Arizona Administration & Office Support Job Listings

Administrative Assistant-Corporate Relocation63852318608771120

Workable

Administrative Assistant-Corporate Relocation

SUMMARY Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. . Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail. Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams. Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees. Tracking and documenting real estate transactions as needed Conducting audits of data and general reporting and distribution responsibilities for Operational functions Assisting Mobility Advisors, being a backup when needed, participating in team meetings, training and assistance in all areas to help Bristol succeed. Various office administration functions throughout the day, clerical and administrative duties along with training and learning relocation industry related business aspects. Backup to Service Delivery Support Specialist All other duties, as assigned Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Benefits We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. Compensation & Benefits Unlimited paid time off Medical, Dental and Vision Benefits FSA & HSA accounts 401k with 50% match Life and personal accident insurance Adoption assistance Tuition reimbursement Employee assistance program Marketplace for personal shopping discounts Connection and belonging at Bristol At Bristol Global Mobility, we are committed to leading a diverse and inclusive workplace where all our people are empowered to succeed. As a committed signatory of the UN Women’s Empowerment Principles (WEPs), CEO Action! and member of Includability, we are passionate about equal opportunities and actively encourage applicants from all backgrounds. If you have a disability or condition which may affect your ability to take part in our application process, please let us know and we will make reasonable adjustments for you.

Phoenix, AZ, USA

Legal Virtual Assistant63392080737667121

Workable

Legal Virtual Assistant

We are a US-based company seeking trained professionals based in the Philippines. Pineapple Business Virtual Assistants™️ work directly with our clients to virtually help with their business office needs. Our Legal Virtual Assistants (LVA) work with small businesses based in the USA. We help our clients improve workflow, save time, and remove the burden of administrative, and back-office tasks. Our goal is to help you succeed in this up-and-coming field of Legal Virtual Assisting. Join the Pineapple family and apply today! LVA Responsibilities: Qualifying potential clients Client intake and onboarding CRM Management (MyCase, Clio, Clio grow) Phone reception (Common VoIP: Nextiva, Bria, Dialpad) Calendar management--appointment setting Email management (preparing and following up on correspondence) Taking meeting minutes Drafting depositions, pleadings, and other legal documents (preferably with templates) Preparing initial review of records (including police reports, incident reports, and medical records, among others) Requirements You will be successful in this role if you have the following qualifications: Graduate of a 4-year course. Essential to advanced knowledge about the legal profession. Excellent English comprehension and writing ability. Ability to manage and organize company files and data. Research skills using different platforms. Must have significant experience in using current technologies like Google, Suite, Zoom, MS Office, and more. You can connect with a variety of people and build rapport. You have good attention to detail, especially in written reports. You are comfortable with virtual technologies and can quickly learn. Have reliable, high-speed internet connection of at least 10mbps. Have reliable computer hardware and software (will be verified by our tech team) Have a webcam and headset. Able to work in US time zones. Must be a Philippine citizen only. Must reside in the Philippines. System Requirements: WindowsOS Minimum: Operating System: Windows 11 24H2 Home/Pro (64-bit) – Genuine License Required CPU: Intel Core i5, 8th Gen or newer / AMD Ryzen 3 Series or newer (Must be on Microsoft’s approved CPU list) Memory: 8 GB RAM\ Internet: At least 10 Mbps DSL/Fiber (LTE allowed only as a backup) Recommended: Operating System: Windows 11 Pro (64-bit) – Genuine License Required CPU: Intel Core i5 or i7, 8th Gen or newer / AMD Ryzen 5 3000 Series or newer Memory: 16 GB RAM Storage: 128 GB SSD or higher Internet: At least 20 Mbps wired DSL/Fiber (LTE allowed only as a backup) macOS Minimum: Operating System: macOS 14 Sonoma (macOS 15 Sequoia support preferred) MacBook Air: 2020 or newer MacBook Pro: 2018 or newer iMac: 2019 or newer Mac Mini: 2018 or newer Mac Pro: 2019 or newer iMac Pro: 2017 Memory: 8 GB RAM Storage: 128 GB SSD Internet: At least 10 Mbps DSL/Fiber (LTE allowed as backup) Recommended: Operating System: macOS 15 Sequoia Model: Any Apple Silicon Mac (M1, M2, or M3 series) Memory: 16 GB RAM Storage: 256 GB SSD Internet: At least 20 Mbps wired DSL/Fiber (LTE allowed as backup) Peripherals for All Systems High quality headset with microphone (Recommended: Plantronics Audio 628 USB or equivalent) High Quality HD Webcam (720p or 1080p) (Recommended: A4Tech PK-910H or equivalent) Benefits Unbeatable Pay Rates Our pay rates are the highest in the industry along with other long-term benefits. Free Training & Certification We provide free training at no cost to you. Upon completion, you will receive a certificate and become a Certified Pineapple Legal Virtual Assistant™️ Work From Home Have the ability to work from the comfort of your own home. No more commuting; spend more time with your family and friends. Long-Term Work Relationship You will work with the same client consistently, leading to the development of a long-lasting work relationship. US-Based Clients Our Legal Virtual Assistants™️ work with clients from the legal industry based in the USA. Passionate Community Join the Pineapple family and become a part of a growing, passionate, and dedicated group of Legal Virtual Assistants™️

