Accounts Coordinator & Studio Host (Seattle)

Description

Summary: Join as an Accounts Coordinator & Studio Host, playing a key role in financial tracking, project support, and maintaining a polished, welcoming studio. Highlights: 1. Billing-first role with accounts receivable ownership 2. Maintain a warm, organized, and professional studio environment 3. Collaborative, multidisciplinary studio with architects and designers Board & Vellum is looking for an awesome person to join us as our Accounts Coordinator & Studio Host. We’re seeking someone who finds genuine satisfaction in keeping things running beautifully: the kind of person who is highly organized, sharp on the details, and moves easily across multiple systems and teams. You’ll play a key role in keeping our financial tracking accurate, supporting project teams, and making sure the studio feels polished and welcoming every day. This is a billing‑first role. As Accounts Coordinator, you’ll take ownership of the firm’s invoicing and accounts receivable process, which we anticipate will be about 60% of your time. As Studio Host, you’ll help maintain a warm, organized, and professional studio environment while supporting the daily operational needs of our team, which makes up the other 40%. The position is full‑time and in‑office in our home in Seattle’s iconic Smith Tower in Pioneer Square, where you’ll work alongside architects, interior designers, and landscape architects in a collaborative, multidisciplinary studio. Salary commensurate with experience, range: $65k‑$78k. What You’ll Do: Billing & Accounts Receivable - Prepare and draft invoices, coordinate approvals, and issue to clients. - Track and follow up on outstanding receivables. - Respond to client billing inquiries with clarity and professionalism. - Coordinate with accounting on payment tracking and reconciliation. - Track subconsultant invoices and payments. - Support administrative items such as business licenses and reporting. - Other duties as required. What You’ll Do: Studio Host & Office Operations - Maintain a welcoming, professional studio environment. - Support staff with meeting and conference room readiness. - Assist with planning, setup, and logistics for presentations and internal events. - Ensure client-facing and shared spaces are organized and well-maintained. - Actively improve studio operations by identifying opportunities and supporting the implementation of best practices. - Manage office supplies, kitchen, and shared resources. - Process mail, deliveries, and general office logistics. - Coordinate maintenance requests and vendor visits. - Coordinate receiving and delivery logistics for office-related purchases. - Assist with event planning and hospitality coordination. - Perform occasional light lifting and movement of boxes and supplies (up to 30 lbs) as needed. - Other duties as required. Who You Are - Highly organized with strong attention to detail. - Have a customer-service mindset with a commitment to exceptional client and team experiences. - Proactive and follows through on commitments. - Clear and professional communicator with both clients and internal teams. - Capable of interacting with clients and co-workers with tact and diplomacy. - Comfortable managing multiple priorities and deadlines. - Able to work independently while collaborating across teams. - Curious, resourceful, and proactive in solving problems. - Comfortable working in an environment with evolving systems and processes. - Interested in design and supporting a creative studio environment. Additional Qualifications - 2-5+ years of experience in billing, accounts receivable, or project accounting. - Experience in a design, architecture, or consulting environment preferred. - Strong organizational and record-keeping skills. - Strong communication and relationship-building skills. - Ability to follow through and close loops across multiple workflows. - Proficient in Microsoft Office (Excel required; Word, Outlook). To be considered for this position, please send a résumé and cover letter (we really read them), along with any relevant samples of your work using the email relay link at the top of this post. You can also apply via our website: https://www.boardandvellum.com/careers/operations-jobs/ Please, no phone calls regarding career opportunities.