Phoenix Administration & Office Support Job Listings

Front Desk Operations (North Scottsdale)65151059664387120

Craigslist

Front Desk Operations (North Scottsdale)

Summary: Khan, Slayter & Kistler, CPA is seeking a motivated and reliable individual for a part-time Front Desk Operations role, offering strong potential for growth within a professional office environment. Highlights: 1. Potential for growth and advancement 2. Professional office environment 3. Supportive team Khan, Slayter & Kistler, CPA is seeking a candidate for part-time Front Desk Operations to join our growing accounting firm. This position is ideal for a motivated and reliable individual who enjoys working in a professional office environment. There is strong potential for growth and advancement for the right candidate. Responsibilities include: • Greet clients and visitors in a friendly and professional manner • Answer and direct incoming phone calls and emails • Schedule appointments and manage calendars • Perform general administrative and clerical duties • Handle filing, Scanning documents • Support other staff with office-related tasks as needed Qualifications & Skills: • Professional appearance and positive attitude • Strong communication and interpersonal skills • Basic computer skills • Ability to multitask and work in a fast-paced environment • Prior office or front desk experience is a plus, but not required Position Details: • Part-time or full-time (flexible) • Opportunity for advancement as the firm continues to grow If you are dependable, detail-oriented, and interested in growing with a CPA firm, we would love to hear from you. Also apply at https://www.kkcpallc.com/employment_opportunities.php

9008 E Larkspur Dr, Scottsdale, AZ 85260, USA

Duncan Trucking Ltd is hiring! (Buckeye)65151058540035121

Craigslist

Duncan Trucking Ltd is hiring! (Buckeye)

Summary: Duncan Trucking is seeking dependable, team-oriented individuals for various roles, offering a supportive environment with continuous training and work-life balance. Highlights: 1. Join a family-oriented culture that values work-life balance 2. Benefit from continuous training and knowledgeable management support 3. Enjoy a consistent day shift schedule and performance-based pay increases Duncan Trucking - Now Hiring (Buckeye & Laveen) We're growing and looking for dependable, team-oriented people to join our family. Locations: Buckeye and Laveen. Collections Clerk — Buckeye General Maintenance Associate — Laveen Gate Attendants/Data Entry Clerks — Laveen Why Duncan Trucking? We invest in our people. We value work life balance, continuous training, and supportive management. Competitive weekly pay Consistent day shift schedule, Monday through Friday Paid sick time Vacation pay Medical, vision, dental Health Savings Account 401(k) match Life insurance Pet insurance Free gym membership Employee assistance program Employee hardship fund Referral bonus program Family oriented culture Work life balance Open door policy Continuous training Knowledgeable management support Performance based pay increases MUST BE ABLE TO PASS DRUG SCREEN INCLUDING MARIJUANA

23910 W MC 85, Buckeye, AZ 85326, USA

Administrative Assistant – Entry Level ($17/hr) (Tempe)65151043665666122

Craigslist

Administrative Assistant – Entry Level ($17/hr) (Tempe)

Summary: Join a growing Durable Medical Equipment company as an entry-level Administrative Assistant, supporting daily office operations and learning medical billing procedures. Highlights: 1. Support daily office operations 2. On-the-job training and career development opportunities 3. Supportive team environment About Us We are a reputable and growing Durable Medical Equipment (DME) company dedicated to providing quality care and support to patients and healthcare partners. We are looking for an entry-level Administrative Assistant to join our team and support daily office operations. Job Responsibilities Perform general administrative and clerical duties, including data entry, filing, and document management Assist with order processing and patient documentation Maintain accurate records using Excel and other office software Support the billing and reimbursement team with administrative tasks Learn and assist with the medical billing process under supervision Answer phone calls and assist customers and vendors in a professional manner Perform other duties as assigned to ensure smooth office operations Qualifications Proficiency in Microsoft Excel (data entry, basic formulas, organization) Strong attention to detail and organizational skills Excellent communication and customer service abilities Willingness to learn medical billing procedures and healthcare documentation High school diploma or equivalent required (Associate’s degree preferred but not required) No prior medical billing experience required – training will be provided Compensation & Benefits Pay: $17 per hour On-the-job training and career development opportunities Supportive team environment

Parking lot, 9955 S Priest Dr, Tempe, AZ 85284, USA

$17/hour

OFFICE ASSISANT NEEDED IN MESA (MESA)65151043438594123

Craigslist

OFFICE ASSISANT NEEDED IN MESA (MESA)

