California Other Job Listings - OK

Browse

Property For Sale

Property For Rent

Antiques Collectibles

Baby Kids Items

Books， Movies And Music

Home Improvement Supplies

Musical Instruments

Office Supplies

Home Improvement

Repair And Technical Support

Writing， Translation， And Transcription

Vehicle rentals

Administration & Office Support

Advertising， Arts & Media

Banking & Financial Services

Call Center & Customer Service

CEO & General Management

Community Services & Development

Consulting & Strategy

Design & Architecture

Education & Training

Farming， Animals & Conservation

Government & Defense

Healthcare & Medical

Hospitality & Tourism

Human Resources & Recruitment

Information & Communication Technology

Manufacturing， Transport & Logistics

Marketing & Communications

Mining， Resources & Energy

Real Estate & Property

Retail & Consumer Products

Science & Technology

Self Employment

Sport & Recreation

Trades & Services

Activities & Groups

Artists & Musicians

Classes & Lessons

Friendship & Networking

Travel & Travel Partners

Skills & Language Swap

···

Log in / Register

Other in California

Best Match

Filter·1

Other

California

Salary

Job Type

Workplace type

Unit

Location:California

Category:Other

Warehouse Traffic Clerk - 2nd Shift (2pm-10:30pm)63846059555971120

Warehouse Traffic Clerk - 2nd Shift (2pm-10:30pm)

Description Vesta Home is a leader in luxury interior design and furniture staging, serving prestigious markets such as Los Angeles, San Francisco, Florida, and New York. Our team is dedicated to creating iconic spaces that enhance the sale of properties by effectively merging style with functionality. As a Forklift Operator specializing in Cherry Picker equipment, you will play a vital role in optimizing our warehouse operations and contributing to the seamless flow of inventory. You will ensure that all products are handled safely and efficiently while maintaining the organization of our warehouse. Overview We are seeking a detail-oriented and organized Inventory Specialist to join our team. The ideal candidate will play a crucial role in managing inventory levels, ensuring the accuracy of stock records, and supporting supply chain operations with Data entry. This position requires a strong understanding of inventory control processes, warehouse management systems, and demand planning to optimize inventory flow and minimize discrepancies along with data entry and strong commination skills Duties Monitor Projects and coordinate with internal teams and report discrepancies. Conduct regular stock audits and reconcile discrepancies in inventory records. Collaborate with the design ops team and operations team to forecast demand and plan for procurement needs. Utilize warehouse management systems to track inventory movements and ensure proper storage practices. Analyze inventory data using tools like EAMS, INTERNAL to identify trends and improve efficiency. Assist in the development of materials management strategies to optimize picking process. Coordinate with all operation teams to ensure timely delivery of reporting. Implement best practices for inventory control and contribute to continuous improvement initiatives. Requirements Proven experience in inventory control, supply chain management, or warehouse operations is preferred. Familiarity with demand planning processes Proficient in using warehouse management software and other relevant systems. Strong analytical skills with experience in data analysis tools such as Internal and EAMS Excellent organizational skills and attention to detail are essential for success in this role. Ability to work collaboratively within a team environment while managing multiple priorities effectively. Knowledge Luxury Furniture background is a plus. Benefits Benefits: 401(k) 401(k) matching Health insurance Paid time off Schedule: 8 hour shift Monday to Friday

Pico Rivera, CA, USA

Negotiable Salary

Administrative and Operations Coordinator63846055117953121

Administrative and Operations Coordinator

We seek a bilingual and detail-oriented Administrative and Operations Coordinator to join our team in the facility maintenance services field. The ideal candidate will be responsible for providing administrative and operations support to the company, including recruiting, vetting, managing, and coordinating a network of independent contractors and subcontractors performing maintenance and repair services at client facilities. This role requires strong communication skills in both English and Spanish, experience in contractor vetting, and a deep understanding of facility maintenance services to ensure high standards, safety, and compliance across multiple client locations. Key Responsibilities: Administrative Support Vetting Independent Contractors: Thoroughly vet potential independent contractors and subcontractors to ensure they meet all necessary qualifications, certifications, and standards for facility maintenance work. Review resumes, check references, verify licenses and insurance, and ensure compliance with industry regulations and safety protocols. Contractor Recruitment & Onboarding: Identify and recruit qualified independent contractors for various maintenance services (e.g., HVAC, plumbing, electrical, janitorial, and landscaping). Guide contractors through the onboarding process, ensuring they meet all company requirements and adhere to safety standards. Communication & Support: Serve as the main point of contact for independent contractors, resolving issues or concerns related to work assignments, contracts, or payment. Ensure clear communication with both contractors and the company in English and Spanish. Operational Support Vendor Management: Build and maintain strong relationships with independent contractors, ensuring they meet service-level agreements (SLAs) and perform work to the highest standards. Address any concerns or performance issues that arise in both languages. Contractor Scheduling & Coordination: Develop and manage schedules for independent contractors, ensuring maintenance tasks are completed on time and according to client expectations. Communicate effectively with contractors in both English and Spanish regarding job assignments, timelines, and requirements. Performance Monitoring & Reporting: Regularly assess contractor performance through evaluations and feedback. Provide management with reports on contractor status, work completion, and any issues related to contractor performance or project timelines. Safety & Compliance: Ensure all contractors comply with safety regulations, company policies, and industry standards. Problem Resolution: Effectively resolve conflicts, complaints, or issues between contractors or internal teams. Use strong problem-solving skills and bilingual communication to maintain smooth operations. Requirements High School diploma or equivalent; additional education in business administration, facilities management, or a related field preferred. Minimum of 3-5 years of experience in administrative support, contractor coordination, facility maintenance, or a related field. Proven experience in vetting and managing independent contractors, including reviewing qualifications, licenses, insurance, and compliance with safety standards. Strong knowledge of facility maintenance services, such as HVAC, plumbing, electrical, janitorial, and general repairs. Bilingual fluency in both English and Spanish, with strong verbal and written communication skills in both languages. Excellent organizational, time-management, and multitasking skills. Proficiency in Microsoft Office Suite and facility management software. Knowledge of OSHA regulations, safety standards, and industry best practices in the facility maintenance field. Ability to work independently and as part of a team, with strong problem-solving abilities. Physical Requirements: Ability to lift up to 30 lbs. Ability to stand, walk, bend, or kneel for extended periods. Benefits Company contribution of $600/mo towards health, vision, dental, and life and supplemental insurance Company paid for short-term disability insurance Company 401k contribution= 3% of base salary Great PTO and paid holiday plan Base salary ranging from $65,000 - $70,000

San Diego, CA, USA

$65,000-70,000/year

Influencer Marketing Associate63846029032065122

Influencer Marketing Associate

About Seismic Seismic is a boutique marketing agency that specializes in building high-performance Influencer Marketing campaigns and communities for brands. Influencer marketing provides huge potential, but can have lots of friction and failure points. By combining institutional knowledge with data science and proprietary technology, we deliver performance-driven influencer marketing campaigns that work seamlessly for brands, creators, and audiences alike. If you are passionate about the creator economy, we want to talk to you! About the Role We are looking to grow our Talent and Campaign Planning team, responsible for identifying and vetting new creators for influencer marketing campaigns on YouTube, Instagram, Twitch and other content creation platforms. The ideal candidate will have experience in influencer marketing, particularly on YouTube, and possess strong communication, prospecting, and organizational skills. We are a remote-friendly team with offices in Oakland, CA. This is a full-time position with a base compensation of $50,000. We are currently only able to consider candidates with legal residence in the following states: California, Colorado, Florida, Idaho, New York, North Carolina, Oregon, Pennsylvania, or Texas. In this job you will… Prospect for new content creators that are a fit for our key brand partners Vet creators and their content to ensure that marketing campaigns can be high-performance Conduct cold email outreach to prospects and onboard viable candidates for branded integrations Negotiate creator rates and effectively evangelize Seismic's approach to Performance Influencer Marketing You may be a good fit if you… Have 1-3 years of related experience in Influencer Marketing or other creator-economy related fields Are detail oriented and highly communicative Have experience with negotiating, data analysis, and prospecting Are well-versed in digital advertising and influencer marketing terminology (i.e. YouTube/Instagram/Twitch metrics and best practices) We will review all completed applications that come in through our career site. Please do not reach out directly on LinkedIn - we promise we'll get back to you! Seismic Core Values Empathize | We work hard to understand each other, our needs, and our points of view. We think about the needs of brands, creators, and audiences, and help them understand each others’ goals. Work as one | We seek to be an extension of our partners’ teams, working seamlessly with brand marketers and creators to help their businesses succeed. We work collaboratively and share information across teams. Create an outsized impact | We are a small team that gets big results. We stay focused on our brands’ and creators’ goals and avoid bureaucracy and bloat. We solve problems creatively and find ways to over-deliver. Think long-term | We create authentic, meaningful relationships between creators, brands, and audiences. We invest in quality to achieve long-term sustainability, and we take accountability for high performance over time. Produce the best campaigns | Our campaigns are smart, creative, and effective. We empower creators and brands to get the best of each other. We push for authenticity and quality, and manage the details to ensure campaigns are successful. Diversity and Inclusion Seismic is an Equal Opportunity Employer. The creator community is a large and diverse group, and we want our team to reflect the diversity of the creators and audiences we support. We particularly encourage people from groups that are underrepresented in technology and media to apply. We know that not all candidates will evaluate themselves with the same yardstick, so please consider applying even if you feel you don’t meet all of the requirements.

