85 Administration & Office Support in California lowest at $20.0+

QuickBooks/Office Project Coordinator / Admin (National City)65161925879554120

Craigslist

QuickBooks/Office Project Coordinator / Admin (National City)

Summary: This role involves supporting office operations and coordinating restoration projects, ensuring smooth processes and excellent customer experiences. Highlights: 1. Opportunity to learn project coordination in a growing company 2. Work independently in a highly detailed administrative role 3. Focus on strong communication and problem-solving skills Immediate Opening: Well established, very busy, General Contractor with impeccable reputation seeking Part-Time and or Full-Time Restoration Office Project Coordinator / Admin Who we are: We are a local Fire and Water Restoration company with many years of experience and with an impeccable reputation, that continues to grow. We work daily with homeowners, contractors, and insurance professionals. We are looking for a office assistant that is willing to learn the skills of a project coordinator to make sure our office and projects run smoothly so that our customers attain a great experience. Position Overview: Part Time hours Available with flexible hours. 30 plus hours a week. Flexible hours. This is a highly detailed position that maintains daily QuickBooks accounting and coordinates the paperwork and administrative tasks for restoration projects. Must be able to work independently and be self-directed. Good strong communication abilities, bilingual in Spanish is a plus, Good communication skills and problem-solving skills are a must! Experience in QuickBooks /Word/Excel, required and any project cloud-based management software is a big plus. Clear knowledge of QuickBooks is a must. Accounts payable, receivable and detailed invoicing. Duties include but are not limited to:  Assist with QuickBooks accounts payable and receivable processing and follow-up  Excellent communication skills required  Organize and coordinate office operations and procedures.  Open and manage new projects from start to finish.  Email and communicate with Vendors, customer, and insurance professionals  Schedule projects and daily appointments.  Help maintain and refine internal systems to manage and track projects and files.  Strong customer service skills - meeting with customers, job walks, getting paperwork and change orders signed  Subcontractor and field technician coordination  Utilize Buildertrend (training provided)  Budgets -Please respond to this notice directly with your resume/work history. -Insurance Restoration experience a plus. -Xactimate knowledge a plus - ICAT Inventory a plus. - Must be able to Pass Background Screening (No Misdemeanors or Felonies in the past 8 years) and Pass All Random Drug Screenings Please respond via email to this posting, and include your detailed work history/resume, pay requirements, etc. Thank You for your time and interest in joining our growing company!

1436 E 14th St, National City, CA 91950, USA

$20-35/hour

Administrative Assistant/Receptionist (San Marcos)65161906111745121

Craigslist

Administrative Assistant/Receptionist (San Marcos)

Summary: Seeking a reliable, friendly, and energetic Administrative Assistant/Receptionist with strong computer, internet, and social media skills for a busy new model home display center. Highlights: 1. Opportunity to work in a busy new model home display center 2. Creative and people-person role 3. Training provided for helpful MLS real estate skills Full time Administrative Assistant/Receptionist wanted for busy north county new model home display center. Immediate opening. Reliable, friendly, energetic, creative, people person. Computer skills, Microsoft word/excel, etc. internet, social media skills necessary. MLS real estate skills helpful. Will train. Bi-lingual spanish/english speaking a plus. Email resume and/or inquiries. Immediate opening. Ask for Marnic

1092 Via Vera Cruz, San Marcos, CA 92078, USA

Earn up to $125k to help families! Work from home, no exp required! (Otay)65161923772931122

Craigslist

Earn up to $125k to help families! Work from home, no exp required! (Otay)

Summary: Join CACRM's exclusive surrogacy program and contribute to family building with comprehensive medical and compassionate support from an experienced team. Highlights: 1. Exclusive surrogacy program 2. Compassionate and knowledgeable medical support 3. Fast and personalized matching with intended parents Join CACRM's exclusive surrogacy program! Earn Up to $125,000 as a surrogate with CACRM! Receive up to $8k before pregnancy Signing Bonus Referral Bonuses – No limits to earnings! Additional benefits: Medical & life insurance policy Appointments close to home Travel reimbursements Lost wages & miscellaneous reimbursement (must be surrogacy related) Why choose CACRM? IN-HOUSE PROGRAM: our exceptional medical team follows you from start to finish Supervision by Dr. Lori Arnold, our world renowned, 30 year surrogacy experienced physician Medical support from our compassionate and knowledgeable coordinators Fast and personalized matching with intended parents Competitive benefit packages First time surrogates can earn up to $75k, and experienced surrogates can earn up to $125k. Contact us! We’d love to hear from you! Office: (760) 274-2000 💖💖💖💖💖 keywords: egg donor, egg donation, surrogate, gestational carrier, surrogacy, fertility center, women’s health, reproductive health, family building, intended parents, IVF support, compassionate opportunity, meaningful opportunity, empower women, pregnancy support, family creation, supportive team, donor program, women supporting women, SoCal, Southern California, Orange County, Los Angeles, Riverside, San Bernardino, San Diego, Inland Empire, Temecula, Murrieta, Nevada, Arizona Follow us on our socials!