Arizona, USA

Document Control Specialist63393522303235122

Workable

Document Control Specialist

Description: Applied Business Communications (ABcom) is a national low voltage, BICSI certified, prestige commercial cabling contractor and we are recruiting our next Low Voltage Document Analyst. “We Connect” relationally and technically. We do it within the framework of our corporate values: Family, Accountability, Profitability, Integrity, and Quality. Contact us now for more information on joining a great team today! Position Overview: The Document Analyst is responsible for creating, reviewing, tracking, and managing all documentation related to our construction projects. This includes submittals, RFIs, as-builts, closeout packages, compliance records, and more. You’ll work closely with project managers, field teams, and clients to ensure all documentation meets contractual and regulatory requirements. Key Responsibilities: Prepare, organize, and track project submittals, RFIs, and transmittals Maintain accurate and up-to-date document logs and control systems Assist with compiling closeout documentation, including O&Ms and as-builts Ensure all documents meet client, code, and internal quality standards Coordinate with vendors, engineers, and internal departments for technical data Support compliance and audit readiness with well-organized records Requirements Qualifications: 2+ years of experience in a construction or engineering environment (low-voltage preferred) Strong attention to detail and organizational skills Familiarity with construction documentation processes (submittals, RFIs, as-builts, etc.) Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore or Bluebeam is a plus Excellent written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a fast-paced environment Benefits Benefits: Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Training

Phoenix, AZ, USA

Remote Administrative Assistant63392020316803123

Workable

Remote Administrative Assistant

Job Description: We are seeking a highly organized and proactive Remote Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the efficient operation of our remote workforce. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: • Manage and maintain executives’ schedules, appointments, and travel arrangements. • Handle incoming calls, emails, and other communications professionally. • Prepare and edit correspondence, reports, and presentations. • Organize and maintain digital files and databases. • Coordinate meetings, including scheduling, sending reminders, and organizing necessary materials. • Assist with the preparation of various documents, including contracts and proposals. • Provide support for special projects and initiatives as needed. • Perform data entry and maintain accurate records. • Assist with onboarding new employees and managing HR-related tasks. • Conduct research and compile data as required. Qualifications: • Proven experience as an administrative assistant or in a similar role. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. • Excellent verbal and written communication skills. • Highly organized with strong attention to detail. • Ability to work independently and handle multiple tasks simultaneously. • Tech-savvy with the ability to quickly learn new software and tools. • A proactive approach to problem-solving and a strong work ethic. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus. Benefits: • Competitive salary and performance-based incentives. • Flexible work schedule with the ability to work from anywhere. • Opportunities for professional growth and development. • Collaborative and supportive team environment. • Access to a wide range of remote job opportunities and resources. How to Apply: If you are a motivated and detail-oriented individual looking to join a forward-thinking company that values flexibility and innovation, we would love to hear from you. Please submit your resume for the Remote Administrative Assistant position at NoGigiddy. #ZR