California, USA

Administrator in a High Energy Chiropractic Office63845343649153123

Administrator in a High Energy Chiropractic Office

Join our fantastic team at Good Vibrations Family Chiropractic as a Chiropractic Administrative Assistant! We're looking for someone who loves helping others and thrives in a fast paced, friendly, positive environment. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients. Your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, and providing support to our chiropractic team. We are looking for a long term, full time employee with flexible hours Mon-Fri. If you have a passion for health and wellness and enjoy working with people, we want to hear from you! Requirements We'd love to find someone who embodies our values, so here are the qualities we're looking for: Friendly and outgoing personality Strong communication skills Great organizational abilities and attention to detail Ability to work well in a team environment Ability to navigate new computer systems Strives to create a 5 star Customer Service Experience Willingness to learn and grow Benefits Paid Time Off (sick pay and Personal days) Vacation Health, dental and vision insurance 401K Family Leave Short Term Disability Training & Development Wellness Resources

San Diego, CA, USA

Negotiable Salary

Bilingual Business Facilitator (Japanese and English)63393554945411124

Bilingual Business Facilitator (Japanese and English)

Position Summary As a new team member of 33 USA Inc., you will take on the role of Bilingual Business Facilitator. This crucial position bridges the communication gap between our Japanese leadership team and English-speaking staff, while facilitating smooth interactions with our diverse clientele. Leveraging your deep understanding of the entertainment industry, particularly in film and anime marketing, along with your exceptional Japanese-English interpretation and translation skills, you will contribute significantly to the organization's success. Requirements Essential Job Functions & Responsibilities: Interpretation: - Provide real-time interpretation for internal communications across all departments (Business Development Div, PR Div, Social Media Marketing Div) - Facilitate communication between clients and internal staff through accurate and culturally nuanced interpretation - Offer interpretation support during business development and sales activities - Provide interpretation services at various events and conventions Translation: - Translate Japanese materials from clients into English for internal teams (Business Development Div, PR Div, Social Media Marketing Div) - Translate English documents from native-speaking internal teams into Japanese (Business Development Div, PR Div, Social Media Marketing Div) - Ensure consistency and accuracy in all translated materials Cultural Mediation: - Act as a cultural liaison, providing context and explaining cultural nuances to both Japanese and English-speaking team members - Assist in adapting marketing strategies to suit different cultural contexts Quality Assurance: - Maintain high standards of accuracy and professionalism in all communications - Develop and maintain a glossary of industry-specific terms and company-specific expressions Social Media Account Management: - Directly manage social media accounts for the company's public relations activities - Plan, create, and schedule post content - Translate and optimize content for multilingual audiences - Engage with followers (respond to comments, handle messages, etc.) - Create social media analytics reports and propose improvements for performance enhancement Executive Communication Support: - Provide comprehensive English communication support for the CEO and COO in their daily lives in Los Angeles - Assist executives with verbal and written communications in various non-business settings (e.g., healthcare, real estate, local services) - Offer cultural context and guidance to help executives navigate local customs and practices - Accompany executives to important personal appointments when language assistance is required - Ensure confidentiality and discretion in all matters related to executives' personal affairs Education and Experience Requirements: Required: - Native-level proficiency in both Japanese and English - Professional experience in interpretation and translation (preferably in the entertainment or marketing industry) - Degree in Translation, Interpretation, Communications, or a related field - Knowledge of the film and anime industries - Excellent verbal and written communication skills in both languages - Deep understanding of cultural differences between Japan and the United States - Ability to work under pressure and manage multiple priorities - Proficiency in Microsoft Office Suite and familiarity with translation support tools Desired Skills and Abilities: - Experience in marketing, PR, and social media management is a plus - Experience in operating major social media platforms (Twitter, Facebook, Instagram, etc.) - Familiarity with entertainment industry terminology and trends - Strong interpersonal skills and ability to work effectively in a multicultural environment - Adaptability and quick learning ability to keep up with rapidly changing industry trends - Attention to detail and commitment to delivering high-quality work - Time management skills and ability to meet deadlines consistently - Discretion in handling confidential information - Passion for film, anime, and pop culture Benefits A number of programs cover all employees in the manner prescribed by law. Additionally, 33 USA Inc. provides several Company-designated benefit programs. Health Care Plan (Medical, Dental & Vision) Paid Time Off (Vacation, Sick & Public Holidays) Typical office work environment conditions. May be asked to work on evenings and weekends as necessary.

Los Angeles, CA, USA

Negotiable Salary

Clerical Support Assistant Diamond Bar, CA63392067554051125

Clerical Support Assistant Diamond Bar, CA

What you’ll do: Completes a broad variety of administrative tasks for the District Manager and team. Assist with operational support. Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Assists in managing special projects. Project management skills necessary. Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching. Provides a variety of reports to location managers. Other duties as assigned. Requirements High school diploma (or equivalent). Minimum of two years’ experience in general office experience. Must be able to communicate clearly, accurately, and effectively both orally and in writing. Must be able to interact professionally with all levels of management. Payroll and other administrative or secretarial education/experience a plus. Ability to multi-task in a fast-paced environment. Self-motivated, requiring little direct supervision. Proficient in Microsoft Office and other basic computer programs Demonstrated ability to learn new tasks and responsibilities. Benefits Full Time Benefits Include: Vacation Time (After 1 Year) 401k With Match(After 1 Year) Medical Benefits (Medical, Dental, Vision 90 days) Sick Time(After 1 Year) Personal Days(After 1 Year) Company Paid Holidays

City of Industry, CA, USA

Negotiable Salary

Facilities Coordinator63499984231939126

Facilities Coordinator

Facilities Coordinator Starting Salary Range: $42,193 - $50,632 GGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations, this position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do: General: Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff. Office Premises/Facilities: Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom. Work with building engineering as needed. Oversee office vendors and janitorial teams. Work with Property management staff as needed. Research, request and review service or purchase bids. Process and confirm facility maintenance or service requests. Screen and handle workstation issues and repairs. Set-up and tear down conference rooms for events, meetings, and training. Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed. Work with the property’s Security vendor on building access. Mail Room Collect, sort, and distribute incoming mail and packages. Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings. Operate and maintain computerized mail machine to post outgoing mail. Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner. Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner. Front Desk Coverage Serve as back-up to the front-desk/receptionists. Handle calls and visitors professionally and appropriately Assist with booking conference rooms and public meeting rooms as needed. Inventory/Supply Maintenance Request or order office supplies and staples as needed. Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements. Organize and maintain supply and storage areas. Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations. Equipment Maintenance Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed. Serve as contact person for all equipment maintenance and repairs. Other Participate in special projects and assist with additional duties or tasks, as assigned. Maintain office equipment and appliances, submit service requests as needed. Work with IT and Supervisors on new hire needs and seat assignments. Maintain and distribute Office Floor Plans. Assist with print and bulk copying projects and orders, including: Business Cards & Nameplates GGRC Envelopes, Department Forms GGRC Information Booklets, Brochures, and Flyers, etc. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Access to reliable transportation a plus. Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Rafael, CA, USA

