Administrative Assistant

Description

Summary: Gold Tone is seeking a reliable and detail-oriented Administrative Assistant to support office, accounting, and logistics operations, maintaining records and assisting with transactions and international importing processes. Highlights: 1. Support office, accounting, and logistics operations 2. Maintain accurate financial records and assist customer transactions 3. Hands-on role assisting with international importing processes Company: Gold Tone Schedule: Full-time, Monday–Friday Location: On-site Position Summary Gold Tone is seeking a reliable and detail-oriented Administrative Assistant to support our office, accounting, and logistics operations. This role is essential to maintaining accurate financial records, supporting customer transactions, and assisting with international importing processes. The ideal candidate is organized, professional, and comfortable working with numbers, documentation, and multiple systems. This is a hands-on, on-site role that requires strong communication skills, accuracy, and the ability to manage multiple priorities in a structured office environment. ________________________________________ Key Responsibilities Administrative & Office Support • Serve as a professional point of contact via phone and email for customers, vendors, and internal staff • Maintain accurate records, files, and documentation • Assist with general office tasks to support daily operations Accounting & Finance Support • Create, review, and process customer invoices accurately and in a timely manner • Post customer payments and apply them correctly to accounts • Monitor accounts receivable and follow up on past-due balances professionally • Enter and maintain data in accounting and order management systems • Assist with basic reporting and reconciliation as needed Importing & Logistics Support • Assist with international importing activities, including preparing and organizing documentation • Coordinate with freight forwarders, vendors, and internal teams • Track shipments and help ensure timely delivery of goods • Maintain accurate logistics records and status updates ________________________________________ Required Skills & Qualifications • Strong written and verbal communication skills with a professional phone and email manner • High attention to detail and accuracy, especially when working with financial data • Ability to multitask, prioritize work, and meet deadlines • Strong organizational and time-management skills • Proficiency in Microsoft Word and Excel • Experience with QuickBooks or similar accounting software preferred • Ability to work independently as well as part of a team • Must be able to work on-site during regular business hours ________________________________________ Preferred Experience • Previous experience in an administrative, accounting, or office support role • Exposure to accounts receivable or invoicing processes • Experience assisting with logistics, shipping, or importing documentation is a plus ________________________________________ Work Environment & Expectations • Full-time, on-site position • Monday–Friday during standard business hours • Office-based role with regular computer and phone use • Consistent attention to detail and confidentiality required ________________________________________ How to Apply Interested candidates should email their resume to justin@goldtone.com.