Summary: Provide comprehensive administrative and data-entry support to property managers and operations staff, ensuring accurate record-keeping and smooth property operations. Highlights: 1. Support property managers and operations staff 2. Manage and maintain lease files and tenant records 3. Coordinate tenant communications and property reports Full job description Provide administrative and data-entry support to property managers and operations staff. Prepare, maintain, and update lease files and lease abstracts for all tenants, ensuring completeness, accuracy, and compliance with company standards. Manage and track all Certificates of Insurance, ensuring required coverage levels are maintained and remain in compliance with building requirements. Ensure tenant files and property records are complete, accurate, current, and in compliance with applicable building and company standards. Manage tenant correspondence, move-ins, move-outs, and preparation of all related documentation. Prepare and maintain monthly rent reports, rent rolls, and other property management reports as requested. Prepare, coordinate, and track annual and periodic rent increases, including required notices, documentation, schedules, and tenant communications. Prepare and distribute building notices, tenant notices, maintenance communications, and other property-related correspondence. Assist property managers with administrative tracking of leases, renewals, rent changes, tenant requests, vendor activity, and outstanding property issues. Maintain organized electronic and physical filing systems and ensure documentation is readily accessible and up to date. Assist with preparing spreadsheets, reports, schedules, and other administrative materials for property managers and building owners. Review and compare vendor project bids and proposals, prepare bid comparison summaries, and assist property managers with coordinating project approvals and vendor selection. Track project timelines, vendor schedules, invoices, outstanding work, and completion of approved projects. Assist with maintaining accurate records related to building operations, capital projects, repairs, maintenance, and vendor services. Support property managers with special projects and other administrative duties as assigned. Physical Requirements Sitting and standing throughout the day Lifting of up to 25 pounds multiple times during the day Repetitious movement of fingers, arms, and wrists Bending and stretching to access or put away files and office supplies Climbing of stairs multiple times during the day Job Type: Full-time Pay: $80,000.00 - $85,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance License/Certification: Driver's License (Required) Work Location: In person
Craigslist · HR
Craigslist · HR
