Summary: Seeking an experienced Project Coordinator/Office Administrator with a strong background in residential construction, administrative roles, and excellent organizational skills. Highlights: 1. Multifaceted role blending project coordination and office administration 2. Opportunity to work with a highly reputable custom home builder 3. Collaborative environment with a focus on team development Position Overview: We are seeking an experienced Project Coordinator/Office administrator with a strong background in residential construction and administrative roles This multifaceted position requires proficiency in project coordination, office admin, excellent organizational skills, and the ability to collaborate across various functions Company Background:Ghirardelli Construction is a General contractor working only in Marin for nearly 30 years. We are highly reputable and are focused on solely delivering the best custom homes to our wonderful clients. We believe in a teaching and educational format, and are worker focused. We equip our team with the tools to succeed. Most of our team has been with us 10 + years and look forward to meeting with candidates. We genuinely love what we do, and are proud the homes we build. Experience: Min 2+ years in residential project coordination, alongside administrative responsibilities Software Proficiency: Prefer experience with Sage 100 Contractor or similar construction project management software – such as Blue Beam, Timberline or American Contractor Proficient in Google Drive, Excel, Adobe Acrobat, Dropbox, Zoom, GoTo Meeting, etc Technical Construction Management Skills: Familiarity with job costing and cost coding General knowledge of estimating and the sequence of construction activities Communication: Exceptional written and oral communication skills Problem Solving: Strong analytical and problem-solving abilities Team Player: Ability to work collaboratively in a team environment Adaptability: Capable of multi-tasking effectively and efficiently Customer Focus: Commitment to excellent customer service and client satisfaction Schedule: Flexible hiring- full (40) or Part-time, 24 – 32 hours per week with flexibility based on workload and company/project schedules, remote work is available for the correct candidate Transportation: Reliable vehicle, valid driver’s license, clean driving record, and automobile insurance required, all mileage is paid. Company vehicle may be provided Work Environment: All work performed at the main office during weekdays and company business hours (8:00 a.m. to 4:00 p.m.) Position occasionally visits jobsites or vendors Office Environment: Applicants should be comfortable working in a small office setting, often independently Locale: Must live a reasonable distance from the office San Rafael, CA (Required) Benefits Competitive compensation starting at $38/hour plus benefits Year-end discretionary bonus Medical, dental, and 401K with company match Paid holidays Additional benefits including company phone, continuing education reimbursements, growth structure Qualified candidates are invited to submit their resume along with desired work schedule requirements Pay: From $38.00 per hour to $42 per hour Shop- We have a full carpentry and metal shop with all high end tools available for personal projects 401(k) 401(k) matching Dental insurance Health insurance Paid time off schooling/Tuition reimbursement Responsibilities Office Admin: Responsible for managing and maintaining office and assisting owner with various duties Administrative Support for Project Managers, construction managers, and GC Support estimating, budgeting, and contract management using Excel, bluebeam and Sage 100 Contractor Place project orders, tracking deliveries and supporting field needs Manage and track finish materials selection process Assist Project managers in the development of Bid lists, Bid scopes and management of the Bid and RFP/Proposal process Subcontractor Management: Coordinate subcontractors, manage procurement, and oversee project documentation and compliance within software. Project Coordination and Administration: Support planning, estimating, organizing, scheduling, budgeting, and execution of projects Contract and Documentation Management: Prepare and oversee client contracts, subcontracts, change orders, and project documentation ensuring accuracy and compliance Procurement and Logistics: Manage material procurement, ensuring timely delivery and cost efficiency Permit Coordination: Coordinate inspections, permits, and regulatory compliance processes Information Management: Maintain comprehensive project records and ensure digital and physical documentation from job inception to archival Operational Support: Providing operational assistance to PMs and Superintendent with management of project punch list, closeout checklists and documents Professionalism: Maintain professional attire, appearance, demeanor, and communication Confidentiality: Uphold confidentiality in all aspects of work
Craigslist · HR
Craigslist · HR