Summary: Seeking a dependable and organized Office Assistant with a professional appearance to join a dynamic team. Highlights: 1. Reliable and professional office support 2. Dependable and organized team member 3. Opportunity to join our team *Office Assistant Needed (Part-Time) ** We are looking to hire a reliable and professional Office Assistant to work **Monday–Friday, 10:00am to 4pm **Compensation: ** $500-$600 per week **Requirements: ** - Must have a vehicle** - Professional appearance required - Spanish is helpful** - Must apply **in person** If you’re dependable, organized, and ready to join our team, Call 480-430-7062 for more information ask for jay www.handi.partners

640 E Main St, Mesa, AZ 85203, USA

$500-600/week

Now Hiring - Administrative Assistant - Victor's Landscaping, Inc (Peoria)65151004678913124

Craigslist

Now Hiring - Administrative Assistant - Victor's Landscaping, Inc (Peoria)

Summary: The Administrative Assistant coordinates office activities, manages schedules, handles communications, and provides superior customer service, acting as the face of the company. Highlights: 1. Coordinate office activities and ensure smooth business flow 2. Manage estimator's schedule and company communications 3. Greet guests and clients with superior customer service Victor's Landscaping, Inc. is looking for an Administrative Assistant with strong work ethic and willingness to learn. Position is Full Time - Monday - Friday from 7AM - 4PM Location: 7563 W. Vogel Avenue, Peoria AZ 85345 Must have prior clerical experience, be tech savvy and reliable. Summary of Position: The Administrative Assistant is responsible for coordinating office activities to ensure the business flows smoothly. They are proficient at answering, screening, and transferring calls to relevant departments, entering data into systems accurately and with an exceptional attention to detail. They are also responsible for managing the estimator’s schedule. They function as the face of the company and greet guests, employees, and clients with superior customer service via email, phone, and the company’s social media channels. The Administrative Assistant must have excellent written and verbal communication skills. *It is preferred for the Administrative Assistant to have previous office setting experience. *Bilingual in Spanish a Plus Position Responsibilities: The following responsibilities are specific to the position the employee has been hired for. Additional company-wide responsibilities and policies are required of all Victor’s Landscaping, Inc. employees: Must respect and follow office instruction Must wear appropriate office attire Must report all abnormalities to your supervisor Cleaning reception/office/breakroom area Scanning and filing documents Exemplify strong leadership skills Answer phones in a professional manner Greet clients upon arrival and address questions/inquiries Efficiently meet job quality and time requirements Enter receipts and reconcile Enter billing Assist with the route scheduling Schedule appointments in Outlook If you feel like you are a good fit for the position and want to apply - You can apply in person, email or website. Send resume to admin@victorslandscaping.com.

7574 W Vogel Ave, Peoria, AZ 85345, USA

$17-19/hour

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄65151064820483125

Craigslist

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄

Summary: This role involves administrative support, bookkeeping, and client interaction, contributing to internal operations and quality assurance. Highlights: 1. Opportunity for tremendous career growth and rapid advancement 2. Fun, thriving, and innovative environment 3. Motivating career development plans with clearly defined goals HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

701 N 4th St, Phoenix, AZ 85004, USA

$15-25/hour

Office / Personal Assistant (Small Moving & Junk Removal Business) (Phoenix)65151050897282126

Craigslist

Office / Personal Assistant (Small Moving & Junk Removal Business) (Phoenix)

