Admin Assistant

Description

Summary: Seeking a dependable, organized, and motivated Administrative Assistant to support day-to-day operations and executives in a fast-paced car rental company. Highlights: 1. Support day-to-day operations and company executives 2. Comfortable handling multiple responsibilities in a busy environment 3. Proactive and resourceful in managing administrative tasks Administrative Assistant needed for Fast-Paced Car Rental Company We are a growing, fast-paced car rental company seeking a dependable, organized, and motivated Administrative Assistant to support our day-to-day operations and company executives. This position is ideal for someone who is comfortable handling multiple responsibilities, communicating with customers and vendors, staying organized, and taking ownership of administrative tasks in a busy work environment. Responsibilities Provide administrative support to company executives and management Answer and respond to phone calls, text messages, and emails Maintain organized company records, documents, and spreadsheets Assist with customer and driver accounts Prepare invoices, receipts, reports, and other business documents Track payments and follow up on outstanding balances when necessary Assist with vehicle-related paperwork, registrations, tickets, tolls, and other administrative matters Communicate with customers, insurance companies, vendors, repair facilities, and other third parties Schedule appointments and follow up on outstanding tasks Perform data entry and maintain accurate records Help management stay organized by tracking deadlines, follow-ups, and priorities Assist with insurance claims and accident-related documentation Handle confidential company and customer information professionally Perform additional administrative and operational duties as needed Qualifications Strong organizational and multitasking skills Excellent written and verbal communication Comfortable working in a fast-paced environment Strong attention to detail Reliable and able to work independently Comfortable using computers, email, spreadsheets, and online systems Ability to prioritize tasks and follow through without constant supervision Professional when communicating with customers and business partners Previous administrative, office, automotive, rental, insurance, or customer-service experience is a plus What We're Looking For We are looking for someone who is proactive and resourceful, not someone who simply waits to be given the next task. The right candidate will learn our operation, recognize what needs attention, stay on top of follow-ups, and help keep the business organized. Because our company operates a fleet of rental vehicles, there are many moving parts every day. You should be comfortable switching between different responsibilities and handling unexpected situations while keeping important tasks from falling through the cracks. Job Type: Admin Assistant Schedule: Monday - Friday, 9am-6pm Location: Skokie & Avondale Pay: Starts at $20/hourly