Dallas Administration & Office Support Job Listings

Workable

Maintenance Supervisor

Karya Property Management is looking to hire a full time Maintenance Supervisor for supporting the day-to-day maintenance operations across our Arlington, TX properties. This role will be responsible for working alongside the Property Manager and Maintenance department to organize work orders as they come in, gather and create reports, manage and input invoices, and occasionally assist in collections or walking vacant units. The ideal candidate will have high energy, be detail oriented, and have great customer service as you may be checking in with residents after maintenance work orders are completed. Coordinate between maintenance staff for various tasks Develop and utilize maintenance plans Keep maintenance logs for minor equipment such as HVAC systems, light bulbs, basic electrical systems, etc. Purchase cleaning supplies, tools, and working equipment for staff Perform Maintenance work orders = hands on role Ensure maintenance safety and quality control protocols are met Supervise repair work performed by third-party maintenance teams Perform other duties as assigned Have a strong work ethic with reliability and dependability Maintain a friendly and customer service-oriented approach to co-workers and residents Requirements Professionally qualified in working on computers programs and reports Bilingual (Spanish and English) Required MUST HAVE auditing experience preferred or willingness to learn quickly 1-5 Years of work experience in apartment operations Preferred 1+ years in an administrative or related role Must have a valid driver's license Good customer Service Skills Good work ethics and professionalism Great communication skills MS Office Suite Proficient Bachelors degree preferred but not required Benefits Salary range will depend on experience with PTO, Medical, Dental, Vision, & Basic Life Insurance.

Arlington, TX, USA

Workable

Office Manager

GXA, a rapidly growing IT and Cybersecurity consulting firm, is seeking an experienced Office Manager to oversee the day-to-day operations of our corporate office in Richardson, Texas. With a dynamic team of approximately 30 local and remote team members and a fast-paced work environment, we need a dedicated individual to ensure our office runs smoothly and efficiently. Role Overview: In this dynamic and hands-on role, you will be entrusted with managing and overseeing a range of essential operational functions, including general administration, accounting, facilities management, human resources and payroll. Your primary objective will be to foster a thriving and efficient work environment while building and maintaining a robust back-office infrastructure that supports and accelerates the company’s growth. As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives. Key Responsibilities: Oversee the daily operations of the office, ensuring seamless and efficient back-office functions, including accounting, human resources, payroll, and supply chain management. Provide comprehensive administrative support to the team, fostering a productive and collaborative work environment. Manage vendor relationships, oversee office supplies procurement, and ensure the maintenance and functionality of office equipment. Coordinate and optimize office processes to support the company’s growth and align with operational goals. Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, billing, errands, and purchasing. Maintain the office condition and coordinate necessary repairs to ensure a safe and pleasant work environment. Update and maintain office policies in collaboration with the HR department. Perform payroll and lite accounting tasks Perform HR-related tasks such as onboarding, offboarding, and benefits enrollment, ensuring a smooth transition for employees. Ensure the timely and accurate invoicing and payment processing, particularly in handling client payments. Oversee facilities management, including negotiating contracts and pricing with vendors, service providers, and managing office leases. Manage the office management budget, providing accurate and timely financial reporting. Offer general support and assistance to visitors, ensuring a positive and professional experience. Be available after hours for building emergencies and respond promptly to any issues. Address employee queries related to office management matters, providing solutions and support as needed. Liaise with facility management vendors for services such as cleaning, catering, and security, ensuring the office environment is well-maintained. Conduct regular walk-throughs of the office building to ensure all areas are functioning properly. Plan and coordinate in-house or off-site activities, such as company parties, celebrations, and conferences, contributing to a positive company culture. Embrace a task-oriented role that involves meeting deadlines, adhering to processes, and maintaining a focused approach to responsibilities. Requirements A minimum of 8 years of experience in office and facilities management. Demonstrated experience as an Office Manager or Front Office Manager This is an on-site role: Must be available to work in the office Monday through Friday, from 8:00 AM to 5:00 PM. Must have reliable transportation and reside within a 35-minute commute of the office. A college degree in a relevant field of administration is required. Proficiency in the MS Office suite, particularly MS Excel and MS Outlook. Working knowledge of QuickBooks Online. Practical experience with using office equipment, including copiers and printers. Familiarity with email scheduling tools, such as Email Scheduler and Boomerang. Exceptional time management skills with the ability to multitask and prioritize effectively. Strong attention to detail coupled with excellent problem-solving abilities. Outstanding written and verbal communication skills. Superior organizational and planning capabilities in a fast-paced environment. A creative mindset with the ability to propose and implement improvements. This is a professional role: Visible tattoos or body piercings (tongue or nose) are not permitted. Benefits Health Care Plan (Medical, Dental & Vision) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Auxiliary Benefit Offerings (Legal Shield/Aflac) Salary Range $75K - $100K depending on qualifications and work experience

