Executive Operations & Scrum Coordinator (Project Support) (Charlotte)

Description

Summary: Seeking an organized and proactive professional to provide comprehensive executive, project, and agile support, ensuring smooth operations and efficient coordination across various initiatives. Highlights: 1. Supports executives, projects, and Agile teams 2. Coordinates communication and tracks project deliverables 3. Facilitates Scrum ceremonies and maintains Agile tools Key Responsibilities Executive Support Manage executive calendar, appointments, and meeting scheduling. Prepare meeting agendas, notes, action items, and follow-ups. Draft professional emails, proposals, presentations, and correspondence. Maintain confidential business records and documentation. Project Coordination Track project deliverables, milestones, and deadlines. Monitor action items across multiple initiatives. Maintain project plans and status reports. Coordinate communication between internal teams, clients, and vendors. Organize project documentation and repositories. Scrum & Agile Support Facilitate Scrum ceremonies: Daily Standups Sprint Planning Sprint Reviews Retrospectives Maintain Jira, Azure DevOps, Trello, or similar Agile tools. Track sprint progress and team commitments. Update product backlogs and project dashboards. Prepare sprint metrics and executive reporting. Business Operations Support Assist with recruiting coordination and candidate scheduling. Maintain CRM and prospect databases. Support LinkedIn outreach campaigns. Track contracts, invoices, and vendor documentation. Assist with staffing and consulting operations. Documentation & Reporting Create and maintain: PowerPoint presentations Excel reports and dashboards Word documents and templates Process flows and SOPs Prepare weekly executive reports and KPI dashboards. Organize and maintain SharePoint and Teams environments. Required Qualifications Technical Skills Advanced Microsoft Office Suite: Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reporting) PowerPoint Word Outlook Teams SharePoint Experience with: Jira Azure DevOps Experience supporting Agile/Scrum teams. Professional Experience 3+ years supporting executives, project managers, or business leaders. 2+ years working in Agile/Scrum environments. Experience coordinating multiple projects simultaneously. Strong written and verbal communication skills. Preferred Experience Cybersecurity, IT, Utility, or Staffing industry experience. Scrum Master Certification (CSM, PSM, or equivalent). Experience creating executive-level presentations. Experience with AI productivity tools such as Microsoft Copilot or ChatGPT. Desired Traits Extremely organized and detail oriented. Self-starter who requires minimal supervision. Strong critical thinking and problem-solving skills. Professional and customer-service focused. Comfortable working remotely. Ability to anticipate needs and proactively solve problems.