Summary: This role provides high-level administrative support, performing diverse clerical, scheduling, and documentation tasks for various departments. Highlights: 1. Provides high-level administrative support 2. Manages scheduling, training, and documentation 3. Supports HR and General Counsel with administrative tasks NOW HIRING!!! Primary Responsibilities: Provides high-level administrative support by conducting research, preparing reports, handling information requests, setting up travel arrangements, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Primary responsibilities include scheduling and coordinating training needs, maintaining employee training documentation, preparing invoices, reports, memos, letters and other documents; answering phone calls and directing calls to appropriate parties or taking messages; attending meetings to record minutes; greeting visitors, performing general office duties, such as ordering supplies, maintaining records management database systems; filing and retrieving corporate documents, records and reports; opening, sorting, distributing incoming mail and making travel arrangements. Tasks Performed: Answers phone calls, directs calls to appropriate parties or takes messages and greets visitors and determines whether they should be given access to specific individuals; Prepares and maintains employment records related to events such as hiring, termination, leaves, transfers or promotions, using human resources management system software; Provides purchase order reconciliation and occasionally assists in time sheet collection and approval; Creates new hire packets, assigns building access for all new hires; Updates and maintains change of status documents, for employees within assigned programs in ADP; Performs general office duties, such as ordering supplies, maintaining department records and supports specific recruiting initiatives. Essential Functions: Schedules meetings, seminars webinars, phone conferences and travel arrangements for the Human Resources Department and General Counsel; Assists the HR staff with material procurement, room scheduling, invitations and data entry on a weekly basis; Creates various weekly reports; Assists General Counsel in tracking and completing Open Records Requests; Performs administrative duties; Performs other job related duties as assigned. Desired Degree/Job Experience High school graduation or its equivalent, plus two years of progressively responsible experience in a secretarial or administrative field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. YOU MUST SUBMIT A RESUME TO BE CONSIDERED FOR THIS POSITION.
Craigslist · HR
Craigslist · HR
