Summary: Seeking a highly organized and detail-oriented Property Operations Support Specialist to provide administrative and operational support to the Director of Property Management. Highlights: 1. Support daily property management operations and coordination 2. Assist with owner communications, compliance, and maintenance 3. Ideal for those who enjoy organization and problem-solving Now Hiring: Part Time - Property Operations Support Specialist 10am – 2pm Hybrid home and some office - $25/hour. Supporting the Director of Property Management Arizona Real Estate License Required We are a growing residential property management company seeking a highly organized and detail-oriented Property Operations Support Specialist to provide direct administrative and operational support to our Director of Property Management. This position plays a vital role in supporting the daily operations of our property management department, helping coordinate maintenance activities, owner communications, compliance tracking, inspections, vendor relationships, and administrative processes across our managed portfolio. Schedule: Monday – Friday, 10:00 AM – 2:00 PM (20 hours per week) This role is ideal for someone who enjoys organization, problem-solving, process management, and keeping multiple projects moving forward while supporting leadership in a fast-paced property management environment. Primary Responsibilities Administrative & Operational Support • Provide direct support to the Director of Property Management • Maintain task lists, operational calendars, and department deadlines • Prepare reports, correspondence, notices, and property-related documentation • Monitor workflows and follow up on outstanding tasks • Maintain accurate digital records and filing systems Property Operations Coordination • Coordinate move-ins, move-outs, and property turnovers • Assist with utility transfers and service scheduling • Monitor property readiness and turnover timelines • Track inspection schedules and distribute reports as needed • Support key management, HOA registrations, and property access coordination • Maintain property files, records, and operational documentation • Follow up with vendors, inspectors, and team members to ensure timely completion of tasks • Assist with implementation and maintenance of company procedures and workflows Maintenance Coordination • Receive and route maintenance requests • Schedule vendors, contractors, and inspectors • Track work-order completion and vendor follow-up • Collect repair estimates and maintain maintenance records • Assist in ensuring timely completion of repairs and property turnovers Property Owner Support • Assist with owner communications and follow-up requests • Prepare owner reports and supporting documentation • Coordinate inspection reports and maintenance updates • Help maintain positive owner relationships through professional and timely communication Compliance & Collections Administration • Track rent collection deadlines and delinquency notices • Assist with notices, lease violations, and compliance documentation • Maintain records related to HOA violations and warning notices • Support legal and court preparation as directed by management • Monitor required documentation and compliance deadlines Monthly Administrative Tasks • Assist with monthly rent collection tracking • Coordinate tenant and owner communications regarding statements and balances • Support month-end reporting and administrative closeout procedures • Help ensure recurring monthly operational tasks are completed on schedule Qualifications Required • Active Arizona Real Estate License in good standing • Administrative, office management, real estate, or property management experience • Strong organizational and multitasking skills • Excellent written and verbal communication abilities • Proficiency with Microsoft Office and Google Workspace • Ability to prioritize competing deadlines in a fast-paced environment • Professional and customer-service-oriented mindset • Self-motivated and able to work independently • Strong attention to detail and follow-through Preferred • Property management experience • Experience with AppFolio or other property management software • Experience coordinating maintenance vendors and property inspections • Familiarity with Arizona landlord-tenant laws, HOA processes, and residential property management operations Compensation & Benefits • Part-Time Position (20 hours per week) • Monday – Friday, 10:00 AM – 2:00 PM • Competitive hourly pay based on experience • Opportunity for growth within the property management industry • Work directly with company leadership and gain hands-on operational experience Ideal Candidate The ideal candidate is proactive, dependable, highly organized, and thrives in a fast-paced property management environment. They enjoy keeping projects on track, following up on details, communicating with property owners, vendors, and team members, and helping leadership stay focused on high-level priorities. This position offers an excellent opportunity to grow within the property management industry while working closely with the Director of Property Management and contributing to the success of a growing residential property management company. Reports To: Director of Property Management How to Apply: Qualified candidates are invited to submit their resume and a brief introduction outlining their property management or administrative experience. Please email your resume to: Jim@OpulentMail.com Only applicants with an active Arizona Real Estate License will be considered.
Craigslist · HR
Craigslist · HR