$42,193-50,632/year

Project Management Assistant - Hybrid63499932210305127

Project Management Assistant - Hybrid

The position is based in Pomona with two days (Tuesday and Wednesday) working at the office. Company Overview: PM2CM, Inc., is a professional services company dedicated to providing Program, Project and Construction Management, Scheduling, Cost Controls and Claims avoidance and Mitigation services to our clients. Our goal is simple: To offer and deliver the “best in class” project management, construction management and project controls services that allow our clients to build with confidence! To achieve these objectives, we will strive to hire the best qualified professionals, provide training and mentoring to our budding professionals, have a sound and complete understanding of our client’s corporate and project needs and provide our services with integrity and stellar professionalism. Position Overview: As a Project Management Support, you will play a crucial role in assisting our project managers in planning, executing, and monitoring various projects. Your exceptional organizational skills, attention to detail, and ability to collaborate with cross-functional teams will be key in ensuring the successful delivery of projects within deadlines and budget constraints. This position is an excellent opportunity for someone looking to develop their project management skills in a fast-paced and rewarding environment. Key Responsibilities: Project Planning: Collaborate with project managers to develop comprehensive project plans, defining project scope, goals, deliverables, resources, and timelines. Documentation Management: Maintain accurate and up-to-date project documentation, including project schedules, meeting minutes, action items, and project reports. Communication: Facilitate clear and effective communication among team members, stakeholders, and project managers, ensuring all parties are informed of project progress, changes, and potential risks. Task Coordination: Assist in coordinating tasks and activities between team members, monitoring progress, and addressing any roadblocks to ensure timely completion of project milestones. Resource Management: Help allocate resources efficiently and effectively, ensuring the right personnel and materials are available for each project phase. Risk Identification: Collaborate in identifying potential project risks and assist in developing mitigation plans to minimize their impact on project outcomes. Quality Assurance: Support project managers in ensuring that deliverables meet quality standards and align with client expectations. Budget Tracking: Assist in monitoring project budgets, tracking expenses, and reporting financial status to project managers and relevant stakeholders. Post-Project Evaluation: Participate in post-project evaluations, gathering feedback, analyzing results, and identifying areas for improvement. Continuous Improvement: Contribute to the enhancement of project management processes and best practices, promoting efficiency and effectiveness across the organization. Requirements Qualifications: Bachelor's degree with 3 years or more experience as a project management support. Proven experience in project coordination, administration, or a similar support role is advantageous. Strong organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills to foster effective team collaboration and stakeholder engagement.

Los Angeles, CA, USA

Negotiable Salary

Bid Coordinator63393540929283128

Bid Coordinator

Bid Coordinator A bid coordinator manages the bidding process for a company or organization, which can include proposals, tenders, and bids for various projects. They work with different teams and departments to ensure the process is efficient and runs smoothly Proposal management: Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs Coordination and communication: Organizing meetings, presentations, and updates to promote a collaborative environment Business development: Supporting the Business Development Manager and General Manager in acquiring new business, marketing, and social media activities Bid library management: Managing, reviewing, and updating bid library content Case studies and reference materials: Preparing case studies and other reference materials Customer due diligence: Ensuring customer due diligence and terms of business agreements are in place

McClellan Park, CA, USA

Negotiable Salary

Administrator/Office Manager, Fast Growing Swiss Medical Dermatology Company63392054710787129

Administrator/Office Manager, Fast Growing Swiss Medical Dermatology Company

Stratpharma, a fast-growing Swiss medical dermatology company, is seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our company. Responsibilities include managing calendars, scheduling appointments, arranging travel, coordinating meetings, and handling correspondence. You will also be responsible for maintaining office supplies, managing files, and assisting with various administrative tasks, as needed. We are looking for someone who is proactive, efficient, and able to multitask effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work well in a fast-paced environment. Joining Stratpharma means becoming part of an innovative and dynamic company in the medical dermatology industry. We offer competitive compensation and benefits packages, as well as opportunities for career growth and development. Requirements Previous experience in an administrative role Finance experience i.e. AR/AP Proficient in Microsoft Office Suite Excellent organizational and time management skills Strong attention to detail Ability to prioritize and multitask effectively Excellent written and verbal communication skills Ability to work well independently and as part of a team Flexibility to adapt to changing priorities and deadlines Professional and friendly demeanor High level of confidentiality and discretion Benefits This is small team that get on extremely well creating a friendly and welcoming company culture. It is an exciting time to join this expanding, vibrant company and gain a role with the potential for accelerated career progression. This role offers a competitive salary and leading benefits. Roles of this nature rarely stay vacant for long, please apply today to avoid disappointment.

San Diego, CA, USA

Negotiable Salary

Client Care Coordinator634998457867531210

Client Care Coordinator

We at Krista Care believe in a client first approach. We are looking for compassionate people to work with Krista Care. We are more than just a team as we treat each other as family. If you are looking for a company that will treat you like family, then Krista Care is for you! The core of this position is the coordination of caregivers and client’s schedules, ensuring the client’s needs are met in a professional and timely manner. This position will also maintain employee records for compliance purposes, while working together with a small team. 1 – Maintain Patient Assignment Lists 2 – Manage Administration records with all insurance carriers 3 – Guide and coach Caregivers on best practices 4 – Provide Performance Appraisals for Caregivers at specified intervals 5 – Assign the best Caregiver for each client, filling all open shifts, while provide consistent quality care, and providing reports to upper management. 6 – Oversee the following: · Quality Insurance · Inquiry Calls · Assessments · Performs annual performance reviews for office employees and/or caregivers · Participate in on-call rotation to answer inbound calls 7 - Participate in hiring, coaching, and assessing the performance of administrative and direct care employees 8 – Develop, in collaboration with the CEO, a Marketing and Sales Plan to include strategies for maintaining and growing the local markets in the Los Angeles, San Bernardino County, Riverside County and Orange County 9- Recruiting: Sourcing and Screening: Identifying potential candidates through various channels, including job boards, social media, databases, and referrals. Interviewing: Conducting initial and follow-up interviews to assess candidates' qualifications, skills, and fit. Onboarding: Assisting with the onboarding process for new hires. Legal Compliance: Ensuring that all recruiting activities comply with relevant laws and regulations. About Krista Care LLC: Krista Care LLC is a home care agency based in Arcadia, California, dedicated to enhancing the quality of life and promoting maximum independence for seniors, individuals with disabilities, and those requiring in-home assistance. Their mission centers on providing compassionate, personalized care that allows clients to remain safely and comfortably in their own homes. Requirements 1 – Must have one year of Client Care Coordinator or office experience 2 – Bilingual in English/Spanish is required. 3 – Four Year College is required. 4- Home Care experience is PREFERABL., But not required. Benefits Krista Care offers : 1- Paid Time off 2- Medical Insurance 3- 401 K 4- Paid Holidays

Arcadia, CA, USA

Negotiable Salary

Case Manager Assistant - Personal Injury Law Firm, Los Angeles, CA633920511621131211

Case Manager Assistant - Personal Injury Law Firm, Los Angeles, CA

******* You will be evaluated for this position based on your ability to follow instructions. In order to apply, DO NOT apply through Workables. Please call 213-289-0619, and listen to the message for further instructions.******* Case Manager - Assistant This is a full-time, Downtown LA-based, In office role. The ideal candidate will be highly organized, proactive, and possess a positive, solution seeking demeanor. The role requires a comprehensive understanding of the pre-litigation process in personal injury cases, including the ability to effectively manage case files, communicate with clients, and handle medical and billing records. Responsibilities: Assist in managing pre-litigation personal injury cases, ensuring all necessary tasks are completed in a timely manner. Request and obtain medical and billing records for personal injury cases, ensuring all documentation is accurate and up to date. Communicate with clients regularly to provide updates on their cases, gather necessary information, and answer questions. Manage treatment schedules and coordinate with healthcare providers to ensure clients receive appropriate care. Handle and manage liens associated with cases, including negotiating or resolving them as necessary. Prepare cases for demand. Conduct intakes on potential new clients, including evaluating and documenting potential cases, and eventually signing up said cases Maintain and organize case files, ensuring all documents are properly accessible. Collaborate with the legal team to ensure all aspects of the case are handled efficiently. Ensure timely communication with clients, medical providers, and the legal team, providing a high level of customer service throughout the process. Requirements Requirements: Experience in Personal Injury pre-litigation, with a strong understanding of the process and relevant tasks. Proven ability to request and manage medical and billing records, treatment coordination, and handling liens. Fluency in English and Spanish, preferred Exceptional organizational skills, with a keen attention to detail. Strong communication skills, both verbal and written. Must be able to maintain a positive approach and a high level of professionalism at all times. Ability to work independently and as part of a collaborative team. Assist as needed Work Conditions: Full-time, In Office, Koreatown LA position. Must be proactive and able to manage multiple cases/priorities simultaneously. Fast paced, critical accuracy, thorough completion of workload Benefits Growing Firm - opportunities abound Medical Dental 401K Parking Team, Culture events Professional Training & Development

