Summary: This role provides administrative and daily support in a warm, wellness-oriented environment, focusing on client experience and clinic operations. Highlights: 1. Opportunity to establish a new wellness and education center 2. Meaningful work supporting clients and professional education 3. Supportive, collaborative working environment The Woodlief Institute | SW Portland / Tigard, Oregon Pay: $20/hour Schedule: 10 hours per week to start, with potential for growth Position: Part-time, hourly employee About The Woodlief Institute The Woodlief Institute is an emerging center for therapeutic bodywork, nervous system-informed care, and professional education. Founded by Jenelle Woodlief, the Institute brings together a distinctive approach to hands-on treatment, practitioner development, and whole-person care. We’re creating a space that feels warm, grounded, and welcoming—a place where clients feel genuinely cared for and practitioners have the support they need to do meaningful work. We’re looking for a dependable, organized, and personable individual to help us bring that vision to life. About the Position The Front Desk & Clinic Coordinator will provide administrative and day-to-day support to keep the Institute running smoothly. This is an ideal opportunity for someone who enjoys helping people, creating order, and working in a welcoming, wellness-oriented environment. You don’t need extensive experience in clinic management. We’re looking for someone with strong organizational skills, a willingness to learn, and genuine care for the people they interact with. Key Responsibilities Front Desk & Client Experience • Welcome clients and help create a warm, comfortable environment. • Answer phone calls, emails, and general inquiries. • Assist clients with scheduling, rescheduling, and appointment questions. • Process payments and assist with basic checkout procedures. • Help new clients navigate intake forms and appointment preparation. Administrative Support • Maintain accurate client records and scheduling information. • Monitor appointment schedules and help fill cancellations. • Assist with basic data entry, filing, and documentation. • Keep office supplies and clinic materials stocked and organized. • Support routine administrative projects as assigned. Clinic Support • Maintain a clean, organized, and inviting reception area. • Prepare treatment rooms and shared spaces as needed. • Assist practitioners with nonclinical tasks. • Monitor supplies and coordinate routine purchases. • Help ensure the clinic is ready for clients each day. Events & Educational Support • Assist with preparations for workshops, classes, and practitioner gatherings. • Help with room setup, registration, and participant materials. • Provide basic administrative support for training programs and events. Qualifications We’re looking for someone who is: • Friendly, professional, and comfortable interacting with people. • Organized, detail-oriented, and reliable. • Comfortable using computers, email, and scheduling software. • Able to work independently and follow established procedures. • Adaptable and willing to learn new systems. • Respectful of client confidentiality and professional boundaries. Previous experience in customer service, reception, office administration, or a wellness setting is helpful but not required. What We Offer • $20/hour starting pay. • Approximately 10 hours per week initially. • Potential for additional hours as the Institute grows. • A supportive, collaborative working environment. • The opportunity to help establish a new and evolving wellness and education center. • Meaningful work supporting clients, practitioners, and professional education. How to Apply Please submit your resume along with a brief introduction explaining why you’re interested in working at The Woodlief Institute. We’re especially interested in hearing from people who enjoy creating welcoming spaces, supporting others, and contributing to a thoughtful, community-centered workplace.
Craigslist · HR
Craigslist · HR