Richardson, TX, USA

$75,000-100,000/year

Workable

Project Administrator

Job Summary: Essel is looking for a dedicated and organized Project Administrator to join our team. As a Project Administrator, you will play a key role in assisting project managers in planning, organizing, and monitoring the progress of projects. Your attention to detail and strong communication skills will contribute to the successful completion of projects within established timelines. Responsibilities: Assist project managers in developing project plans, objectives, and schedules. Coordinate project activities and ensure all necessary resources are available. Monitor project progress and provide regular updates to stakeholders. Prepare and distribute meeting agendas, minutes, and other project documentation. Track project expenses and maintain accurate project budgets. Conduct research and compile data for project reports and presentations. Coordinate and schedule meetings, appointments, and travel arrangements for project team members. Manage project files, documentation, and records. Assist with project risk assessment and management. Requirements Proven experience as a Project Administrator or similar role. Strong organizational and time management skills. Excellent attention to detail and problem-solving abilities. Effective communication and interpersonal skills. Proficient in using project management software and Microsoft Office suite. Ability to work well under pressure and meet deadlines. Flexibility to adapt to changing project requirements. Benefits Competitive Salary, Incentive Program, Medical, Dental, and Vision, 401K, Paid Time Off and Paid Holidays

Bedford, TX, USA

Operations Associate - Symonds Wealth Management63392023381379123

Workable

Operations Associate - Symonds Wealth Management

Symonds Wealth Management is a retirement planning and investment management firm located in Fort Worth, TX. Job Title: Operations Associate Job Type: Full-Time Location: 2512 Horne Street, Suite 100, Fort Worth, TX 76107 Reports To: Operations Manager Job Overview Operations associates are responsible for handling a myriad of operations, customer service, and administration duties. The person that best fits this role is someone that can work at a fast pace, is detail-oriented, wants to support a team, and likes to follow processes and procedures to ensure accuracy and timely communication Responsibilities and Duties Operational Duties Follow necessary steps for investment account creation Continuous follow up on outstanding requirements during account creation and account funding Communicate over the phone and email to gather requirements for account creation Adding, updating, and completing workflows within our CRM system Address work items in NOT IN GOOD ORDER (NIGO) status Add and edit account features such as cashiering requests for a client Work alongside experienced team members and ask for help when needed Customer Service Duties Create a welcoming experience for all guests and team members Answer inbound phone calls and route them to the right person or take a message Handle customer requests and account service items like address and beneficiary changes Set up and maintain our customer online portal experience in eMoney Administrative Duties Data Entry Creating electronic files for clients and accounts Printing, Scanning, Faxing, Mailing, and Filing Qualifications Experience: 1-3 years preferred but not required Education: College degree preferred but not required Skills Required: Computer Skills Communicating Over the Phone Organizational Skills Persistency