Summary: Seeking a flexible, reliable, and discreet Office/Personal Assistant to support a small, owner-operated business with diverse administrative and personal tasks, driving business growth. Highlights: 1. Opportunity to work directly with the Owner in a hands-on environment 2. Support day-to-day operations and assist with business growth 3. Stable weekday schedule with clear expectations and growth potential Office / Personal Assistant (Small Moving & Junk Removal Business) Pay: $18.00 per hour Schedule: Part-time to Full-time (weekday hours) Location: Phoenix AZ Industry: Moving / Junk Removal About the Company We are a small, owner-operated company based in Phoenix . Our work includes Moving , Junk Removal , demolition, and weekly trash . This is not a corporate environment — it’s a hands-on small business where priorities can change day to day. This role works directly with the Owner and takes daily direction from them. Flexibility, reliability, and discretion are essential. About the Role The Office / Personal Assistant supports both day-to-day office operations and the Owner directly. Responsibilities vary and may include administrative work, Phones calls / emails sourceing new bizness This position requires Responsibilities • Answer phones and manage basic email communication • Assist the Owner with daily administrative and personal-business tasks • Data entry and document tracking • Track basic logs (timecards, delivery tickets, receipts) • Drive the business-related work to help take company to next leavel • General office support as needed Requirements • Reliable, punctual, and trustworthy • Organized and detail-oriented • Comfortable taking direct instruction from the Owner • Basic computer skills (email, spreadsheets, PDFs) This Role Is a Good Fit If You: • Prefer a small business environment • Are comfortable supporting an Owner directly • Can adapt to changing priorities • Take pride in being dependable and organized Why Work With Us • Stable weekday schedule • Direct access to ownership • Opportunity to grow responsibilities over time • Clear, straightforward expectations How to Apply Please include: • A brief summary of your experience • Confirmation of a valid driver’s license and clean driving record • Your availability • Resume (if available

1631 E Cortez St, Phoenix, AZ 85020, USA

$18/hour

Receptionist/Data entry65151010281730127

Craigslist

Receptionist/Data entry

Summary: Seeking a Receptionist proficient in Microsoft Office and Excel, responsible for answering phones and filing, who is a team player and eager to learn the roofing industry. Highlights: 1. Proficient in Microsoft Office and Excel 2. Team player willing to learn the roofing industry 3. Prior office setting experience required Looking for a Receptionist to answer phones and do filing. Also need to know Microsoft Office and Excel. Need to be a team player and willing to learn the roofing industry. Must have prior experience working in an office setting. Please send your resume.

1411 E Monte Cristo Ave, Phoenix, AZ 85022, USA

Vehicle Title Processor (Phoenix)65150995185025128

Craigslist

Vehicle Title Processor (Phoenix)

Summary: Sierra Auction Phoenix seeks an energetic, honest, happy, and dependable Vehicle Title Clerk to assist buyers and sellers with processing and delivering vehicle titles in a fun and fast-paced environment. Highlights: 1. Energetic, honest, happy and dependable role 2. Work in a fun and fast-paced environment 3. Assist with processing and delivering vehicle titles Sierra Auction Phoenix, the largest public auction company in the Southwest, is looking for an energetic, honest, happy and dependable vehicle title clerk that wants to work in a fun and fast paced environment to assist our buyers and sellers in processing and delivering vehicle titles. Duties and Responsibilities: -Resume must be submitted. -Extensive Arizona Title Processing Knowledge is REQUIRED. -Assist the Department Manager with the receiving and processing of vehicle titles prior to and post sale of the vehicle. -Verifying that titles are signed and processed properly and delivered to the correct buyer. -Maintain a strong and pleasant work environment with all Sierra personnel. -Typical Hours: Mon. - Fri. 7:30am - 4:00pm -Health, Vision, Dental and Paid Time Off Available after Probationary Period. Job Type: Full-time

3558 Grand Ave, Phoenix, AZ 85019, USA

Administrative Assistant65150982078467129

Craigslist

Administrative Assistant

Summary: Seeking an experienced, detail-oriented Administrative Assistant with excellent communication skills to manage diverse projects and support accounting tasks in a fast-paced environment. Highlights: 1. Opportunity to manage diverse projects across departments 2. Engage in a professional, organized, and collaborative work environment 3. Utilize strong organizational and communication skills daily Experienced Administrative Assistant wanted for full-time, long-term employment. Phoenix area manufacturer looking for hard-working, self-motivated individuals to fill full-time position. Candidate should be/have: • An outgoing “people-person” of good moral character and pleasant happy demeanor. • Proficient with MS Excel, Word and Outlook email required • Knowledge of equipment: multi-line phone systems, copier, fax and scanning of documents • Punctuality required, shift is Monday – Friday, 7a or 8a – 4p,or 5p • Reliable transportation and ability to show up to work on time. This is an in-person role, it is not remote work. • Previous office administration experience required, this is not an entry-level position. • Clear communicator on phone, in professional written documents/emails, and in person. • Able to follow instructions precisely and assist accountant with various accounting department tasks as directed where accuracy is vital. • Able to prioritize and accomplish diverse types of projects from different departments simultaneously such as: Tracking and communicating project dates, organizing receipts and alphabetizing vendor invoices for our accountant, filing, pulling job folders from storage archives, accurately creating and typing up job files for our production team. • Multi-tasking in fast-paced environment. • Detail-oriented, self-motivated, organized individuals —Weekly paychecks —Direct Deposit —Medical, Dental and Vision insurance available —Paid Sick and Vacation time —Paid holidays —401k program with company matching —Professional, clean attire required but can wear jeans to work. —Year-round work Please email resume / work experience to apply.

