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Administrador Comercial/Oficina63851308810241120
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Administrador Comercial/Oficina
Buscamos un Administrador Comercial/Oficina altamente organizado y detallista que brinde apoyo administrativo, financiero y operativo integral a nuestros equipos de proyectos en el área metropolitana de Columbus. Este puesto es fundamental para garantizar una coordinación fluida entre las operaciones en campo, el liderazgo del proyecto, los subcontratistas y los clientes. El administrador gestionará la documentación diaria del proyecto, mantendrá registros de cumplimiento, apoyará el seguimiento financiero y facilitará operaciones eficientes en la oficina y del personal. El candidato ideal es un solucionador proactivo de problemas que se desempeñe bien en entornos dinámicos, tenga excelentes habilidades comunicativas y pueda equilibrar múltiples responsabilidades con precisión y profesionalismo. Esta persona desempeñará un papel clave para impulsar la eficiencia, mantener el cumplimiento de los requisitos de clientes y normativas, y apoyar tanto al liderazgo ejecutivo como a los equipos de proyectos en terreno. Requisitos 1. Administración de Proyectos y Campo     •    Asistentes / Coordinadores Administrativos de Proyecto     •    Gestionar el flujo diario de documentos (registros de RFI, presentaciones, actas de reuniones).     •    Apoyar actualizaciones de programación, informes de progreso y seguimiento del personal.     •     Actuar como enlace entre el liderazgo del proyecto y los subcontratistas.     •     Administradores de Oficinas en Campo     •     Gestionar oficinas en sitio: pedidos de suministros, logística, sistemas de credenciales, registro de visitantes.     •     Mantener informes diarios, hojas de tiempo y registros a nivel de campo. 2. Control de Documentos y Datos     •    Especialistas en Control de Documentos     •    Gestionar Procore, BIM 360 u otras plataformas de gestión de proyectos.     •    Control de versiones de planos, especificaciones y órdenes de cambio.     •    Garantizar el cumplimiento con los requisitos de documentación de los clientes (Meta, Google, Microsoft, etc.).     •    Analistas de Datos/Informes     •    Compilar métricas de productividad, informes de seguridad y documentación de calidad.     •    Generar paneles de control para revisiones por parte del liderazgo y clientes. 3. Apoyo Contractual y de Cumplimiento     •    Administradores de Contratos/Adquisiciones     •    Emitir órdenes de compra, gestionar acuerdos con subcontratistas y realizar el seguimiento de seguros/certificados de seguro.     •    Apoyar cronogramas de adquisición y coordinación con proveedores.     •    Coordinadores de Cumplimiento     •    Realizar el seguimiento de certificaciones de seguridad de subcontratistas, verificaciones de antecedentes, credenciales y registros de capacitación.     •    Apoyar la documentación de programas de seguros OCIP/CCIP. 4. Apoyo Financiero y de Costos     •    Contadores de Proyecto / Coordinadores de Facturación     •    Gestionar solicitudes de pago, renuncias de gravámenes, facturación y seguimiento de costos.     •    Conciliar presupuestos con resultados reales; preparar informes mensuales de costos.     •    Especialistas en Nómina/Registro de Tiempo     •    Recopilar, verificar y procesar horas semanales del personal técnico y administrativo.     •    Registrar dietas, asignaciones por viaje y reembolsos de gastos. 5. Personal y Logística     •    Coordinadores de Incorporación / Recursos Humanos     •    Gestionar la incorporación en sitio (credenciales, inducción, documentos de cumplimiento).     •    Realizar el seguimiento de certificaciones, registros de RR.HH. y requisitos específicos del sitio.     •    Coordinadores de Viajes y Logística (si no está a cargo de una oficina central)     •    Organizar vuelos, alojamiento y vehículos de alquiler para el personal que viaja.     •    Apoyar mudanzas para asignaciones a largo plazo. 6. Apoyo Ejecutivo y al Cliente     •    Asistentes Ejecutivos / Enlaces con Clientes     •    Programar reuniones y visitas a nivel ejecutivo.     •    Preparar presentaciones, informes y comunicaciones con clientes. Este puesto ofrece una oportunidad única para trabajar en la intersección de operaciones, finanzas, cumplimiento y relaciones con clientes, convirtiendo al administrador en un socio vital para el éxito del proyecto.
Columbus, OH, USA
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