Summary: Seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration, property operations, leasing, and project management. Highlights: 1. High-level support in executive administration and property operations 2. Opportunities for career growth in project and property management 3. Collaborative, fast-paced environment with direct impact We are seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration, property operations, leasing coordination, and project management. This role requires someone who can effectively manage schedules, coordinate projects, communicate with clients and internal teams, and support day-to-day property management operations. Key Responsibilities * Serve as a liaison between executives, internal teams, tenants, clients, vendors, and contractors. * Conduct vendor outreach, obtain proposals, negotiate services, and maintain vendor relationships. * Coordinate and manage property insurance renewals, obtain competitive quotes, and compare coverage options and rates. * Assist with tenant lease renewals, tracking expiration dates, preparing renewal documentation, and communicating with tenants. * Support leasing operations by maintaining lease records, coordinating with prospective tenants, and understanding leasing processes and requirements. * Schedule, coordinate, and monitor maintenance staff, vendors, and contractors to ensure timely completion of work orders and projects. * Track deadlines, dependencies, follow-ups, and action items across multiple properties. * Implement and maintain organized office and digital filing systems for administrative, leasing, and property management activities. * Support process improvements to enhance efficiency, accountability, and operational effectiveness. * Handle confidential and sensitive information with discretion and professionalism. * Coordinate and oversee maintenance operations, including creating schedules for handymen and maintenance staff, assigning work orders, tracking completion status, and ensuring properties are maintained to company standards. Qualifications * Proven experience in administrative support, project coordination, property management, or a related role. * Understanding of leasing, tenant relations, lease administration, and property operations. * Experience coordinating vendors, contractors, insurance providers, and maintenance personnel. * Strong organizational, multitasking, and time management skills. * Experience with project management tools (Asana, Trello, Monday.com, or similar). * Excellent written and verbal communication skills. * Proactive, detail-oriented, and capable of managing multiple priorities independently. * Professional demeanor and ability to work collaboratively with diverse teams. * Proficiency in Microsoft Office Suite and Google Workspace. What We Offer * Competitive salary and benefits. * Opportunities for career growth in project management, operations, and property management. * A collaborative, fast-paced work environment where your contributions make a direct impact.
Craigslist · HR
Craigslist · HR