1176 30th St, San Diego, CA 92154, USA

$75,000-125,000/year

Receptionist/Director of First Impressions (UTC / La Jolla)65161915778179123

Craigslist

Receptionist/Director of First Impressions (UTC / La Jolla)

Summary: This role is for a highly organized and service-minded individual to provide world-class client experience and administrative support in a professional office. Highlights: 1. Opportunity to provide world-class client experience 2. Join a premier wealth management firm 3. Support advisors in administrative tasks Front Desk Receptionist – Director of First Impressions Financial Services, Wealth Management Firm (UTC, La Jolla) Schedule: Part Time, Tuesday – Thursday, 8:30 am - 4:30 pm Compensation & Benefits: Pay range: $26.50 / hour Employment Type: Part-time A premier wealth management firm is looking for a new team member. If you are a person who thrives on providing a world-class client experience and takes pride in being the first point of contact in a professional office setting, Castle Coast Wealth may be a fit for you. Castle Coast Wealth seeks a highly organized, motivated, and service-minded Front Desk Receptionist to join our growing financial planning and wealth management firm. Key Responsibilities: · Greet clients and visitors with warmth and professionalism · Manage the office calendar with exceptional attention to detail and organization · Schedule client annual review meetings · Support advisors in administrative tasks involving client accounts and planning · Assist clients by offering and preparing refreshments · Maintain a positive, polished demeanor that reflects our firm’s culture · Perform additional administrative tasks as needed to support office operations About Castle Coast Wealth: Castle Coast Wealth is a comprehensive financial planning firm based in Southern California. We manage over $400 million in client assets, serving high-net-worth clients through a unique and comprehensive approach to wealth management. We pride ourselves on fostering a respectful, team-oriented workplace and building long-lasting client relationships. What We’re Looking For: · Minimum of 3 years of administrative or customer service experience · A natural communicator who enjoys working in an office with clients both in person and over the phone · Detail-oriented and self-motivated with a passion for delivering excellent service · Professional appearance and the ability to contribute to our close-knit team culture Ready to join our team? If you would excel in this role, send your resume to apply@castlecoast.com to be considered for the position.

4225 Executive Square #1250, La Jolla, CA 92037, USA

$26/hour

Tax Preparer (San Diego)65161902224897124

Craigslist

Tax Preparer (San Diego)

Summary: Seeking a reliable, professional, and proactive Tax Preparer to handle individual, partnership, and corporation tax preparation, K-1 reporting, and tax research. Highlights: 1. Opportunity for individual, partnership, and corporation tax preparation 2. Engage in tax research and government notice follow-up 3. Work with Microsoft Office tools in a professional environment National Tax & Accounting Firm now hiring Tax Preparer with minimum 3+ years of experience and active certifications for a permanent full-time position. Requirements: Reliable Professional presentation Bilingual Spanish / English Proactive Self-motivated Experience with Microsoft Office tools Duties and Responsibilities: Individual Tax Preparation Partnership and Corporation Tax Preparation (optional) Form K-1 Tax Reporting for Individuals Income Tax for Trust and Estates (optional) Tax Research Follow up on government notices with IRS / FTB agencies Other administrative tasks as assigned. Interested candidates please send your resume to hr@sostax.net

1176 30th St, San Diego, CA 92154, USA

Administrator/Office Manager, Fast Growing Swiss Medical Dermatology Company63392054710787125

