Operations & Scheduling Coordinator (Long Beach)

Description

Summary: Seeking a highly organized, intelligent, and dependable coordinator to manage scheduling, communication, and operational flow in a fast-moving professional office. Highlights: 1. Opportunity for long-term growth 2. Fast-paced environment valuing initiative and problem-solving 3. Role for proactive, detail-oriented, and resourceful individuals 📍 Long Beach, CA 💲 $32–35/hour depending on experience and skill level 🕘 Full-time | In-person | Monday-Friday Typical hours are approximately 9:00 AM – 5:00 PM (some slight flexibility such as 9:30 AM – 5:30 PM) We are seeking a highly organized, intelligent, and dependable coordinator to help manage scheduling, communication, and operational flow for a fast-moving professional office. This is NOT a passive receptionist role. We are looking for someone who: * thinks critically * solves problems independently * communicates clearly and professionally * stays calm under pressure * can manage many moving pieces at once * notices details others miss * takes ownership instead of waiting to be told what to do The ideal candidate is proactive, detail-oriented, resourceful, and capable of handling a high-volume workflow without constant supervision. ### Responsibilities * Coordinate and schedule appointments * Manage calendars across multiple clinic locations * Communicate with clients, offices, and professionals by phone and email * Answer calls and return voicemails * Enter and update information accurately in internal systems * Anticipate scheduling conflicts and operational issues before they arise * Help keep day-to-day operations organized and efficient * Track ongoing tasks and follow-ups ### Backgrounds That Tend To Do Well In This Role Experience in fast-paced, high-responsibility environments is highly valued, including: * Restaurant or hospitality management * Operations coordination * Executive assistant roles * Laboratory or research environments * Dispatch/logistics coordination * Project coordination * High-volume client service environments ### Technology & Organization Comfort with modern organizational and productivity tools is highly valued, including: * Google Sheets * Monday.com * CRM/database systems * AI tools such as ChatGPT or Claude * Task management and workflow software We highly value people who naturally create systems, improve workflows, stay organized, and use technology efficiently to solve problems. ### Requirements * Reliable transportation * Excellent communication skills * Strong organizational ability * Comfortable multitasking throughout the day * Strong attention to detail * Able to work independently with minimal supervision College degree preferred but not required. ### Additional Information * This is a fully in-person role based in Long Beach. * This is a full-time position and is not a remote or hybrid role. * The workflow can be fast-paced at times, so strong organization and prioritization skills are important. * Training will be provided, but this role is best suited for someone who learns quickly and can operate independently once trained. * We value initiative and problem-solving highly. We are looking for someone who naturally takes ownership and helps improve systems and workflow efficiency. * This role involves significant communication, scheduling, coordination, and operational organization throughout the day. * Prior experience in medical offices is not required. * Experience with Google Sheets, scheduling systems, CRM software, AI tools, or workflow/project management software is a strong plus. * There is opportunity for long-term growth for the right candidate. * We strongly prefer people who naturally stay organized without needing constant reminders or supervision. * This role rewards people who anticipate problems before they occur. To apply: Please send: * Your resume * A short paragraph explaining why you believe you would excel in this role * A brief example of how you have used technology, AI, or organizational systems to improve efficiency at work Use the subject line: “Operations Coordinator Application – [Your Favorite Restaurant]” Applicants who do not follow the application instructions may not be considered.