Accounts Payable/Administrative Assistant

Description

Summary: Seeking a highly organized and detail-oriented Administrative Assistant with Accounts Payable experience to manage financial processes and support day-to-day office operations. Highlights: 1. Manage accounts payable and assist with payroll processes 2. Provide essential administrative and executive support 3. Contribute to improving office organization and procedures Our client, a transporation company located in Thornwood is seeking a full time permanent administrative assistant with accounts payable experience. This posituon would report to the Office Manager. They are looking for a highly organized, detail-oriented Accounts Payable / Administrative Assistant to join our team. This position is ideal for someone who is comfortable working with numbers, reviewing financial information, staying organized, and helping keep day-to-day office operations running smoothly. Also someone who will take ownership of the accounts payable process while also being willing to assist with payroll, filing, organization, and general administrative responsibilities. The right candidate will be proactive, reliable, and comfortable working in a fast-paced office environment Full-Time | $25/hour | 40 Hours per Week, On Site Parking and 1 block from Hawthorne Metro North Station Key Responsibilities ● Review, analyze, and organize incoming bills and invoices ● Verify invoices for accuracy and identify discrepancies or unusual charges ● Process and schedule vendor payments accurately and on time ● Communicate with vendors regarding invoices, payments, billing questions, and account discrepancies ● Review employee timecards and assist with payroll preparation and processing ● Assist with unemployment claims and related documentation ● Perform data entry and maintain accurate, organized filing and recordkeeping systems ● Provide day-to-day administrative and executive support as needed ● Assist with improving office organization, procedures, and internal processes ● Maintain confidentiality when handling company, financial, and employee information Qualifications ● Previous experience in accounts payable, payroll, or office administration preferred ● Strong attention to detail and ability to identify billing discrepancies ● Strong computer and data-entry skills ● Proficient with standard office programs ● Excellent organizational and time-management skills ● Ability to prioritize responsibilities and meet deadlines ● Dependable, trustworthy, and able to work independently ● Experience with payroll/timekeeping systems is a plus Schedule & Compensation ● Full-Time: 40 hours per week ● $25.00 per hour ● Standard schedule: Monday–Friday, 9:00 AM–5:00 PM, Fridays work from home. Benefits ● Health Benefits ● 401(k) eligibility after 6 months of employment ● 2 weeks of paid vacation after 1 year of employment