Office Assistant

Description

Summary: A construction company seeks a reliable, organized, and detail-oriented Office Assistant to provide administrative support across various departments. Highlights: 1. Opportunity to gain experience in construction and public works industry 2. Provides administrative support to multiple teams 3. Variety of administrative duties and learning opportunities OFFICE ASSISTANT A construction company is seeking a reliable, organized, and detail-oriented Office Assistant to join our team. This position provides administrative support throughout our office and will work closely with our Office Manager, Estimator, Controller, and Labor Compliance staff. We are looking for someone who is dependable, organized, comfortable working with computers and documents, and willing to learn. This is a great opportunity for someone who wants to gain experience in the construction and public works industry. JOB RESPONSIBILITIES The Office Assistant will help with a variety of administrative duties, including: Provide daily administrative support to the Office Manager, Estimator, Controller, and Labor Compliance staff Answer and route incoming phone calls and assist with general office communications Organize, scan, copy, upload, and file documents Maintain organized electronic and physical project files Assist with preparation and organization of construction bid packages Help collect subcontractor and supplier proposals and quotations Assist with entering bid and project information into spreadsheets and company systems Help prepare, organize, and track project documents Assist with subcontractor and vendor paperwork Assist the Controller with invoices, receipts, purchase documentation, and other accounting paperwork Assist Labor Compliance with collecting and organizing certified payroll and prevailing-wage documentation Help organize employee timesheets, payroll records, apprenticeship documents, and other labor-compliance paperwork Collect and organize daily reports, delivery tickets, trucking records, receipts, photographs, and other project documentation Follow up with employees, subcontractors, vendors, and suppliers for missing documents or information Perform data entry and maintain spreadsheets, logs, and tracking lists Prepare basic letters, emails, forms, and other company correspondence Help monitor administrative deadlines and outstanding documentation Maintain office supplies and assist with general office organization Perform other administrative duties and provide support wherever needed in the office QUALIFICATIONS Strong organizational skills and attention to detail Dependable and responsible Good written and verbal communication skills Comfortable using computers and learning new software Basic knowledge of Microsoft Word, Excel and PDF documents Ability to organize and maintain electronic files Ability to handle multiple assignments and priorities Ability to follow instructions and complete assigned tasks on time Professional communication skills when dealing with employees, subcontractors, vendors, clients, and public agencies Ability to work independently after receiving instructions Willingness to learn and take on additional responsibilities Construction office experience is preferred but not required. Experience with public works, prevailing wage, certified payroll, construction accounting, estimating, or construction administration is a plus. WHAT WE ARE LOOKING FOR We are looking for someone who wants to become an important support person within our office. The ideal candidate is someone who: Pays attention to details Keeps documents and tasks organized Follows through without needing constant reminders Is comfortable asking questions when something is unclear Can work with several different team members Is willing to learn different areas of the business Has a positive and professional attitude Is willing to help wherever needed This is not a position limited to one department. The Office Assistant will support different members of our team depending on the company's current workload and priorities. POSITION INFORMATION Job Title: Office Assistant Company: GQ Builders, Inc. Industry: Public Works / General Construction Location: San Diego, California Schedule: [Full-Time / Part-Time] Compensation:TBD HOW TO APPLY Please submit your resume along with a brief description of your previous office, administrative, or construction-related experience.