General Admin Personnel

Description

Summary: Seeking a proactive, detail-oriented Personal Assistant to support a busy executive with day-to-day operations, communications, and project coordination. Highlights: 1. Support a busy executive remotely 2. Anticipate needs and manage diverse tasks 3. Thrive in a fast-paced environment We are seeking a proactive, detail-oriented Personal Assistant to support a busy executive with day-to-day operations, communications, and project coordination — all from the comfort of your home. You will be the right hand that keeps everything running smoothly, anticipating needs before they arise and handling a wide variety of administrative and personal tasks with professionalism and discretion. If you thrive in a fast-paced environment and love bringing order to chaos, this role is for you. Core responsibilities Manage and organize executive's email inbox, flagging priority items Schedule and coordinate meetings, calls, and appointments across time zones Prepare agendas, meeting notes, and follow-up action items Book travel, accommodations, and manage itineraries Handle personal tasks such as online orders, reservations, and research Draft correspondence, emails, and reports on behalf of the executive Maintain digital filing systems, documents, and records Conduct research and compile summaries on assigned topics Track deadlines, projects, and recurring tasks via project tools Liaise with vendors, contractors, and service providers Handle sensitive information with strict confidentiality Take on ad hoc projects and special requests as needed Key skills & traits we look for Strong time management Excellent written communication Keen attention to detail Proactive problem-solving Discretion & confidentiality Highly adaptable & flexible Preferred qualifications Experience supporting C-suite or senior executives Bookkeeping or light financial admin experience Social media management skills Bilingual (English + any second language) Notary Public certification Project management certification (PMP, CAPM) Requirements High school diploma or GED (associate's or bachelor's preferred) 1+ year of administrative, PA, or executive assistant experience Reliable high-speed internet connection Personal computer or laptop (Windows or Mac) Available during core business hours (9am–5pm in your time zone) Benefits & perks Medical, dental & vision insurance Semi-monthly pay via direct deposit 15 days PTO + 10 federal holidays $500 home office setup stipend Company laptop provided after 90 days Annual $1,000 professional development budget 401(k) with 3% employer match Flexible hours outside core window