Accounting Office Assistant

Description

Summary: Seeking an organized and detail-oriented Accounting Office Assistant for day-to-day office operations, accounts payable/receivable, billing, and financial recordkeeping. Highlights: 1. Manage daily office operations and essential financial recordkeeping 2. Process Accounts Payable, Accounts Receivable, and handle billing 3. Utilize QuickBooks Desktop and Microsoft Excel for accounting tasks We are seeking an organized, detail-oriented, and reliable Accounting Office Assistant to join our administrative team in Peabody. In this role, you will work closely with our Office Manager and Full Charge Bookkeeper to manage day-to-day office operations, accounts payable/receivable, billing, and essential financial recordkeeping. If you have solid bookkeeping experience—specifically with QuickBooks Desktop—and enjoy a balanced mix of general office administration and accounting tasks, we want to hear from you! Position is either part-time or full-time 30-40 hours Monday-Friday. Key Responsibilities - Bookkeeping & Accounts: Process Accounts Payable (AP) and Accounts Receivable (AR), handle billing, and perform daily data entry and bank reconciliations. - Month-End Support: Assist with journal entries, account analysis, and month-end closing procedures. - Specialized Office Tasks: Assist with fuel pricing entries, customer/vendor billing inquiries, and tracking annual insurance and permit renewals and compliance documents. - General Office Administration: Manage office correspondence, handle filing, order office supplies, and provide general administrative support as needed. Qualifications & Requirements - Software Expertise: Must have hands-on, professional experience with QuickBooks Desktop and strong proficiency in Microsoft Excel. - Experience: At least 1–3 years of experience in bookkeeping, accounting support, or administrative office management. - Attention to Detail: High level of accuracy with numbers, data entry, and handling confidential information. - Communication: Professional phone and email etiquette, with strong organizational and problem-solving skills.