27 N 64th Dr, Phoenix, AZ 85043, USA

$20-22/hour

Office Administrative Personnel (Phoenix)651509766216991210

Craigslist

Office Administrative Personnel (Phoenix)

Summary: Heavy Truck Salvage Yard is seeking administrative personnel for bookkeeping, data entry, website updates, phone reception, and customer transactions. Highlights: 1. Manage minor bookkeeping and data entry tasks 2. Handle customer interactions and transactions 3. Support website information updates and invoicing Heavy Truck Salvage Yard is hiring an administrative personnel. Job Duties include but not limited to: Minor Bookkeeping Using Quickbooks, Data Entry, Uploading Website Information, Answering Phones, Greeting Customers, Completing Customers Transactions, Complete Invoicing. Must pass a background check. Must pass a drug screen Work week: Monday to Thursday 7:00am to 5:30pm (4/10's) Send your resume for immediate consideration.

1801 W Alta Vista Rd, Phoenix, AZ 85041, USA

$21-22/hour

Appliance Repair Technicians are needed! (Phoenix)651509710507551211

Craigslist

Appliance Repair Technicians are needed! (Phoenix)

Summary: Arizona Value Appliance Repair seeks experienced or trainable appliance repair technicians to service various appliances. Highlights: 1. Opportunity for training in general appliance repair 2. Seeking experienced and skilled appliance repair technicians 3. Service a variety of appliances Arizona Value Appliance Repair is hiring experienced and skilled appliance repair technicians. 1+ years’ experience of servicing various appliances is preferred but not required. Your own vehicle and tools are REQUIRED. You will also be required to pass a background check (driving, criminal and drug test).For qualified applicants with limited experience, training will be provided for general appliances.

2504 E Corona Ave, Phoenix, AZ 85040, USA

$65,000-95,000/year

Front Desk Representative633920495523851212

Workable

Front Desk Representative

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you. This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible. Who we are: Enriching lives – physically, mentally, emotionally & socially, through the positive, transforming power of dance. Fred Astaire Dance Studios® is the leader in ballroom dance instruction across the country and around the world. Founded in 1947 with one studio on Park Avenue in Manhattan, we have grown our franchise network to 180 dance studio locations serving over 25,000 students! We are a global family, proudly honoring the legacy of Mr. Fred Astaire, committed to pursuing excellence in life through dance. We welcome everyone interested in starting their dance journey because we believe that dance is for everybody and every BODY! People ask, "Why do students stay with Fred Astaire Dance Studios®?" It is because of the atmosphere of kindness, warmth, and care given and received at every location. It's what our students tell us they notice from the first time they step inside our studio – energy, and a sense of "FADS community" that is welcoming, supportive and FUN! Fred Astaire Dance Studios® has something for everyone. We offer group and private lessons, choreograph wedding dances or prepare the happy couple and wedding party for the big day, provide opportunities to perform in beautiful venues, host local parties for dance practice and comradery. In addition, we host an average of 35 spectacular branded National, Inter-Regional, and Regional Dance Competitions annually, giving our students and professionals opportunities to compete in various categories. Requirements Skills Outstanding customer service skills Responsive, flexible, and accountable Outcome focused High level verbal and written communications skills Exemplary planning and time management skills Excellent knowledge of MS Office Ability to prioritize daily workload Exceptional follow-through Benefits 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance

Peoria, AZ, USA

Operations Assistant- Tolleson AZ - Bilingual Required - Mandarin or Spanish634999269562891213

Workable

Operations Assistant- Tolleson AZ - Bilingual Required - Mandarin or Spanish

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l Assist in receiving, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:00AM-3:00 PM We are hiring at different locations! California: Fresno Florida: Doral, Orlando, Tampa Georgia: Savannah Illinois: Broadview Indiana: Hyattsville Nevada: Las Vegas, Reno Ohio: Columbus Rhode Island: Providence Benefits Salary: $18.00 - $21.00 per hour in training period with 1.5 Overtime Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship.