Fort Worth, TX, USA

Tru by Hilton, McKinney Front Desk Supervisor63499831291907124

Workable

Tru by Hilton, McKinney Front Desk Supervisor

Qualifications High School diploma or higher-level education 3 years of hotel front office experience with a minimum of 1 year at the supervisory level Salaried Employees: Must be willing to work 50+ hours per week; at a minimum of 5 days per week Willing to work the evening shift Process reservations received from sales office and other hotel departments Have complete knowledge of room types and offered rate plans Process cancellations and modifications to reservations Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates Effective communication skills Open with praise, discrete with criticism Self-motivated Effective leadership skills Pleasant personality Well-groomed and professional appearance Effective customer service skills Performance shall be measured by budgeted REVPAR, MSI Index, Guest Service Index (GSI) and the Associate Standard Index (ASI) Benefits Open and close out discount rates on reservation systems when applicable Fully understand the hotel’s franchise policy on guaranteed reservations and no- shows Responsibilities Directly supervise all front office personnel and ensure proper completion of all front office duties Direct and coordinate the activities of the front desk, reservations, and guest services Ensure the proper appearance of the lobby and all public areas, including the breakfast area Act as the Manager on Duty (MOD) when scheduled as such by the General Manager Financial: Aggressively pursue the hotel’s revenue goals and effectively utilize yield management and revenue maximization tools Constantly seek new ways to increase room revenue and occupancy Rates: Aggressively and effectively manage and continuously update rates on the web and all other distribution channels Sales & Marketing: Work closely with the sales team and capitalize on all revenue opportunities Effectively control and manage all front office and breakfast area operational expenses including labor, overtime, supplies etc., and seek and implement cost saving strategies Guest Service: Ensure that the hotel meets/exceeds Fine Hospitality and Brand standards for guest satisfaction Leading: Motivate, coach and train front office team members, set goals and hold team members accountable, and provide feedback, rewards, and recognition Work Ethic: Demonstrate a high level of integrity, take ownership of personal and team actions, communicate effectively, promote collaboration, nurture a positive, professional work environment, and adhere to FHG’s Standard Operating Procedures Send a daily end of the day activity and accomplishment email to the General Manager and a copy to the FHG Director of Operations Responsible for the Night Audit Be proficient on the use of the Property Management System, and train front desk personnel on the system Have a good understanding of all of hotel operating procedures Enforce all existing and new policies and procedures with the front office and breakfast area staff Maintain proper staffing in all front office areas and the breakfast area Prepare and post the front office and breakfast area staff work schedules in a timely fashion Conduct regular performance reviews of front office and breakfast area staff Constantly monitor front office communications logs Monitor appearance of all front desk and breakfast area staff, to ensure they are following company uniform policy Conduct weekly departmental meetings, and individual meetings as needed Supervise delegated responsibilities and follows up Maintain all equipment, conduct an inventory on the last day of each accounting period, and maintain office and breakfast area supplies at par Inform the General Manager of any unique situations, or unusual developments in front office operations Handle guest complaints effectively Responsible for being the hub of communication for the hotel as well as being at the forefront of guest services Be willing and able to work any shift, including night audit and fill in when other employees are not able to work their scheduled shift Required to cover all 3 shifts when there is a consecutive call off Complete weekly schedules for front office and breakfast area staff as per Standard Operating Procedures Understand the Chart of Accounts to code the invoices for the front office and the breakfast area Process reservations by mail, telephone, fax, and central reservation systems referrals Job description Reports To: General Manager Requirements: • High School diploma or higher-level education. • 3 years of hotel front office experience, • Proficient in PEP • At a minimum of 5 days per week. • Willing to work weekend and/or evening shift (flexible schedule). General Responsibilities: • Directly supervise all front office personnel and ensure proper completion of all front office duties. • Direct and coordinate the activities of the front desk, reservations, and guest services. • Ensure the proper appearance of the lobby and all public areas, including the breakfast area. • Act as the Manager on Duty (MOD) when scheduled as such by the General Manager. Primary Functions: Revenue • Financial: Aggressively pursue the hotel’s revenue goals and effectively utilize yield management and revenue maximization tools. Constantly seek new ways to increase room revenue and occupancy. • Rates: Aggressively and effectively manage and continuously update rates on the web and all other distribution channels. • Sales & Marketing: Work closely with the sales team and capitalize on all revenue opportunities. Profit • Effectively control and manage all front office and breakfast area operational expenses including labor, overtime, supplies etc., and seek and implement cost saving strategies. Quality • Guest Service: Ensure that the hotel meets/exceeds Fine Hospitality and Brand standards for guest satisfaction. Leadership • Leading: Motivate, coach and train front office team members, set goals and hold team members accountable, and provide feedback, rewards, and recognition. • Work Ethic: Demonstrate a high level of integrity, take ownership of personal and team actions, communicate effectively, promote collaboration, nurture a positive, professional work environment, and adhere to FHG’s Standard Operating Procedures. Specific Responsibilities: • Send a daily end of the day activity and accomplishment email to the General Manager and a copy to the FHG Director of Operations. • Responsible for the Night Audit. • Be proficient on the use of the Property Management System, and train front desk personnel on the system. • Have a good understanding of all of hotel operating procedures. • Enforce all existing and new policies and procedures with the front office and breakfast area staff. • Maintain proper staffing in all front office areas and the breakfast area. • Prepare and post the front office and breakfast area staff work schedules in a timely fashion. • Conduct regular performance reviews of front office and breakfast area staff. • Constantly monitor front office communications logs. • Monitor appearance of all front desk and breakfast area staff, to ensure they are following company uniform policy. • Conduct weekly departmental meetings, and individual meetings as needed. • Supervise delegated responsibilities and follows up. • Maintain all equipment, conduct an inventory on the last day of each accounting period, and maintain office and breakfast area supplies at par. • Inform the General Manager of any unique situations, or unusual developments in front office operations. • Handle guest complaints effectively. • Responsible for being the hub of communication for the hotel as well as being at the forefront of guest services. • Be willing and able to work any shift, including night audit and fill in when other employees are not able to work their scheduled shift. Required to cover all 3 shifts when there is a consecutive call off. • Complete weekly schedules for front office and breakfast area staff as per Standard Operating Procedures. • Understand the Chart of Accounts to code the invoices for the front office and the breakfast area. • Process reservations by mail, telephone, fax, and central reservation systems referrals. • Process reservations received from sales office and other hotel departments. • Have complete knowledge of room types and offered rate plans. • Open and close out discount rates on reservation systems when applicable. • Fully understand the hotel’s franchise policy on guaranteed reservations and no- shows. • Process cancellations and modifications to reservations. • Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates. • Optimum Attributes: • Effective communication skills • Open with praise, discrete with criticism • Self-motivated • Effective leadership skills • Pleasant personality • Well-groomed and professional appearance • Effective customer service skills • Performance Standards: Performance shall be measured by budgeted REVPAR, MSI Index, Guest Service Index (GSI) and the Associate Standard Index (ASI).

