Office Assistant (Rockledge)

Description

Summary: Seeking a self-motivated Office Assistant to perform administrative duties, greet visitors, and support management in a 55+ RV community. Highlights: 1. Opportunity to support community management and residents 2. Engage in diverse clerical and administrative tasks 3. Maintain confidentiality and organized office operations Ameri-Cana Resorts Co-Op, a 55+ RV community located near Melbourne, Florida, is seeking a self-motivated Office Assistant who can perform assigned office duties and responsibilities as directed by Association Manager and Board of Directors. Office Assistant is presently a 30-hour per week part-time position. Work hours are 9AM to 3PM, Monday through Friday. Benefits include paid holidays, vacation and sick days. No health care is provided. Hourly pay is $17.00 per hour. Selected candidate must pass successful background check and be willing to obtain Notary Public License. Good typing skills and proficiency in MicroSoft Word and Excel required. In addition to the duties listed below, the Office Assistant’s primary responsibility is to greet residents, guests and vendors who visit the office in a positive, professional manner and provide assistance with basic requests when necessary. Any detailed request or inquiries must be forwarded to the Park Manager and/or Board of Directors. ● Maintain and deposit income from assessments, petty cash, laundry, and sale or cards, transmitters and phone books. ● Request W-9’s and insurance certificates vendors and file. ● Conduct clerical duties including filing, answering phone calls, responding to emails, preparing documents, construction site form, and order of office supplies. ● Maintain owner files, voter rep sheets, election signature book, new owner packets, renter and permanent resident lists and contact information. ● Accept occupancy applications and run background checks prior to submitting to Manager for processing. ● Maintain owner and vendor access control devices. ● Monitor and update community emails and LED sign with office notices. ● Monitor and update website information and documents as requested. ● Work directly with BOD Secretary for certificate signatures and election preparation. ● Provide support for the Manager, Board Members and Treasurer as needed. Complete confidentiality of any issues discussed between management is required. ● Maintain the office in a clean, organized and safe manner. ● All other tasks and duties as assigned by the Association Manager, Board of Directors, or the Treasurer.