Tolleson, AZ, USA

$18-21

Administrative Assistant-Corporate Relocation638523186087711214

Workable

Administrative Assistant-Corporate Relocation

SUMMARY Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. . Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail. Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams. Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees. Tracking and documenting real estate transactions as needed Conducting audits of data and general reporting and distribution responsibilities for Operational functions Assisting Mobility Advisors, being a backup when needed, participating in team meetings, training and assistance in all areas to help Bristol succeed. Various office administration functions throughout the day, clerical and administrative duties along with training and learning relocation industry related business aspects. Backup to Service Delivery Support Specialist All other duties, as assigned Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Benefits We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. Compensation & Benefits Unlimited paid time off Medical, Dental and Vision Benefits FSA & HSA accounts 401k with 50% match Life and personal accident insurance Adoption assistance Tuition reimbursement Employee assistance program Marketplace for personal shopping discounts Connection and belonging at Bristol At Bristol Global Mobility, we are committed to leading a diverse and inclusive workplace where all our people are empowered to succeed. As a committed signatory of the UN Women’s Empowerment Principles (WEPs), CEO Action! and member of Includability, we are passionate about equal opportunities and actively encourage applicants from all backgrounds. If you have a disability or condition which may affect your ability to take part in our application process, please let us know and we will make reasonable adjustments for you.

Phoenix, AZ, USA

Pipeline Development Representative638477498750751215

Workable

Pipeline Development Representative

This is a position within Keller Executive Search and not with one of its clients. Passionate about closing deals and building relationships in the executive recruitment space? Step into the role of Sales Associate at Keller Executive Search and fuel our growth in a competitive, rewarding environment. You'll drive sales for recruitment services, targeting clients across industries. An ideal sales/business development associate job with remote options and uncapped earning potential. Key Responsibilities: Prospect and qualify leads for executive search and recruitment services. Conduct sales calls, presentations, and demos to showcase Keller's value. Build and maintain client relationships, understanding their hiring needs. Collaborate with recruitment teams to tailor proposals and close deals. Track sales pipelines, metrics, and forecasts using CRM tools. Participate in market research to identify new business opportunities. Support marketing efforts, including events and content promotion. Requirements Experience in sales, preferably in recruitment, HR, or B2B services. Familiarity with CRM software (e.g., Salesforce) and sales tools. Strong prospecting, negotiation, and closing skills. Excellent communication and relationship-building abilities. Goal-oriented with a track record of meeting targets. Attention to detail in managing sales data. Ability to work independently in a team-driven setting. Adaptable to fast-paced sales cycles. Benefits Compensation and Benefits (Upfront Highlights): Competitive base salary: $85,000–$105,000 annually (depending on experience) + uncapped commissions. Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by expanding our network of top talent connections. Professional Growth Experience in a rapidly scaling sales organization. Opportunity to advance into senior sales or account management roles. Hands-on training in recruitment sales and client strategy. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Phoenix, AZ, USA

$85,000-105,000/year

Document Control Specialist633935223032351216

Workable

Document Control Specialist

Description: Applied Business Communications (ABcom) is a national low voltage, BICSI certified, prestige commercial cabling contractor and we are recruiting our next Low Voltage Document Analyst. “We Connect” relationally and technically. We do it within the framework of our corporate values: Family, Accountability, Profitability, Integrity, and Quality. Contact us now for more information on joining a great team today! Position Overview: The Document Analyst is responsible for creating, reviewing, tracking, and managing all documentation related to our construction projects. This includes submittals, RFIs, as-builts, closeout packages, compliance records, and more. You’ll work closely with project managers, field teams, and clients to ensure all documentation meets contractual and regulatory requirements. Key Responsibilities: Prepare, organize, and track project submittals, RFIs, and transmittals Maintain accurate and up-to-date document logs and control systems Assist with compiling closeout documentation, including O&Ms and as-builts Ensure all documents meet client, code, and internal quality standards Coordinate with vendors, engineers, and internal departments for technical data Support compliance and audit readiness with well-organized records Requirements Qualifications: 2+ years of experience in a construction or engineering environment (low-voltage preferred) Strong attention to detail and organizational skills Familiarity with construction documentation processes (submittals, RFIs, as-builts, etc.) Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore or Bluebeam is a plus Excellent written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a fast-paced environment Benefits Benefits: Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Training