Los Angeles, CA, USA

Negotiable Salary

Bid & Contracts Coordinator633920443614731212

Bid & Contracts Coordinator

A respected and established commercial general contractor known for delivering high-quality projects with excellence, safety, and integrity is seeking a Bid & Contract Coordinator. This key role supports bid management and contract administration efforts, ensuring projects launch smoothly and meet all compliance standards. The position is fully onsite and essential for driving the preparation, submission, and documentation of bids while overseeing contract execution from subcontractors to owners. Position Objective The Bid & Contract Coordinator will lead bid preparation, manage estimating documentation, coordinate subcontractor and owner contracts, and oversee critical compliance materials. This role is pivotal in ensuring deadlines are met, documentation is accurate, and project start-up is efficient — protecting the company’s reputation for excellence from project pursuit through contract closeout. Key Responsibilities Bid Management and Support Actively monitor public bidding portals and networks for new opportunities. Maintain an RFQ tracking system and manage estimating folders. Download, organize, and maintain bid documents using platforms such as SmartBid, BuildingConnected, and PlanetBids. Prepare, notarize, and submit bid documents (both electronically and in-person). Coordinate bid bonds, builder’s risk insurance, and bid security as required. Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda. Update and maintain subcontractor/vendor databases with current trade-specific information. Attend internal bid review meetings and maintain meeting records. Track and manage bid calendars to ensure all submission deadlines are met. Subcontract and Owner Contract Administration Draft, issue, and manage subcontract agreements, including necessary exhibits and attachments. Track negotiations, scope changes, and subcontractor amendments. Collect and verify compliance materials (insurance certificates, licenses, bonds, safety plans). Receive Notice to Award (NTA) and initiate owner contract administration processes. Prepare owner contracts for executive review and signature. Coordinate issuance of performance/payment bonds, builder’s risk insurance, and certificates. Prepare and manage AIA documents for private sector projects. Maintain detailed contract files and logs to ensure audit readiness and project efficiency. Compliance and Documentation Manage Good Faith Effort outreach documentation. Ensure timely completion of owner contract requirements (DVBE documents, safety plans, escrow agreements, etc.). Maintain accurate and organized electronic and physical records for all bids and contracts. Requirements Qualifications 3–5 years of experience in the construction industry, particularly in bid management and contract administration. Familiarity with bidding platforms like SmartBid, BuildingConnected, and PlanetBids. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and DocuSign. High attention to detail and a strong sense of urgency. Ability to manage multiple deadlines and shifting priorities professionally. Knowledge of American Institute of Architects (AIA) forms is a plus. Skills and Preferred Background Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required). Experience with public works projects, bidding processes, and platforms is preferred. Notary Public certification (or willingness to obtain). Benefits Medical, Dental, Vision, PTO, 401K and more.

Concord, CA, USA

Negotiable Salary

Operations Coordinator633935217744671213

Operations Coordinator

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements. Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Francisco, CA, USA

$47,618-57,141/year

Project Administrator633920242606091214

Project Administrator

Job Summary: We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively. Duties: - Assist in the coordination and management of project activities - Prepare and distribute project-related documents, reports, and correspondence - Maintain project files and documentation - Schedule meetings and appointments, and coordinate project-related events - Monitor project timelines and deadlines - Communicate with team members and stakeholders to ensure project progress - Provide administrative support to project managers as needed - Perform general clerical duties such as filing, typing, and data entry Requirements Skills: - Previous experience in a construction, industrial, manufacturing or similar environment is preferred - Strong clerical skills with proficiency in file management and organization - Excellent customer service skills with the ability to communicate effectively with clients and team members - Proficient in office management software and phone systems - Detail-oriented with strong problem-solving abilities - Ability to multitask and prioritize tasks effectively Additional Info: Duration: 6-8+ Month Contract Target Hours - 7:00 am - 3:30 pm Job Type: Contract

Los Gatos, CA, USA

Negotiable Salary

Legal Assistant (3-15+)633920190845451215

Legal Assistant (3-15+)

O’Hagan Meyer LLC, a litigation law firm, has an opening for a full-time Legal Assistant in its Los Angeles, CA office. Candidates must have a minimum of 3 – 15 years of experience and must be familiar with Labor & Employment Law. Duties include but are not limited to drafting correspondence, editing, and filing pleadings with State and Federal courts, scheduling depositions, file maintenance, travel arrangements, research, expense reports, time entry and maintaining attorney calendars. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Requirements Ideal candidate should have a very strong understanding of State and Federal court rules and procedures, excellent computer skills with knowledge of Excel and MS Office, including Outlook; experience with Adobe Acrobat or Juris Suite is a plus; excellent oral and written communication skills; exceptional attention to detail; able to work independently as well as with the team; exceptional organizational skills. Position is full time, M-F with the possibility of some overtime. Salary based on experience and included exceptional benefit package. Pay Range: $70-90K per year Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home Free Food & Snacks Wellness Resources

Los Angeles, CA, USA

$70,000-90,000/year

Law Clerk - 25hrs/wk Learn Discovery in a Personal Injury Law Firm (In office)633920182666271216

Law Clerk - 25hrs/wk Learn Discovery in a Personal Injury Law Firm (In office)

Sepulveda Sanchez Law is a leading personal injury law firm dedicated to advocating for the rights of injured individuals. We are currently seeking a motivated and detail-oriented Law Clerk to join our team on a part-time basis (25 hours per week) and assist with discovery in personal injury cases. This is an excellent opportunity for someone interested in gaining hands-on experience in a high-volume law firm environment. This position is in our offices, not remote. To apply for this position, please email your resume and cover letter to careers@sepulvedalawgroup.com. In the subject line of the email, please write "Law Clerk Position". Responsibilities: Assist attorneys with the drafting and preparation of discovery documents, including interrogatories, requests for production of documents, and requests for admissions Review and analyze discovery responses received from opposing parties Conduct legal research on relevant case law and statutes Assist with trial preparation, including preparing exhibits and witness files Organize and maintain case files and documents Assist with general administrative tasks as needed Requirements Currently enrolled in an accredited law school Strong interest in personal injury law Excellent research and writing skills Detail-oriented and highly organized Ability to work independently and meet deadlines Proficiency in Microsoft Office suite Strong communication skills, both written and verbal Prior experience with discovery in personal injury cases is a plus

Los Angeles, CA, USA

Negotiable Salary

Construction Billing Specialist633920026688031217

Construction Billing Specialist

Essential Duties: Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO’s for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Walnut Creek, CA, USA