Workable

Administrator/Office Manager, Fast Growing Swiss Medical Dermatology Company

Stratpharma, a fast-growing Swiss medical dermatology company, is seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our company. Responsibilities include managing calendars, scheduling appointments, arranging travel, coordinating meetings, and handling correspondence. You will also be responsible for maintaining office supplies, managing files, and assisting with various administrative tasks, as needed. We are looking for someone who is proactive, efficient, and able to multitask effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work well in a fast-paced environment. Joining Stratpharma means becoming part of an innovative and dynamic company in the medical dermatology industry. We offer competitive compensation and benefits packages, as well as opportunities for career growth and development. Requirements Previous experience in an administrative role Finance experience i.e. AR/AP Proficient in Microsoft Office Suite Excellent organizational and time management skills Strong attention to detail Ability to prioritize and multitask effectively Excellent written and verbal communication skills Ability to work well independently and as part of a team Flexibility to adapt to changing priorities and deadlines Professional and friendly demeanor High level of confidentiality and discretion Benefits This is small team that get on extremely well creating a friendly and welcoming company culture. It is an exciting time to join this expanding, vibrant company and gain a role with the potential for accelerated career progression. This role offers a competitive salary and leading benefits. Roles of this nature rarely stay vacant for long, please apply today to avoid disappointment.

San Diego, CA, USA

Administrator in a High Energy Chiropractic Office63845343649153126

Workable

Administrator in a High Energy Chiropractic Office

Join our fantastic team at Good Vibrations Family Chiropractic as a Chiropractic Administrative Assistant! We're looking for someone who loves helping others and thrives in a fast paced, friendly, positive environment. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients. Your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, and providing support to our chiropractic team. We are looking for a long term, full time employee with flexible hours Mon-Fri. If you have a passion for health and wellness and enjoy working with people, we want to hear from you! Requirements We'd love to find someone who embodies our values, so here are the qualities we're looking for: Friendly and outgoing personality Strong communication skills Great organizational abilities and attention to detail Ability to work well in a team environment Ability to navigate new computer systems Strives to create a 5 star Customer Service Experience Willingness to learn and grow Benefits Paid Time Off (sick pay and Personal days) Vacation Health, dental and vision insurance 401K Family Leave Short Term Disability Training & Development Wellness Resources

San Diego, CA, USA

Workable

Payroll Coordinator

Job type: Full Time, Fully in-office. Location: 3131 Camino del Rio N, Ste 650, San Diego, CA 92108 Role Summary: TEAM Risk Management Strategies (www.teamemployer.com) is looking for a Payroll Coordinator to join and support our rapidly growing company. This role is responsible for processing payroll for salary employees, serving as the face of TEAM to external stakeholders, and executing other related departmental tasks. The ideal candidate is detail-oriented, a good communicator and collaborative. This is an individual contributor role reporting directly to the Director of Client Operations that has opportunity for growth. What you will do: Prepare and process payroll for salary employees daily. Respond to and resolve payroll-related inquiries from clients and employees via phone, email and other channels. Provide the best-in-class service experience for corporate clients, employees and other stakeholders. Maintain employee data and system information. Assist with related department and / or company projects as needed. Support the payroll team with a variety of administrative tasks to ensure the daily completion of required payroll activities. Learn the full payroll process with a goal of growing into a Payroll Specialist. Requirements What we are looking for: Accurate and rapid data entry skills. Excellent client service skills and professional demeanor. High degree of organization and attention to detail. Strong oral and written communication skills, particularly the ability to communicate to a wide range of audiences. Ability to maintain confidentiality and exercise discretion. Strong analytical and problem-solving skills. Working knowledge of productivity software such as Microsoft Office (Word, Excel and Outlook) and Google Workspace. Benefits Company-sponsored medical, dental, and vision plan for employees and their dependents, 401(k) participation and match after 1 month of continuous service, wellness program, learning development program, life insurance, long-term disability coverage, charitable contribution matching, volunteer time off, and employee assistance program. In addition to accrued vacation time and sick time, TEAM recognizes 12 paid federal holidays. For team members based in the San Diego office, we provide daily catered meals, weekly massages, an onsite fitness center, a fully stocked pantry, happy hours, free parking, and much more. Company Description: TEAM Risk Management Strategies (www.teamemployer.com) is the national leader in the outsourced household employment market. Founded in 2003, we provide payroll, outsourced human resources, and risk management solutions, enabling individuals to choose and effectively manage their own in-home service providers. Beyond payroll and risk management, we specialize in fanatical customer service and partner with many of the nation’s largest blue-chip banks and financial institutions. We are a high-performing team pursuing aggressive growth targets. We’re proud of our 93% client NPS, 15% organic revenue CAGR, and 99% revenue retention. We like to win, but we also have fun doing it: we have a close-knit family culture and keep things light with our regular team celebrations, games, and events. TEAM is also recognized as a winner of the San Diego Top Workplace award in 2022, 2023, and 2024. Our Mission: To provide expert employment solutions, compassionate service, and creative partnership to the people we serve. Our Vision: The people we serve and those who support them have peace of mind knowing they can choose their own service providers without the burden or risk of being an employer. Our Values: We care deeply. We act with kindness and a deep sense of responsibility towards our clients, our employees, each other, and all. We are thoughtful and thorough. We think through unasked questions because we know that the small things matter. We see challenges as opportunities. We approach adversity with optimism, and embrace even the toughest obstacles for the growth and wisdom they provide. We hold the bar high. We want to be the very best at what we do, we hold ourselves and each other to a high standard, and we will run through walls to achieve our goals. We serve with humility. There is no job too small. Great ideas can come from anyone. We celebrate our success and each other. Knowing how hard we work on all the above, we recognize the importance of celebrating each other and our wins along the journey. This role is based in California. The California pay range for this position is $20.00-$23.00 per hour. Compensation is based on several factors including but not limited to the applicant’s skills, work experience, knowledge, abilities, education, etc. Note that this range may not apply to employees based outside of California. Note: TEAM Risk Management Strategies, LLC is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation, or any other protected characteristic under local, state, or federal law.