McKinney, TX, USA

Client Services Associate - Waterworth Wealth Advisors63499778607873125

Workable

Client Services Associate - Waterworth Wealth Advisors

Full-time, Client Service Associate (CSA) Requirements Summary: Waterworth Wealth Advisors, LLC helps our clients achieve their financial goals through a financial advisory partnership built on integrity and trust. We take the stress out of managing personal finances by making them less complicated and taking a holistic, proactive, and streamlined approach. We are seeking a motivated, self-directed individual who can help conduct the smooth operations of a fast-paced, growing financial planning firm. The Client Relations Associate supports the practice with various functions and tasks. The successful candidate will possess a high level of integrity, energy, and excellent client-facing skills. The Client Relations Associate manages the CRM system, schedules appointments, does meeting preparation and follow-through. This role offers an opportunity for growth into roles with expanded responsibilities with a firm committed to high-touch/high-tech comprehensive wealth management solutions for individuals with complex financial situations. If you are energetic, collaborative, client-focused, and have a heart to serve others, Waterworth Wealth Advisors is your place. Critical Outcomes and Responsibilities: Supports the delivery of financial advice and services to clients, including handling all administrative functions with Financial Advisors and the firm with the goal of client retention, client satisfaction, and reaching business objectives Deepen client relationships through proactive, regular client interaction, including appointment scheduling and correspondence: answer all incoming calls and make positive client impressions on behalf of the firm Assist in client meeting preparation and follow-up, including assembling requisite paperwork, report generation, and post-meeting documentation Process, submit, and service all account paperwork/requests; follow through to completion utilizing paperless procedures Deposit checks received and maintain the check blotter in adherence to compliance guidelines Maintain CRM database; define and ensure adherence to appropriate client service models Manage and update mailing lists for birthdays, holidays, and firm marketing efforts Manage multiple and competing priorities daily in pursuit of business objectives Support client communications and social media marketing Qualifications, Skills, and Behavioral Requirements: Bachelor's Degree along with a minimum of 3 years executive administrative experience; financial services industry experience a plus Strong written and verbal communication skills Ability to pay close attention to detail, ensure accuracy and completeness of work Proficient with CRM Systems as well as Outlook, Microsoft Word, Excel, and PowerPoint Basic knowledge of financial principles, retirement products, or financial planning Proven ability to manage advanced, confidential, administrative duties Outstanding organizational skills and excellent follow-through Capable of acting as a self-starter with an excellent ability to multi-task and prioritize Effective without direct management and a structured environment, but able to follow procedures and regulatory requirements Prefers a systematic approach to decision making but is capable of timely responses Prefers to be accommodating to the needs of clients and co-workers but able to take a personal position that is different from the groups' position when necessary ***Federal, State, and local background checks are required. ***Credit Check required Interested parties should email their resume as well as a letter of interest to seana@waterworthwa.com. We will start interviewing immediately, and we will accept resumes until we have the right person on board. Benefits A collaborative team environment with competitive pay and an opportunity for team bonuses Growth opportunity (education/experience/exposure to high level investing and financial matters) Direct communication/access to the principle of the firm PTO and Holidays Discounted gym rates Health benefits Birthday and Team Celebrations

Grapevine, TX, USA

Workable

Secretary

Pollo Regio Corporate Office is currently looking out for Secretary candidates who will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. This position will assist colleagues and executives by supporting them with planning and distributing information. Secretaries will be the point of reference for all queries, requests or issues pertaining to the Maintenance department covering all Pollo Regio stores. Responsibilities Receive maintenance calls. Schedule appointments with third parties' companies. Process payments and arrange with technicians via phone. Assign the maintenance team to different locations to fix restaurant issues. Confirm invoices with restaurant managers. Continuous communication with managers. Archive and store files. Requirements Must be Bilingual (English /Spanish) Proven experience as a secretary or administrative assistant Familiar with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Benefits Hourly Pay Rate up to $17/hr. Medical, Dental, Vision and Life Insurance 401(K) with a company match Opportunities for Career Development and Growth Vacation Days, Floating Holidays Thanksgiving and Christmas Day Holiday Employee food discount at stores

Grand Prairie, TX, USA

$17