Summary: John Smith Earthworks is seeking a part-time Office Administrator with QuickBooks experience to manage daily administrative and bookkeeping tasks for their San Diego operations. Highlights: 1. Manage daily transactional duties and administrative tasks 2. Perform bookkeeping and accounting responsibilities 3. Support President and Vice President with ad hoc requests JOB TITLE Office Administrator LOCATION San Diego, CA COMPANY DESCRIPTION John Smith Earthworks is a family owned small business in operation since 1975. We are a subcontractor performing grading, excavation and trucking services to high end custom home general contractors in the San Diego area. JOB DESCRIPTION John Smith Earthworks is looking for a part time Office Administrator with QuickBooks experience to take on most of the day to day transactional duties. The normal hours of business are Monday through Friday from 7:00am – 2:00pm. The hours for this position are flexible, approximately 20hours per week. Typical duties include, but are not limited to, answer phones, scheduling, assisting customers, vendors and employees with questions or requests, processing paperwork through the office, bookkeeping tasks. Principal responsibilities include (but are not limited to) the following: Administration 1. Open/sort incoming mail 2. Filing 3. General office admin 4. Answer phones 5. Email correspondence 6. Job folder creation and record retention 7. Insurance Certificate Requests 8. Prelim Notice Administration 9. Handle Industry related compliance items 10. Assistance to President and Vice President for Ad Hoc requests 11. New Hire Administration General 1. Abide by all company policies and procedures 2. Report to President and Vice President of company Bookkeeping/Accounting 1. Processing daily paperwork 2. Invoicing 3. Receive customer payments and create deposits in QuickBooks 4. AR Collections 5. Handle Customer and Vendor Inquiries 6. Maintain vendor and customer lists and records 7. AP and Receipt matching 8. Input vendor bills into QuickBooks 9. Assist in Payroll processing 10. Assist in AP check runs 11. Record Retention 12. Process Customer Credit Cards QUALIFICATIONS • 3-4 years of previous experience working in the construction industry preferred • Prior experience using QuickBooks ADDITIONAL INFORMATION • $20-25 per hour • Health Insurance is offered through Kaiser; 50% of employee cost is company paid • 401K plan is offered with company match • Paid vacation time • Company benefits are offered after 90 days of employment
Craigslist · HR
Craigslist · HR