Negotiable Salary

Call Center Technician634998284578571218

Call Center Technician

Job Duties and Responsibilities: • Cordially answer all calls with established protocol. • Schedule patient appointments with appropriate resource provider. • Verify all patient information upon each contact with patient, and update information in practice management system. • Prepare telephone encounters and messages according to organizational protocols. • Schedule appointments appropriately and accurately according to protocols. • Provide patients with information regarding documentation requirements prior to visits. • Provide patient with information regarding co-pays and fees for services due at time of service. • Notify patients of eligibility requirements and application process for state funded programs. • Document all patient related communications accurately and completely in the patient’s electronic health record, or message when appropriate. • Send outgoing faxes, and assign and distribute incoming faxes on a daily basis. • Scan forms obtained by the patient or clinical staff to the appropriate electronic systems and programs. • Maintain a clean and organized work area. • Other duties as assigned. Requirements Education/Licensing/Training: · High School Diploma or Equivalent. Knowledge, Skills and Experience: · Ability to read, write, and communicate bilingually preferred. · Ability to read, analyze, and interpret medical reports, technical procedures, and governmental regulations. · Ability to calculate figures and amounts such as discounts. · Ability to solve practical problems and deal with a variety of variables. · Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form. · Basic computer skills. Personal/Relationships/Behavior: · Displays cheerful demeanor and makes positive comments when on duty. · Refrains from participation in harmful gossip, dysfunctional group interactions, and divisive behavior. · Displays courteous and professional behavior in all interactions with the public. · Works cooperatively with other staff members. · Displays flexibility in accepting, changing, or carrying out assignments. · Adheres to dress code expectations, including fragrance-free requirements. · Displays sensitivity in a multicultural environment. · Maintain patient and organizational confidentiality. Physical Demands: · Standing/Walking: Up to 10% of the workday consists of stand/walking on tile and cement floors while performing duties. · Sitting: Up to 100% of the workday may be spent sitting answering the telephone. · Lifting: Lifting may include up to 25lbs. in moving equipment or assisting disabled patients. 5% of the day may involve lifting requiring a full range of motion. · Carrying: Up to 25% of the day may include carrying objects weighting up to 10lbs., this may include carrying charts and equipment. · Pushing/Pulling: Up to 5% of the day may require pushing or pulling equipment, drawers, and carts. · Climbing: 5% of the time may include climbing one flight of stairs. · Balancing: 5% of the time may be required to use a footstool in retrieving supplies. · Stooping/Kneeling: 5% of the workday may be spent stooping or kneeling to open drawers and gathering equipment. · Bending: 25% of the workday may be spent in bending at the waist picking up charts and supplies. · Reaching/Stretching: 5% of the time may require reaching or stretching to retrieve equipment on shelves. · Handling: Hand and wrist movement may be required 50% of the workday. · Fingering: Up to 100% of the workday involves typing in the computer, receiving and sending messages. · Feeling: Normal tactile feeling is required to perform all job duties. · Twisting: 5% of the day may be required in retrieving supplies or equipment. · Talking: Average ability and fluency in English is required in communicating with patients, staff, and outside agencies. · Hearing: Average ability is required in answering the telephone and performing all job duties. · Seeing: Average ability is required to read and follow instructions and assisting patients. Benefits Medical, Dental and Vision Insurance 401(k) with matching Generous Paid Time Off, Personal Day, and Holiday packages Flexible Spending Account Plan Employee Assistance Program Life/ADD insurance policy Long Term Disability Insurance Compensation: $21 to $24 per hour, non-exempt

Cloverdale, CA 95425, USA

Engineering Project Manager634998270272031219

Engineering Project Manager

JOB DESCRIPTION – ENGINEERING PROJECT MANAGER $ Oversees all engineering operations including budgeting, scheduling, directing subordinates, prioritizing multiple projects and deadlines, and communication with management staff $ Coordinates, prioritizes, and distributes workload within the engineering department to ensure the efficient, cost effective utilization of staff to meet deadlines $ Understands project’s scope of work and communicates this scope to support staff $ Monitors and maintains project budgets & productivity $ Advises and assists engineers and staff with company policy, process, and methods $ Demonstrates creativity, foresight, and mature engineering judgment in anticipating and solving problems $ Oversees the preparation of improvement plans, specifications, supporting documents, and permit applications for subdivisions, commercial developments, multi-family developments and public works projects in both the public and private sector $ Independently evaluates, selects, and applies standard engineering techniques, procedures, and criteria for the production of construction documentation for land development projects $ Oversees and Designs grading, drainage, paving, sewer, water, street lighting, road alignment, geometrics, shed maps, and erosion control plans $ Works closely with CAD Supervisor, Project Managers, Engineers and Surveyors to obtain project information and ensure drawings are accurate and complete $ Understands project research and verifies utility connection information and determines if additional field information is required for design $ Coordinates with Surveying Department to obtain required information $ Identifies long lead items or project critical requirements (i.e. Right-of-Entry, off-site easements, sub consultant studies, and other agency permits) $ Provides clear concise redline sketches for grading and street sections, utility hardware details, and other site improvement details $ Directs work of Drafters and Technicians by providing, plans, specifications, as well as, written and verbal instructions $ Oversees and Performs civil design calculations (i.e. cost estimates, drainage, sewer studies, voltage drop, and pressure drop calculations) $ Researches code issues and works with City, State and County officials. Understands jurisdictional standards, policies, and local design procedural manuals and knows where to find them or how to get them $ Reviews drawings supplied by vendors, clients, engineers, and architects and recommends necessary changes $ Resolves a variety of complex problems (i.e. conflicting design requirements and difficult coordination requirements) $ Reviews all work for completeness and accuracy before submitting to agencies $ Uses Burrell checklist to ensure quality and completeness $ Stamps and signs improvement plans and reports $ Attends “kick-off” and design review meetings, and interacts with clients S:\Proj\0000 Burrell Phase Checklists\000-Administration\Job Descriptions Evaluations\Engineering Department\Engineering Project Manager.doc ENGINEERING PROJECT MANAGER $ Coordinates with other engineers, technicians, and administrative assistants during preliminary and final plan preparation and submittal $ Takes and drops off plans to clients and government authorities for final signatures as required $ Drafts written communication to clients and public agencies (i.e. transmittal & response memos) $ Serves as a liaison between clients and agencies, subcontractors, and design team $ Maintains positive client relationships $ Takes an increasingly responsible role in the management of projects.

Roseville, CA, USA

Negotiable Salary

Program Coordinator634998119635231220

Program Coordinator

Company Overview: PM2CM is a leading project management company that specializes in providing outstanding project management services. We work with clients across various industries to successfully plan, execute, and deliver their projects on time and within budget. Position Overview: We are currently seeking a dedicated Project Assistant to join our team. As a Project Assistant, you will play a vital role in supporting our project managers in all aspects of project coordination and administration. You will be responsible for maintaining project documentation, coordinating project tasks and schedules, assisting in the preparation of project reports, and providing general administrative support to the project team. Responsibilities: Assist project managers in developing and maintaining project plans, including defining project scope, deliverables, and timelines. Maintain accurate and up-to-date project documentation, including project schedules, meeting minutes, and action items. Coordinate project tasks and schedules, ensuring timely completion of project milestones. Facilitate effective communication among project team members, stakeholders, and clients. Assist in the preparation of project reports, including progress reports, status updates, and budget tracking. Provide general administrative support to project team members, including scheduling meetings, managing calendars, and organizing project-related documents. Assist in identifying project risks and developing mitigation strategies. Support the project team in ensuring project deliverables meet quality standards and client expectations. Contribute to continuous improvement initiatives by identifying opportunities to optimize project processes and procedures. Requirements Requirements: 1-3 years of experience relevant to the position description. Knowledgeable of standard contract terms and conditions. Proficient with Microsoft Excel, Word, and Adobe Acrobat. Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity. Must be detail-oriented and organized. Must be a fast learner and logical thinker. Must be focused on quality and accuracy. Excellent communications skills, both written and verbal. Ability to accurately track and report status when managing concurrently running projects. Assoicate's degree in a relevant field or equivalent work experience. Proven experience in project coordination or a similar role. Strong organizational and time management skills. Excellent written and verbal communication skills. Proficiency in project management software and tools. Ability to work effectively in a team environment. Attention to detail and a high level of accuracy. Ability to prioritize tasks and meet deadlines. Benefits 100% paid health insurance by employer, dental insurance, vision insurance, 401k match and profit sharing.

Monterey Park, CA, USA

Negotiable Salary

Office Assistant - Fiscal634998048657931221

Office Assistant - Fiscal

Office Assistant - Fiscal Starting Salary Range: $42,193 - $50,632 GGRC is looking for a Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco. Responsibilities: Provides administrative support to the different sub units within the Fiscal Department Coordinate and Schedule meetings as needed Answer and direct inquires to the right team as needed Act as point of contact for internal and external customers Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.) Assist with event and activity coordination for Fiscal Services Assist with filing and maintaining Fiscal Files for audit purposes Assist with packing, organizing, log files to an outside storage facility as needed Generate routine and ad hoc reports as needed. Generate reports, create tables, mail merges, pivot tables and look ups Order and manage supplies for the Fiscal team Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager. Assist in the development and implementation of forms and processes. Other duties and tasks as assigned by the Fiscal Manager and Supervisors. Perform filing, filing maintenance, and file purging duties Prepare/analyze reports Prepare information for internal audit and state audits Communicate and resolve issues with vendors, staff, and management Interact with and assist other internal units Participate in special projects and assist with additional duties or tasks as assigned Requirements Education High School certification. Bachelor’s Degree is preferred. 1-2 years’ work experience in relevant fields Skills Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner Ability to work with all levels within the organization Ability to operate basic office equipment, including scanners, copiers, faxes, phones Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications Use of discretion and ability to maintain confidentiality Competency Traits Excellent customer service skills Ability to build collaborative partnerships Accuracy and Accountability Strong organizational skills with exceptional attention to detail and accuracy Provide team with direction and purpose focused on quality, efficiency and client outcomes Successful implementation through follow-up and project management Problem identification and analysis; analytical thinking Self-direction and initiative Flexibility and Adaptability Ability to Prioritize Time management Collaboration/teamwork Excellent interpersonal skills Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

