Summary: Seeking a highly organized and proactive Admin Executive Assistant / Marketing Coordinator to support business owners and drive daily operations and growth. Highlights: 1. Hands-on, multi-functional role combining admin, operations, and marketing. 2. Work directly with business owners and play a key role in growth. 3. Opportunity for growth and long-term opportunities within a growing company. About the Role We are a growing commercial Maintenance services company looking for a highly organized and proactive Admin Executive Assistant / Marketing Coordinator to support Two business owners and help drive daily operations and growth. This is a hands-on, multi-functional role that combines administrative support, operations coordination, and marketing execution. You will work directly with the owner and play a key role in keeping the business organized, efficient, and growing. Key Responsibilities Not Limited To: Administrative & Executive Support • Manage scheduling, calendar, and daily priorities • Create and distribute communications to other staff members • Organize emails, documents, and internal files • Assist with preparing proposals, RFP’s, reports, and client communications • Audit Invoices created by team for accuracy. • Coordinate with vendors, subcontractors, and team members • Track tasks and follow-ups using tools like Asana or Google Calendar • Support general office operations and organization • Help With Job Posting for other service departments • Work With Payroll department as needed as situations arise • Create company memos and emails to crews • Help coordinate company events such as Christmas parties, Thanksgiving, etc. Marketing & Business Development • Assist in planning and executing marketing campaigns • Help with outreach to commercial clients and property managers • Support social media content (before/after projects, job sites, etc.) • Coordinate flyers, email campaigns, and local marketing efforts • Attend Trade Shows with Staff • Help maintain and update website and marketing materials • Track leads and support follow-up efforts • Keep a calendar and track of all projects bid due dates, request records, etc. • Assist with drafting proposals and bids • Search For bidding opportunities that fit our scope of services Operations Support • Assist with project coordination and scheduling • Help organize service requests and work orders in a support role • Support internal process improvements and SOP organization • Help Create SOP’S • Create meeting agendas, prepare handouts, schedule training, schedule team meetings, • Take notes in meetings and take care of all follow ups from meetings. • Assist with vendor and subcontractor coordination • Assist and support certified payroll data entry into systems and software’s • Audit sub-contractor files • Make Returns • Follow up on refunds Who We’re Looking For • Extremely organized and detail-oriented • Reliable and able to follow through on tasks • Comfortable working in a fast-paced, hands-on environment • A self-starter who takes initiative without constant direction • Strong communicator (written and verbal) • Tech-savvy and able to learn systems quickly • Ability to keep track and record of all tasks in an organized fashion *Bilingual (Spanish/English) is a strong plus *Must Be able to travel to our Thornton warehouse a few times per month * Clean driving record *Able to pass background check Preferred Experience (Not Required for All) • Administrative or personal assistant experience • Marketing coordination or social media experience • Experience with tools like Google Workspace, Canva, QuickBooks, or CRM systems • Experience working in small business or service-based industries Schedule & Compensation • Part-time or full-time depending on candidate • Hourly pay based on experience • Opportunity for growth as the company continues to expand • Monday – Friday Why This Role • Work directly with the business owners • Gain experience in both operations and marketing • Be part of a growing company with long-term opportunities • Opportunity to grow into a larger role over time How to Apply Please submit: • Your resume • A short paragraph about why you’re interested in this role • Any relevant experience (admin, marketing, or both) *Please note rate is negotiable depending on experience Frequently Asked Questions (FAQ) Is this position remote? No, this is an in-person role with some flexibility as needed. • Is bilingual (English/Spanish) required? No, bilingual skills are not required, but are considered a plus. • Will you consider part-time candidates? Yes, we are open to both part-time and full-time candidates. • How is pay structured? Compensation is paid on a biweekly basis. • Do you offer health insurance? At this time, health insurance benefits are not offered. • Are there any additional benefits? Yes, we offer sick pay, paid time off (PTO), and vacation time.
Craigslist · HR
Craigslist · HR
