Summary: Seeking an organized Operations & Administrative Associate to support two small businesses by managing administrative tasks, customer communication, and operational workflows. Highlights: 1. Support two growing small businesses 2. Enjoy creating order, managing systems, and smooth operations 3. Work directly with the owner We are seeking a highly organized Operations & Administrative Associate to support two growing small businesses. This role is ideal for someone who enjoys creating order, managing systems, and keeping operations running smoothly. You will work directly with the owner to help manage administrative tasks, customer communication, and operational workflows. This is a remote contractor position with flexible hours. Overlap with Eastern Time is preferred. What You'll Be Responsible For 1. Operations Support Managing customer and vendor communication Tracking orders, invoices, and operational tasks Coordinating shipping and logistics Maintaining operational documentation 2. Administrative Support Data entry and record management Calendar coordination and scheduling Managing shared inboxes 3. Finance Support - Assisting with Accounts Receivable and Accounts Payable - Recording invoices and payments in QuickBooks - Tracking outstanding invoices 4. Systems & CRM - Maintaining CRM and customer records - Updating operational spreadsheets - Ensuring accurate data across systems 5. Vendor Coordination - Communicating with vendors and service providers - Tracking deliverables and follow-ups Qualifications Strong candidates typically have: 2+ years experience in administrative, operations, or office management roles Experience with QuickBooks or bookkeeping support Strong organizational and communication skills High attention to detail Comfortable working independently in a remote environment Familiarity with Google Workspace, spreadsheets, and CRM systems Hours 30-40 hours per week How to Apply Please include: A short note explaining why you would be a good fit Your experience with QuickBooks or bookkeeping Your availability (hours per week) Subject line: Operations Associate Application
Craigslist · HR
Craigslist · HR
