Executive Assistant (Senior Executive Support)

Description

Summary: Seeking an experienced Executive Assistant to provide high-level administrative and operational support to a senior executive, focusing on calendar management, communications, and workflow organization. Highlights: 1. High-level administrative and operational support to a senior executive 2. Focus on calendar management, communications, and travel coordination 3. Opportunity to ensure accessible materials and organized workflows Executive Assistant (Senior Executive Support) Location: Manhattan, NY 10013 – On-Site Pay: $27.00 – $29.00 per hour Seeking an experienced Executive Assistant to provide high-level administrative and operational support to a senior executive. This role focuses on calendar management, communications, travel coordination, meeting preparation, and tracking priorities. The Executive Assistant will help ensure materials and workflows are organized and accessible, including for use with screen-reader technology. Qualifications 3–5+ years supporting a senior executive Strong skills with Apple products, Microsoft 365, Zoom, and Microsoft Teams Excellent organization, time management, and follow-through Strong written and verbal communication skills High level of discretion and professionalism Ability to manage multiple priorities in a fast-paced environment Nonprofit, healthcare, education, or human services experience preferred Comfortable in environments where service animals may be present Responsibilities Manage executive calendar, meetings, and travel logistics Prepare agendas, reports, presentations, and correspondence Track action items and deadlines Coordinate communication with leadership, board members, and partners Ensure documents and meetings are accessible and well-organized Provide occasional sighted-guide assistance during travel or events Maintain records, expense reports, and administrative materials Work Environment Primarily on-site with occasional travel Professional office setting with frequent interaction with leadership and stakeholders How to Apply Send resumes to: mfesinstine@phaxis.com An Equal Employment Opportunity Employer