San Diego, CA, USA

$20-23

Administrative and Operations Coordinator63846055117953128

Workable

Administrative and Operations Coordinator

We seek a bilingual and detail-oriented Administrative and Operations Coordinator to join our team in the facility maintenance services field. The ideal candidate will be responsible for providing administrative and operations support to the company, including recruiting, vetting, managing, and coordinating a network of independent contractors and subcontractors performing maintenance and repair services at client facilities. This role requires strong communication skills in both English and Spanish, experience in contractor vetting, and a deep understanding of facility maintenance services to ensure high standards, safety, and compliance across multiple client locations. Key Responsibilities: Administrative Support Vetting Independent Contractors: Thoroughly vet potential independent contractors and subcontractors to ensure they meet all necessary qualifications, certifications, and standards for facility maintenance work. Review resumes, check references, verify licenses and insurance, and ensure compliance with industry regulations and safety protocols. Contractor Recruitment & Onboarding: Identify and recruit qualified independent contractors for various maintenance services (e.g., HVAC, plumbing, electrical, janitorial, and landscaping). Guide contractors through the onboarding process, ensuring they meet all company requirements and adhere to safety standards. Communication & Support: Serve as the main point of contact for independent contractors, resolving issues or concerns related to work assignments, contracts, or payment. Ensure clear communication with both contractors and the company in English and Spanish. Operational Support Vendor Management: Build and maintain strong relationships with independent contractors, ensuring they meet service-level agreements (SLAs) and perform work to the highest standards. Address any concerns or performance issues that arise in both languages. Contractor Scheduling & Coordination: Develop and manage schedules for independent contractors, ensuring maintenance tasks are completed on time and according to client expectations. Communicate effectively with contractors in both English and Spanish regarding job assignments, timelines, and requirements. Performance Monitoring & Reporting: Regularly assess contractor performance through evaluations and feedback. Provide management with reports on contractor status, work completion, and any issues related to contractor performance or project timelines. Safety & Compliance: Ensure all contractors comply with safety regulations, company policies, and industry standards. Problem Resolution: Effectively resolve conflicts, complaints, or issues between contractors or internal teams. Use strong problem-solving skills and bilingual communication to maintain smooth operations. Requirements High School diploma or equivalent; additional education in business administration, facilities management, or a related field preferred. Minimum of 3-5 years of experience in administrative support, contractor coordination, facility maintenance, or a related field. Proven experience in vetting and managing independent contractors, including reviewing qualifications, licenses, insurance, and compliance with safety standards. Strong knowledge of facility maintenance services, such as HVAC, plumbing, electrical, janitorial, and general repairs. Bilingual fluency in both English and Spanish, with strong verbal and written communication skills in both languages. Excellent organizational, time-management, and multitasking skills. Proficiency in Microsoft Office Suite and facility management software. Knowledge of OSHA regulations, safety standards, and industry best practices in the facility maintenance field. Ability to work independently and as part of a team, with strong problem-solving abilities. Physical Requirements: Ability to lift up to 30 lbs. Ability to stand, walk, bend, or kneel for extended periods. Benefits Company contribution of $600/mo towards health, vision, dental, and life and supplemental insurance Company paid for short-term disability insurance Company 401k contribution= 3% of base salary Great PTO and paid holiday plan Base salary ranging from $65,000 - $70,000

San Diego, CA, USA

$65,000-70,000/year