Phoenix, AZ, USA

Remote Administrative Assistant633920203168031217

Workable

Remote Administrative Assistant

Job Description: We are seeking a highly organized and proactive Remote Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the efficient operation of our remote workforce. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: • Manage and maintain executives’ schedules, appointments, and travel arrangements. • Handle incoming calls, emails, and other communications professionally. • Prepare and edit correspondence, reports, and presentations. • Organize and maintain digital files and databases. • Coordinate meetings, including scheduling, sending reminders, and organizing necessary materials. • Assist with the preparation of various documents, including contracts and proposals. • Provide support for special projects and initiatives as needed. • Perform data entry and maintain accurate records. • Assist with onboarding new employees and managing HR-related tasks. • Conduct research and compile data as required. Qualifications: • Proven experience as an administrative assistant or in a similar role. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. • Excellent verbal and written communication skills. • Highly organized with strong attention to detail. • Ability to work independently and handle multiple tasks simultaneously. • Tech-savvy with the ability to quickly learn new software and tools. • A proactive approach to problem-solving and a strong work ethic. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus. Benefits: • Competitive salary and performance-based incentives. • Flexible work schedule with the ability to work from anywhere. • Opportunities for professional growth and development. • Collaborative and supportive team environment. • Access to a wide range of remote job opportunities and resources. How to Apply: If you are a motivated and detail-oriented individual looking to join a forward-thinking company that values flexibility and innovation, we would love to hear from you. Please submit your resume for the Remote Administrative Assistant position at NoGigiddy. #ZR

Phoenix, AZ, USA

Remote Executive Assistant634998113057311218

Workable

Remote Executive Assistant

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. Essential Duties and Responsibilities: The VA may assist the client with: Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events, travel, projects, etc. Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry. Email inbox management- This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas, take meeting minutes, and provide follow-up as required. The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates, and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end-of-day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Clear, precise, proactive, and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail, along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer-savvy Qualifications: Associate’s Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Preferred experience with AI tools Reliable Internet connection, computer, and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client Benefits Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months tenure, VA's revenue split can increase and is dependent on plan utilization and client retention.

Phoenix, AZ, USA

$1,500-3,800/month

Operations Assistant Tolleson AZ Bilingual Spanish634999292167711219

Workable

Operations Assistant Tolleson AZ Bilingual Spanish

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l Assist in receiving, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:00AM-2:00 PM We are hiring at different locations! Benefits Salary: $18.00 - $21.00 per hour Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship.

Phoenix, AZ, USA

$18-21

(Remote) - Virtual Assistant - 18.00 - 21.00/hour633934920884511220

Workable

(Remote) - Virtual Assistant - 18.00 - 21.00/hour

Job Description: Enjoy the flexibility of working part-time from home with a leading virtual assistant provider. You can have a meaningful career working from home part-time while being present and available for loved ones, too. We are looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us! Why You Should Apply: A remote position where you serve as your client's indispensable partner An opportunity to use your talents and skills to build your client's success A community of contractors to share ideas and best practices Regular support and guidance from your team Contractor Perks: Access to an exclusive pre-vetted client base with opportunities from various industries, including Consulting, Financial, Real Estate, Trades, Nonprofit, Church, & more 100% Remote You decide how many clients/monthly hours you want to take on Personalized Support- every engagement comes with a dedicated success consultant to help you along the way Essential Functions/Responsibilities: Maintain executive's appointments/calendar Email management and organization Prepare presentations and/or spreadsheets Social media management Create structure/workflow/processes Research technologies and make recommendations CRM administration: updates and data entry Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations Project assistance/coordination Event planning and coordination Provide assistance with personal tasks as needed Key Attributes: Detail-oriented, organized, and efficient Extremely self-motivated with strong time management Proactive, pragmatic, and resourceful problem solver Trustworthy and reliable Friendly and professional communicator Ability to manage multiple priorities and meet or beat deadlines with no errors Tech-savvy and quick to learn new concepts Ability to anticipate the needs of others coupled with a strong desire to serve Adaptable Key Qualifications: High school diploma or equivalent Available daily (Mon-Fri) during business hours, and able to dedicate at least 20 hours/week Experience in an administrative support role In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint) A fast and reliable internet connection Smartphone with email capabilities Designated professional, quiet space Additional Information: This is a 1099 contractor role The Virtual Assistant pay range is $18 - $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. We do not guarantee hours or clients All applicants may be subject to a background check prior to an offer of employment or contract being issued We participate in E-Verify

Phoenix, AZ, USA

$18-21