Phoenix, AZ, USA

Remote Executive Assistant63499811305731124

Workable

Remote Executive Assistant

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. Essential Duties and Responsibilities: The VA may assist the client with: Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events, travel, projects, etc. Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry. Email inbox management- This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas, take meeting minutes, and provide follow-up as required. The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates, and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end-of-day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Clear, precise, proactive, and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail, along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer-savvy Qualifications: Associate’s Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Preferred experience with AI tools Reliable Internet connection, computer, and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client Benefits Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months tenure, VA's revenue split can increase and is dependent on plan utilization and client retention.

Phoenix, AZ, USA

$1,500-3,800/month

Operations Assistant Tolleson AZ Bilingual Spanish63499929216771125

Workable

Operations Assistant Tolleson AZ Bilingual Spanish

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l Assist in receiving, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:00AM-2:00 PM We are hiring at different locations! Benefits Salary: $18.00 - $21.00 per hour Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship.

Phoenix, AZ, USA

$18-21

Operations Assistant- Tolleson AZ - Bilingual Required - Mandarin or Spanish63499926956289126

Workable

Operations Assistant- Tolleson AZ - Bilingual Required - Mandarin or Spanish

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l Assist in receiving, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:00AM-3:00 PM We are hiring at different locations! California: Fresno Florida: Doral, Orlando, Tampa Georgia: Savannah Illinois: Broadview Indiana: Hyattsville Nevada: Las Vegas, Reno Ohio: Columbus Rhode Island: Providence Benefits Salary: $18.00 - $21.00 per hour in training period with 1.5 Overtime Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship.

Tolleson, AZ, USA

$18-21

(Remote) - Virtual Assistant - 18.00 - 21.00/hour63393492088451127

Workable

(Remote) - Virtual Assistant - 18.00 - 21.00/hour

Job Description: Enjoy the flexibility of working part-time from home with a leading virtual assistant provider. You can have a meaningful career working from home part-time while being present and available for loved ones, too. We are looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us! Why You Should Apply: A remote position where you serve as your client's indispensable partner An opportunity to use your talents and skills to build your client's success A community of contractors to share ideas and best practices Regular support and guidance from your team Contractor Perks: Access to an exclusive pre-vetted client base with opportunities from various industries, including Consulting, Financial, Real Estate, Trades, Nonprofit, Church, & more 100% Remote You decide how many clients/monthly hours you want to take on Personalized Support- every engagement comes with a dedicated success consultant to help you along the way Essential Functions/Responsibilities: Maintain executive's appointments/calendar Email management and organization Prepare presentations and/or spreadsheets Social media management Create structure/workflow/processes Research technologies and make recommendations CRM administration: updates and data entry Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations Project assistance/coordination Event planning and coordination Provide assistance with personal tasks as needed Key Attributes: Detail-oriented, organized, and efficient Extremely self-motivated with strong time management Proactive, pragmatic, and resourceful problem solver Trustworthy and reliable Friendly and professional communicator Ability to manage multiple priorities and meet or beat deadlines with no errors Tech-savvy and quick to learn new concepts Ability to anticipate the needs of others coupled with a strong desire to serve Adaptable Key Qualifications: High school diploma or equivalent Available daily (Mon-Fri) during business hours, and able to dedicate at least 20 hours/week Experience in an administrative support role In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint) A fast and reliable internet connection Smartphone with email capabilities Designated professional, quiet space Additional Information: This is a 1099 contractor role The Virtual Assistant pay range is $18 - $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. We do not guarantee hours or clients All applicants may be subject to a background check prior to an offer of employment or contract being issued We participate in E-Verify

Phoenix, AZ, USA

$18-21