San Francisco, CA, USA

$42,193-50,632/year

Project Coordinator -Labor Compliance Analyst635000276609311222

Project Coordinator -Labor Compliance Analyst

Position Overview: As a Project Coordinator - Labor Compliance Analyst, you will be responsible for ensuring that all project-related activities comply with labor laws and regulations. This role involves coordinating, monitoring, and reporting on labor compliance aspects of various construction projects while working closely with project managers, contractors, and stakeholders to foster a safe and equitable work environment. This position is crucial in supporting the successful execution of projects while upholding the highest standards of labor compliance and integrity. Key Responsibilities: Labor Compliance Monitoring: Oversee and ensure compliance with federal, state, and local labor laws related to construction projects. Documentation Review: Review project documentation, contracts, and payroll records to verify compliance with prevailing wage laws and other labor standards. Reporting: Prepare regular compliance reports for project management and stakeholders, highlighting any issues, discrepancies, or areas of concern. Training and Support: Conduct training sessions for project personnel regarding labor compliance regulations and best practices. Collaboration: Work closely with project managers, HR teams, and contractors to address labor compliance issues and provide guidance on corrective actions. Audits and Inspections: Participate in internal audits and inspections related to labor compliance, ensuring that all project activities are documented accurately. Issue Resolution: Identify potential labor compliance issues proactively and collaborate with the project team to develop effective solutions. Policy Implementation: Assist in developing and implementing policies and procedures to enhance labor compliance on projects. Stakeholder Communication: Maintain open lines of communication with all stakeholders to ensure transparency and address any labor compliance inquiries. Requirements Qualifications: Associate or bachelor's degree in a relevant field (e.g., Business Administration, Human Resources, Labor Relations). 2+ years of experience in labor compliance, project coordination, or a related role, preferably in the construction industry. Strong understanding of federal, state, and local labor laws and regulations. Excellent analytical skills, with the ability to interpret and apply complex regulations effectively. Proficient in using project management software and tools. Strong verbal and written communication skills, with the ability to present complex information clearly. Detail-oriented and highly organized, with a focus on accuracy and thoroughness. Benefits Medical, Dental, Vision, and 401K.

Monterey Park, CA, USA

Negotiable Salary

Office Clerk634997828066591223

Krista Care LLC is looking for a detailed-oriented and organized Office Clerk to support our administrative team. The ideal candidate will handle various clerical tasks that aid in the operation of our office, including managing communications, maintaining files, and ensuring that our office runs smoothly. Responsibilities: Answering phone calls and responding to inquiries. Managing and organizing office files and documentation. Processing incoming and outgoing mail. Scheduling appointments and meetings. Assisting with payroll and employee records management. Data entry and maintaining databases. Performing general office duties as needed. Salary: From $18-$20 per hour Benefits: Paid time off Flexible schedule Supportive work environment Schedule: Monday to Friday Full-time or part-time hours available Application Question(s): Do you have experience with office software and technology? Work Location: In person Requirements Qualifications: High school diploma or equivalent required. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Previous office experience is a plus, but not mandatory. Experience in customer service is required. Spanish language skills are preferred. Benefits Perks Paid vacation time Competitive compensation based on experience Paid Sick Time Flexible Schedules Holiday Pay Bi-Weekly Pay Direct Deposit Job Types: Part-time, Full-time #ZR

Arcadia, CA, USA

Management Assistant - Hybrid634997779317791224

Management Assistant - Hybrid

The position is based in Pomona with two days (Tuesday and Wednesday) working at the office. Company Overview: PM2CM, Inc., is a professional services company dedicated to providing Program, Project and Construction Management, Scheduling, Cost Controls and Claims avoidance and Mitigation services to our clients. Our goal is simple: To offer and deliver the “best in class” project management, construction management and project controls services that allow our clients to build with confidence! To achieve these objectives, we will strive to hire the best qualified professionals, provide training and mentoring to our budding professionals, have a sound and complete understanding of our client’s corporate and project needs and provide our services with integrity and stellar professionalism. Position Overview: As a Project Management Support, you will play a crucial role in assisting our project managers in planning, executing, and monitoring various projects. Your exceptional organizational skills, attention to detail, and ability to collaborate with cross-functional teams will be key in ensuring the successful delivery of projects within deadlines and budget constraints. This position is an excellent opportunity for someone looking to develop their project management skills in a fast-paced and rewarding environment. Key Responsibilities: Project Planning: Collaborate with project managers to develop comprehensive project plans, defining project scope, goals, deliverables, resources, and timelines. Documentation Management: Maintain accurate and up-to-date project documentation, including project schedules, meeting minutes, action items, and project reports. Communication: Facilitate clear and effective communication among team members, stakeholders, and project managers, ensuring all parties are informed of project progress, changes, and potential risks. Task Coordination: Assist in coordinating tasks and activities between team members, monitoring progress, and addressing any roadblocks to ensure timely completion of project milestones. Resource Management: Help allocate resources efficiently and effectively, ensuring the right personnel and materials are available for each project phase. Risk Identification: Collaborate in identifying potential project risks and assist in developing mitigation plans to minimize their impact on project outcomes. Quality Assurance: Support project managers in ensuring that deliverables meet quality standards and align with client expectations. Budget Tracking: Assist in monitoring project budgets, tracking expenses, and reporting financial status to project managers and relevant stakeholders. Post-Project Evaluation: Participate in post-project evaluations, gathering feedback, analyzing results, and identifying areas for improvement. Continuous Improvement: Contribute to the enhancement of project management processes and best practices, promoting efficiency and effectiveness across the organization. Requirements Qualifications: Bachelor's degree with 3 years or more experience as a project management support. Proven experience in project coordination, administration, or a similar support role is advantageous. Strong organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills to foster effective team collaboration and stakeholder engagement.

Anaheim, CA, USA

Negotiable Salary

Client Experience Specialist634999807294731225

Client Experience Specialist

Client Experience Specialist Probitas Financial Newport Beach, CA 92660 | In-Office | Part-Time or Full-Time Opportunity About Probitas Financial Probitas Financial is a boutique wealth management firm based in Newport Beach, committed to serving affluent executives, business owners, and their families with concierge-level service. We offer a highly personalized, comprehensive approach to financial planning that supports our clients’ goals across every aspect of their lives. About the Role We are seeking a Client Experience Specialist to join our team. This in-office role supports the firm’s president and senior advisor and plays a key part in delivering an exceptional client experience. The ideal candidate will bring prior experience in financial services—especially in client service and operational business processing. Marketing knowledge is a plus but not required. Key Responsibilities The Client Experience Specialist supports firm operations across client service, administration, and marketing. This role requires excellent communication, a can-do attitude, and the ability to stay organized while juggling multiple priorities. Serve as the main point of contact for client service requests and account support Manage account servicing needs, follow up on client inquiries, and ensure prompt resolution Participate in client meetings and assist with follow-up actions as needed Coordinate and execute marketing campaigns using automated tools Maintain and update the firm's website Provide general administrative and operational support Requirements What Success Looks Like Ensure smooth daily operations and boost overall efficiency Deliver a consistently high-quality client experience through proactive communication and service Accurately process client paperwork and maintain well-organized records Create capacity for leadership by taking ownership of day-to-day responsibilities Qualifications 3+ years of experience in the financial services industry 2+ years in a client service or operational role Strong organizational skills, attention to detail, and ability to prioritize effectively Confident communicator with excellent written and verbal skills Proficiency in Mac OS and comfort with technology Professional, positive, and proactive mindset Ability to maintain confidentiality and exercise sound judgment Self-starter who thrives in a collaborative, high-integrity environment Benefits Why Join Probitas? Competitive compensation ($25 - $32/hr), commensurate with experience Paid holidays Paid vacation Health Insurance allowance Applicable Licensing fees Opportunities for professional growth and advancement Flexible schedule (25–40 hours per week) to support work-life balance A collegial and professional in-office environment *Note: Waiting periods may apply for certain benefits. Ready to Apply? If this role resonates with you, we’d love to hear from you. Please submit your resume and a brief note sharing why you’re interested. No agencies or direct inquiries, please. We appreciate your interest and will contact candidates who best meet the firm’s needs.

