Executive Assistant

Description

Summary: Seeking an experienced, highly organized Executive Assistant & Lead Administrator to support multiple executives, manage projects, and optimize office operations for a growing investment banking firm. Highlights: 1. Integral role supporting multiple executives and driving operational excellence 2. Opportunity to bring structure, professionalism, and measurable value 3. Work with a team that values experience, initiative, and loyalty NOW HIRING: EXECUTIVE ASSISTANT & LEAD ADMINISTRATOR Viper Partners | Palm Beach Gardens, Florida Are you an experienced, highly organized professional who brings energy, initiative, and value to everything you do? We want to meet you. Viper Partners, a national investment banking and M&A advisory firm, is expanding its Palm Beach Gardens office and seeking an exceptional Executive Assistant & Lead Administrator to become an integral part of our team. This is not an entry-level administrative position. We are looking for a seasoned, polished, and proactive professional who knows how to keep an office running efficiently, support multiple executives, organize complex projects, and bring out the best in the people around them. The ideal candidate combines outstanding organizational skills with an upbeat personality, a positive attitude, strong business judgment, and a genuine desire to contribute. We want someone who takes pride in their work, anticipates needs before they arise, solves problems rather than creates them, and consistently looks for ways to improve how our office operates. THE OPPORTUNITY You will work directly with multiple executives on a wide range of business initiatives, helping drive organization, communication, project execution, and day-to-day operational excellence. You will play an important role in keeping priorities aligned, teams coordinated, and projects moving forward. We are seeking someone who brings meaningful experience, fresh ideas, a strong work ethic, and the confidence to take ownership of responsibilities. The right person will not simply manage a to-do list — they will bring structure, professionalism, and measurable value to our organization. KEY RESPONSIBILITIES Executive Support & Leadership: Provide high-level administrative support to multiple executives while managing priorities, schedules, communications, and deadlines. Project & Office Management: Coordinate multiple projects simultaneously, establish priorities, track deliverables, and ensure important details never fall through the cracks. Organization & Systems: Develop, maintain, and improve office systems, workflows, records, and procedures to maximize efficiency and accountability. Marketing & Social Media: Support marketing initiatives, social media activities, brand development, and professional business outreach. Client Relations & Business Development: Assist with client communications, relationship management, follow-ups, and outreach initiatives. Team Coordination: Organize and lead meetings, communicate expectations, follow up on action items, and work effectively with different personalities and teams. Technology & Software: Utilize strong computer skills and a broad understanding of business software, digital platforms, and productivity tools. Problem-Solving & Initiative: Identify opportunities to improve processes, take ownership of assignments, and proactively address challenges before they become problems. WHO WE WANT ON OUR TEAM We are looking for a confident, mature, and enthusiastic professional who brings both experience and personality to the workplace. The ideal candidate will be: Exceptionally organized, detail-oriented, and capable of managing multiple priorities without losing focus. Positive, upbeat, personable, and comfortable interacting with executives, clients, and colleagues. Professional, articulate, dependable, and confident in a business environment. A self-starter who takes initiative, follows through, and requires minimal supervision. A strong communicator who can lead meetings, coordinate projects, and keep people accountable. Technologically proficient, resourceful, and comfortable learning and using new systems. A team player who contributes solutions, maintains a positive atmosphere, and genuinely wants to make a difference. Experienced enough to understand what needs to be done, organized enough to execute, and motivated enough to go above and beyond. REQUIRED EXPERIENCE & QUALIFICATIONS Substantial professional experience in executive administration, office management, paralegal work, team leadership, marketing, or project coordination. Demonstrated success managing multiple executives, projects, or competing priorities. Strong knowledge of computer applications, business software, social media, marketing, and organizational systems. Excellent written and verbal communication skills. A college degree and successful completion of required background checks. A professional demeanor, strong work ethic, and commitment to a long-term position. COMPENSATION & CAREER OPPORTUNITY This is a full-time opportunity for a highly experienced professional seeking a long-term role with a growing investment banking firm. Compensation includes a competitive salary, bonus potential, and profit-sharing opportunities for the right candidate. We value experience, initiative, loyalty, professionalism, and people who take pride in making an organization better. We want someone who will become a trusted member of our team and play an important role in our continued growth. READY TO MAKE AN IMPACT? If you are an accomplished administrative professional who brings organization, energy, a positive attitude, and real value to the workplace, we encourage you to apply. Please send your resume and a cover letter to Dave@ViperEquityPartners.com for consideration. Tell us about your experience, what you bring to an organization, and why you would be an outstanding addition to the Viper Partners team.