Executive Assistant

Description

Summary: This Senior Executive Assistant opportunity involves providing high-level support to the CEO, CFO, and Executive Team, managing complex calendars, and coordinating Board logistics. Highlights: 1. High-level executive support to CEO, CFO, and Executive Team 2. Manages complex calendars, meetings, and Board logistics 3. Partners with Chief of Staff on critical executive communications Senior Executive Assistant opportunity with a technology company in Boston supporting the CEO, CFO, Chief of Staff, broader Executive Team, and Board. This is a hybrid position paying $50-$60/hour, with Tuesday and Wednesday onsite and Monday, Thursday, and Friday remote. Hours are generally 8:00 AM-5:00 PM, with flexibility needed for occasional early/late meetings and executive travel needs. The assignment is expected to start ASAP, ideally before December 10, and run through July 2027. Responsibilities Provide high-level executive support to the CEO and CFO, anticipating needs and managing day-to-day priorities. Manage complex calendars, Executive Team meetings, leadership reviews, and recurring 1:1s. Coordinate domestic and international executive travel, including booking, itinerary management, cost tracking, and last-minute changes. Manage executive expenses, reimbursements, invoices, purchase orders, and budget coding. Own Board meeting logistics and serve as a primary point of contact for Board members and key external stakeholders. Partner with the Chief of Staff on Board materials, presentations, QBRs, and Executive Team communications. Coordinate Board meetings, executive events, dinners, catering, travel, and A/V needs. Manage the CEO's inbox and help prioritize time, meetings, and communications. Support executive onboarding, including coordination with People, Legal, IT, and Workplace teams. Coordinate confidential executive searches, including interviews, reference calls, and search firm meetings. Assist with executive relocation, office logistics, visitor coordination, and other high-level operational needs. Handle highly confidential Board, compensation, organizational, and executive information with discretion. Help establish processes, onboarding, and best practices across the Executive Assistant function. Qualifications Significant experience supporting C-suite or senior-level executives, ideally a CEO and/or CFO. Strong background managing complex executive calendars, travel, expenses, and competing priorities. Experience supporting Boards of Directors and coordinating Board meetings and materials strongly preferred. Comfortable operating independently and making judgment calls on behalf of senior executives. Strong organizational and project management skills with experience coordinating across multiple departments. Ability to handle confidential and sensitive information with a high level of discretion. Experience coordinating executive events, meetings, presentations, and high-touch external interactions. Comfortable with occasional after-hours availability for urgent travel changes, meetings, or executive needs. Able to work onsite in Boston on Tuesdays and Wednesdays. Executive Assistant leadership, onboarding, or mentoring experience is a plus. Qualified candidates encouraged to apply for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)