Newport Beach, CA, USA

Warehouse Coordinator634999666416651226

Warehouse Coordinator

Department: Operations & Logistics Reports To: Director of Operations Location: Onsite – Hayward, CA Employment Type: Full-Time Pay Range: $24.00 - $28.00 Company Overview Vesta Home (dba Showroom Group) is changing the way that homes are marketed--and furniture is sold. We're obsessed with the client experience for our full-service offerings: interior design, luxury staging, elevated furniture rentals and custom furniture production, fueled by our proprietary technology and logistics expertise. Founded in 2017, our team of 50+ designers creates thoughtful, stunning interiors for residential, commercial and hospitality projects. We proudly partner with top realtors, developers, the design trade and personalities on some of the most prestigious properties on the high-end market; chances are, you’ve seen our interiors in major design magazines as well as shows like Bravo's Million Dollar Listings and Netflix's Selling Sunset. The #1 home staging brand in the country, Vesta’s design and local market depth in Los Angeles, New York, San Francisco and South Florida helps to sell multimillion-dollar properties faster and above ask–and allows buyers to seamlessly move into beautiful furnished spaces. The company’s interior design and custom furniture services are available worldwide. Our Core Values: Get it done!: We have a bias toward action, balancing grit with smart work to accomplish our goals. We see business challenges as opportunities, always bringing forth solutions, and believe no challenge is too great to solve collectively. Design excellence: We believe exceptional design is a function of continuous improvement, and apply this purity of purpose to our process, products and people. Execute in partnership, and with pride: We rise by lifting others and are most successful when our clients and colleagues are successful as well. Our team is self-motivated and committed to leading others to achieve our collective goals. Invest in growth: We approach business with an entrepreneurial spirit. We are intensely focused on progress, believing profitable growth is the path forward. We “invest, not spend,” valuing impact and the efficient achievement of results. Own the Outcome: We develop the most talented people, empowering them to offer a world-class experience to our clients. We deliver inspiring design in a reliable, organized and consistent manner that our clients and team can trust. We do this with a fanatical attention to detail, expecting perfection but accepting excellence. Position Summary The Warehouse Coordinator will support both warehouse and logistics operations, with approximately 50% of their time dedicated to warehouse responsibilities, 20% to logistics functions, and 30% supporting broader operational alignment between the two. This role is responsible for receiving inbound shipments, maintaining warehouse supply inventory, managing administrative coordination across departments, and supporting the smooth execution of daily delivery operations. This is an onsite role intended for individuals who are highly organized, detail-oriented, and able to support cross-functional teams in a fast-paced environment. Requirements Warehouse Operations (50%) Serve as the point of contact for incoming carriers and container deliveries; assign dock doors and manage unloading schedules Maintain and manage inventory of warehouse supplies and consumables Coordinate supply ordering and monitor replenishment needs across departments Support warehouse organization and cleanliness, including layout updates and racking coordination Assist in coordinating inbound and outbound material flow and communication with delivery teams Logistics Support (20%) Provide early-day dispatch coverage as assigned by the Director of Operations Track and report on delivery trip status, including incomplete or miscategorized trips Log recurring delivery issues and escalate as needed Cross-Functional Coordination (30%) Compile daily and weekly logistics performance reports Record and track operational misses and support issue resolution with logistics and warehouse leadership Assist in drafting and maintaining Standard Operating Procedures (SOPs) across operations and logistics teams Support onboarding and coordination of team members across both warehouse and logistics functions Manage warehouse-related administrative tasks to support execution and compliance Track attendance and maintain meal waiver documentation for assigned team members Qualifications 2+ years of experience in logistics, operations, or dispatch administration Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems Excellent organizational and communication skills Ability to manage priorities in a fast-paced environment Strong attention to detail and process follow-through Spanish language proficiency is a plus Onsite availability required at one of Vesta’s operational facilities Benefits Competitive salary based on experience and location Comprehensive medical, dental, and vision plans Paid time off and company holidays Opportunities for professional development and growth Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.

Hayward, CA, USA

Payroll Coordinator634999220602891227

Payroll Coordinator

Job type: Full Time, Fully in-office. Location: 3131 Camino del Rio N, Ste 650, San Diego, CA 92108 Role Summary: TEAM Risk Management Strategies (www.teamemployer.com) is looking for a Payroll Coordinator to join and support our rapidly growing company. This role is responsible for processing payroll for salary employees, serving as the face of TEAM to external stakeholders, and executing other related departmental tasks. The ideal candidate is detail-oriented, a good communicator and collaborative. This is an individual contributor role reporting directly to the Director of Client Operations that has opportunity for growth. What you will do: Prepare and process payroll for salary employees daily. Respond to and resolve payroll-related inquiries from clients and employees via phone, email and other channels. Provide the best-in-class service experience for corporate clients, employees and other stakeholders. Maintain employee data and system information. Assist with related department and / or company projects as needed. Support the payroll team with a variety of administrative tasks to ensure the daily completion of required payroll activities. Learn the full payroll process with a goal of growing into a Payroll Specialist. Requirements What we are looking for: Accurate and rapid data entry skills. Excellent client service skills and professional demeanor. High degree of organization and attention to detail. Strong oral and written communication skills, particularly the ability to communicate to a wide range of audiences. Ability to maintain confidentiality and exercise discretion. Strong analytical and problem-solving skills. Working knowledge of productivity software such as Microsoft Office (Word, Excel and Outlook) and Google Workspace. Benefits Company-sponsored medical, dental, and vision plan for employees and their dependents, 401(k) participation and match after 1 month of continuous service, wellness program, learning development program, life insurance, long-term disability coverage, charitable contribution matching, volunteer time off, and employee assistance program. In addition to accrued vacation time and sick time, TEAM recognizes 12 paid federal holidays. For team members based in the San Diego office, we provide daily catered meals, weekly massages, an onsite fitness center, a fully stocked pantry, happy hours, free parking, and much more. Company Description: TEAM Risk Management Strategies (www.teamemployer.com) is the national leader in the outsourced household employment market. Founded in 2003, we provide payroll, outsourced human resources, and risk management solutions, enabling individuals to choose and effectively manage their own in-home service providers. Beyond payroll and risk management, we specialize in fanatical customer service and partner with many of the nation’s largest blue-chip banks and financial institutions. We are a high-performing team pursuing aggressive growth targets. We’re proud of our 93% client NPS, 15% organic revenue CAGR, and 99% revenue retention. We like to win, but we also have fun doing it: we have a close-knit family culture and keep things light with our regular team celebrations, games, and events. TEAM is also recognized as a winner of the San Diego Top Workplace award in 2022, 2023, and 2024. Our Mission: To provide expert employment solutions, compassionate service, and creative partnership to the people we serve. Our Vision: The people we serve and those who support them have peace of mind knowing they can choose their own service providers without the burden or risk of being an employer. Our Values: We care deeply. We act with kindness and a deep sense of responsibility towards our clients, our employees, each other, and all. We are thoughtful and thorough. We think through unasked questions because we know that the small things matter. We see challenges as opportunities. We approach adversity with optimism, and embrace even the toughest obstacles for the growth and wisdom they provide. We hold the bar high. We want to be the very best at what we do, we hold ourselves and each other to a high standard, and we will run through walls to achieve our goals. We serve with humility. There is no job too small. Great ideas can come from anyone. We celebrate our success and each other. Knowing how hard we work on all the above, we recognize the importance of celebrating each other and our wins along the journey. This role is based in California. The California pay range for this position is $20.00-$23.00 per hour. Compensation is based on several factors including but not limited to the applicant’s skills, work experience, knowledge, abilities, education, etc. Note that this range may not apply to employees based outside of California. Note: TEAM Risk Management Strategies, LLC is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation, or any other protected characteristic under local, state, or federal law.

