Summary: Seeking an organized and professional Office Administrator to assist with daily operations and stabilize a challenging apartment community. Highlights: 1. Dynamic and challenging role in a fast-paced environment 2. Opportunity to stabilize operations and improve a busy community 3. Engage with residents, support leasing, and manage administrative tasks Office Administrator – Sweetwater on 16th Apartments Location: Gainesville, Florida Property Size: 242 Units Experience Required: Prior apartment office, leasing, administrative, or property management experience required We are seeking a dynamic, organized, and experienced Office Administrator to assist the Property Manager with daily operations at Sweetwater on 16th, a 242-unit apartment community located in Gainesville, Florida. This is a challenging property that requires someone who is professional, dependable, detail-oriented, and ready to jump in and help stabilize operations. The ideal candidate must have prior property management, leasing, or apartment office experience and be comfortable working in a fast-paced environment with tenant issues, high vacancy, deferred maintenance, staffing needs, and daily operational demands. Responsibilities include, but are not limited to: Assisting the Property Manager with daily office and property operations. Greeting residents, prospects, vendors, and visitors in a professional manner. Answering phones, responding to emails, and assisting with resident inquiries. Supporting leasing efforts, including follow-up with prospects, scheduling tours, and assisting with applications. Assisting with resident files, lease paperwork, move-ins, move-outs, notices, and general administrative tasks. Helping track work orders, maintenance requests, unit status, and make-ready progress. Assisting with rent collection, delinquency follow-up, and resident communication. Helping coordinate with Section 8/Housing Choice Voucher tenants and housing authorities as needed. Maintaining organized records, reports, files, and office procedures. Assisting with vendor communication, scheduling, and follow-up. Supporting management with resident issues, lease violations, inspections, and daily problem-solving. Using Yardi or other property management software for resident accounts, leasing, work orders, and reporting. Working closely with the Property Manager, maintenance team, vendors, and upper management. Requirements: Prior apartment office, leasing, administrative, or property management experience is required. Yardi experience is strongly preferred. Section 8/Housing Choice Voucher experience is preferred. Must be organized, professional, and able to multitask. Strong customer service and communication skills required. Must be able to handle difficult resident situations calmly and professionally. Must be dependable, punctual, and able to follow through. Must be comfortable working in a high-need property environment. Must be a team player and willing to assist wherever needed. This position is best suited for someone who is energetic, confident, organized, and ready to take on a challenge while helping improve and stabilize a busy apartment community. Interested candidates should submit their resume and a brief summary of their relevant apartment office, leasing, or property management experience to employment@madisonreg.com.
Craigslist · HR
Craigslist · HR
