry, assisting with parts ordering, billing, helping dispatch at high volume call times, various other office tasks, and working on projects as needed. The ideal candidate will have a strong attention to detail, feel comfortable working with a computer (no coding or advanced computed knowledge required), feel comfortable on the phone, and have the ability to multitask in a casual but fast-paced environment. HousePro is a widely-respected HVAC company with over 20 years of experience serving the greater Houston area, and we are looking for a dedicated individual to join our administrative team. This position is part time but may evolve into full time as the company grows. Requirements Experience as an Administrative Assistant or in a similar role Excellent written and verbal communication skills Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) Ability to maintain confidentiality and handle sensitive information Good problem-solving skills and attention to detail High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus Benefits $15 - $20 Hourly based on experience Causal work environment Opportunity for advancement over time

Houston, TX, USA

$15-20/hour

Remote Executive Assistant-Zirtual634997951788831210

Workable

Remote Executive Assistant-Zirtual

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA<>client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more. This role requires the ability to be on the phone and make outbound calls daily. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients and being familiar with each client’s needs and preferences. The VA must be willing to make outbound calls. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. Essential Duties and Responsibilities: The VA will assist the client with: Outbound Calling- Calling warm leads Data collection Scheduling Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events, travel, projects, etc. Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry. Email inbox management- This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas, take meeting minutes, and provide follow-up as required. The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates, and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Clear, precise, proactive, and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail, along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer savvy Qualifications: Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Reliable Internet connection, computer, and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans, with monthly pay averaging $1500-$3800 per month, depending on the client mix Outbound calling client plans are paid at a higher minute-based rate

Houston, TX, USA

$1,500-3,800/month

Front Desk Associate - Part-Time633934881047071211

Workable

Front Desk Associate - Part-Time

Sago, formerly Schlesinger Group, is the global research and data partner that connects human answers to business questions. Combining our legacy of impact, global reach, and innovative spirit, we enable our clients to solve business problems through extensive audience access and an adaptive range of qualitative and quantitative solutions. We help our clients understand what their customers want and demand — empowering them to make decisions with confidence. As a partner to our clients, their clients, and the industry, Sago seamlessly connects businesses to key insights. Join our team at SAGO, where happiness thrives in the top 35%, our work culture ranks in the top 10%, and diversity shines in the top 15% compared to peers of our size. Discover more about us at https://www.comparably.com/companies/sago. POSITION SUMMARY: We are seeking a Hospitality Host/Hostess to join our team in creating a vibrant, dynamic, and inclusive environment. The role emphasizes maintaining a workplace that is Fast, Fun, Friendly, and Professional, with a focus on excellent verbal and written communication skills. This is a part-time role with hours varying depending on study and site needs; some weekend work may be required. The position involves in-person work and prioritizes providing exceptional hospitality experiences to clients and participants. This is a part-time, non-exempt position making $15 per hour. Requirements KEY JOB RESPONSIBILITIES: Attend to clients on-site and provide a high-quality hospitality experience. Greet participants and clients, fostering a friendly yet professional rapport. Review project materials for accuracy and completeness. Engage in audio and video recording activities. Ensuring the assigned room is kept clean and all food service needs are attended to. Provide and assist in tracking compensation to study participants. Perform other administrative, reception, and hospitality duties as required. CORE COMPETENCIES: Exceptional verbal and written communication skills. Strong interpersonal skills to create a warm and accommodating atmosphere. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office and computer literacy. Strong team collaboration skills and the ability to work independently. QUALIFICATIONS Education: High School Diploma or equivalent Experience: Previous experience in Hospitality, Hosting, Hotel or Wait Staff, Market Research, or related fields is preferred. Administrative or host experience is highly valued. Computer Skills: Proficiency in Microsoft Office and computer literacy.

Houston, TX, USA

$15