San Diego, CA, USA

Dental Front Desk - Beverly Hills634998557478411228

Dental Front Desk - Beverly Hills

We are seeking a highly experienced and professional Dental Front Desk to join our team. In this role, you will be the first point of contact for patients, ensuring a welcoming environment and smooth operation of the front office. We need someone who has long-term experience in managing the front of the office. Dental Front Desk Responsibilities: Greet and welcome patients professionally Manage phone calls, schedule appointments, and handle patient inquiries Verify insurance details and process patient payments Maintain accurate patient records and assist in their management Support administrative tasks, including filing and document management Work closely with dental staff to prioritize patient needs and ensure a seamless experience Join our dynamic team as our dental front desk and contribute to providing top-notch dental care while expanding your skills in a Dental Front Desk Administrative position. Work Schedule: Monday, Tuesday, Thursday: 8:00 AM – 5:00 PM Wednesday: 8:40 AM – 4:00 PM Friday: Not scheduled at this time Once the individual is fully trained, will begin working alternate Fridays from 8:40 AM to 1:00 PM. Have great work life balace - NO WEEKENDS! Requirements 1-2 years of experience in a dental front desk role. Excellent communication and customer service skills Proficiency in dental practice management software, Dentrix #IND Benefits Salary: $33- $35 hourly, depending on experience Dental benefits PTO

Beverly Hills, CA, USA

Health Information Management (HIM) Technician (Santa Rosa)634998190471691229

Health Information Management (HIM) Technician (Santa Rosa)

ABOUT US: Formerly Aurora Santa Rosa Hospital, SRBHH was opened in 2016 and is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care. Conveniently located in the North Bay, this hospital consists of 144 acute psychiatric inpatient beds. Santa Rosa Behavioral Healthcare Hospital (SRBHH) is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care. Conveniently located in the North Bay, SRBHH serves adolescents and adults. We treat both mental health and co-occurring psychiatric and substance abuse conditions. POSITION TITLE: Health Information Management (HIM) Technician PAY RANGE: $24.50-$30.93 PER HOUR REPORTS TO: Director of HIM DESCRIPTION OF POSITION: The Health Information Technician is responsible for analyzing medical records for completeness and compliance in accordance with federal and state regulatory guidelines, the Joint Commission standards, Medical Staff By-Laws/policies and procedures, Rules and Regulations, and HIM department policies and procedures. This includes reviewing medical records for completeness and assigning deficiencies to appropriate clinical and nursing staff, monitoring deficiency analysis work queues and resolving related problems. The HIM Technician is a resource for continuum of care services to hospital staff, medical staff and patients. This role is responsible for rounding on the units to gather, process, scan and index medical records for accuracy, timeliness, completeness and compliance in accordance with federal and state regulatory guidelines, Joint Commission standards, Medical Staff By-Laws/policies and procedures, and HIM department policies and procedures. This includes scanning all record types into the electronic medical record system ensuring documents are properly indexed, boxed and stored according to retention and retrieval guidelines. Responsibilities may include (but are not limited to) operational department coverage, patient calls, facilitating quick retrieval of and/or process of specific requested documentation to ensure safe and quality patient care services. The Health Information Management Clerk maintains knowledge of, participates in further training provided, and understands the potential risks regarding occupational health hazards (e.g. bloodborne pathogen exposures). KEY RESPONSIBILITIES: Run daily AIS reports to validate and account for patient discharges, both Inpatient and Outpatient. Pull charts for review and analysis on a timely basis as required by policy and by regulation. Assemble and analyze discharged patient charts and review Inpatient and Outpatient records according to department standards. Responsible for managing patient health records. Identify chart deficiencies for missing details (i.e., Protected Health Information, signatures, dates, times, and details) and charting. Document deficiency findings using the deficiency tools in software and on corresponding audit forms. Enter deficiencies into AIS. When charts have been completed by the physician or midlevel, reanalyze the pt charts for accuracy and remove deficiencies from AIS accordingly. Create and maintain patient charts based on established department guidelines. Ensures medical records are assembled in standard order and are accurate and complete. Assist in retrieving charts for stakeholders for chart completion. Retrieve and re-file the patient’s medical records, as needed. File loose filing daily into the proper charts. Prepare charts for patient discharge process. Creates or scans digital images of photos, forms or records to be included in the electronic medical record. Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them accurately, timely, and appropriately. Process all requests for medical records received by mail, fax, or phone according to State and Federal requirements. Ensure that the release of information is completed properly, timely, and valid. Collaborate with other departments to gather records needed to ensure timely and compliant billing. Assist in answering telephone and taking accurate messages. Pulling charts for physicians, nursing and other hospital personnel. Perform audits as requested. Assist in processing dictated and/or transcribed reports. Print reports as needed for timely inclusion into the patient’s active medical record. Work with the physicians, midlevels, and other hospital personnel to answer questions regarding dictation or transcription. Ensures that errors by outsourced transcription company are corrected and sent to the document’s author for review and signature. Requirements Knowledge and Experience: High school diploma or equivalent. One year of experience working with medical records preferred. Coursework specific to regulations pertaining to proper administration of medical records preferred. Demonstrated knowledge of patient privacy and security, HIPAA, CMIA, and LPS relative to maintaining medical records required. Knowledge of medical terminology preferred. Skills and Abilities: Promote patient, physician, customer and employee satisfaction by personal example, treating all contacts with respect Support and participate in activities that foster customer service Communicate and follow the organizational chain of command for notification of patient care/service issues, when appropriate Maintain a complete knowledge base of record completion requirements Maintain consistent productivity and quality of work in a challenging, fast paced and rapidly changing environment Closely adhere to set schedules and timecard procedures Identify, resolve and escalate major issues and service failures that impede success Maintain confidentiality of all patient demographic, medical, and financial information, ensuring proper handling and disposal of confidential documents and adherence to HIPAA Comply with all applicable Federal, State, and local laws, regulations, and requirements as well as PH&S policies and procedures in all aspects of job performance Attend and successfully completes general and department orientation, in-service programs and the annual key competencies and mandatory update requirements Participate actively in department staff meetings Demonstrate effective verbal and written communications Communicate effectively in all interactions in a clear, concise, understandable manner. Actively seeks constructive feedback and remains open and receptive to it Anticipate the information needs of others Demonstrate competency by maintaining positive, constructive interpersonal relationships, and by understanding and practicing the principles of effective teamwork Take responsibility to support team members in meeting project milestones and objectives. Perform challenging tasks efficiently and effectively Show strong, meticulous attention to detail and excellent analytical skills Demonstrate performance by adhering to established policies and procedure and exhibiting the defined characteristics associated with attendance and punctuality Monitor work queues and perform problem resolution/corrective action where needed Analyze medical records for completeness and compliance Assign documentation deficiencies to the correct physician, nursing, or other hospital personnel Process, scan and index medical records for accuracy, completeness and compliance into the correct paper or electronic medical record Confirm authorizations for release of information for requests as necessary Respond to business office requests for information and copies of specified documents Physical Requirements: While performing the duties of this job, this position is frequently required to do the following: Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. Frequent bending, squatting, kneeling, climbing with the use of a step stool and twisting. Lift and carry up to 20 pounds. Sit or stand for minimum periods of one hour at a time. Come and go from the work area repeatedly throughout the day. Give and follow verbal and written instructions with attention to detail and accuracy. Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information. Vision: see details of objects at close range. Coordinate multiple tasks simultaneously. Benefits Health Insurance Vision Insurance Dental Insurance 401k Retirement Plan Healthcare Spending Account Life Insurance (Supplemental Life, Term and Universal plans are also available) Short and Long-Term Disability (with additional buy-in opportunities) PTO Plan with Holiday Premium Pay Discounted Cafeteria Meal Plan Tuition Reimbursement

Santa Rosa, CA, USA

Previous
1(current)
2
Next

Popular Jobs

Popular Cities

Sport & Recreation Recruitment General Practitioners Recruitment Manufacturing， Transport & Logistics Recruitment Hospitality & Tourism Recruitment Other Recruitment Healthcare & Medical Recruitment Sales Recruitment Banking & Financial Services Recruitment Ambulance/Paramedics Recruitment

Michigan Other Recruitment Atlanta Other Recruitment Georgia Other Recruitment Miami Other Recruitment Tennessee Other Recruitment North Carolina Other Recruitment Maine Other Recruitment Arizona Other Recruitment New York Other Recruitment Ohio Other Recruitment

Help

Cookie

Cookie Settings

Our Apps

Download on the

APP Store

Download

Get it on

Google Play

© 2025 Servanan International Pte. Ltd.