Document Control Specialist (Connecticut)

We are currently seeking qualified candidates for consideration to fill an open Document Control Specialist position in our Program Management Services Division. This position works out of our Client’s Rochester, NY office (in office 5-days/week). The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.  The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Document Control Specialist assists Project Manager’s to sufficiently maintain documentation within our client’s portfolio of projects. The Document Control Specialist is assigned to multiple projects and is responsible for the document lifecycle, ensuring accuracy, compliance, and accessibility. They follow and maintain document control procedures, oversee version control, and facilitate collaboration between stakeholders. The successful candidate will have qualities like attention to detail, organizational skills, and a strong understanding of document management systems. Salary Range: $40,000 - $74,000 The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Responsibilities Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control. Process, distribute, and maintain controlled documentation using owner document control system. Process documents for revision and approval. Monitor the distribution and reconciliation of process or reference documents. Perform overall document control and flow of engineering design/submittals and processes/reviews. Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting. Requirements 5 years or more in controlling document processes and procedures. Understanding of design and drafting standards required for the check and release of engineering drawings. Working knowledge of Project Wise and SharePoint. Associate and/or bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience Thrive in a team environment; be able to assist other document control/program management resources. Benefits Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. Flexible Work Schedule Health/Dental Insurance 401k Plan with Employer Match Short & Long Term Disability Profit Sharing Paid Time Off Leadership Development Program Fitness Reimbursement Tuition Reimbursement Referral Bonus Program Wellness Program Team Building Events Community Service Events

MPF Federal has an immediate need for a full-time, Document Quality Specialist for one of our Federal Government contracts in Silver Spring, MD.  The position is 100% on site at White Oak. Compensation: $39,000-$40,560 annually. Position Summary: Analyze incoming documents and reports for completeness and compliance with the customer's guidelines and take appropriate steps to capture the pertinent information into databases and IT systems.  Perform accurate and timely data entry using multiple screens in customer's system and classify/index/assign the records appropriately.  Maintain paper and electronic records in accordance with customer's established guidelines. Perform document entry services, data analysis, tracking services, and stakeholder/user support Handle phone calls and emails from internal and external stakeholders and the public Perform data quality assurance (QA) and quality control (QC) with critical attention to detail Collect statistics and assist in providing input for periodic reports. Eliminate outdated, unnecessary, or duplicate materials, properly destroying them as requested  Assist in audits and verification of work in process Pick up, process, and distribute large volumes of inter-office and incoming mail Requirements Education, Related Experience and Qualifications HS Diploma. Minimum of 3 years of increasingly responsible experience in records and document management Proficient in reading, analyzing, classifying, and interpreting complex narrative of regulatory submissions Experience in document processing and related quality control activities Experience in document tracking, records inventory, and scanning Must be able to implement SOPs and train staff in their use Excellent verbal and written communication Excellent demonstrated customer service skills Must be proficient in using computers, demonstrated use of Microsoft Office Must type a minimum of 60 wpm  Proficiency with Excel spreadsheet creation Must be US Citizen - Possess or be able to obtain/maintain a Government Public Trust Security Clearance Background in quality control processes, document tracking, inventory management, and Must have experience in quality control, overseeing document tracking databases, inventorying records, and scanning is highly desirable Must be highly self-motivated, organized, skilled at time management, and extremely detailed oriented with strong ability to perform quality checks on the work being performed Must complete assignments adhering to all FDA/Federal rules, regulations, policies, guidance documents, and procedures Work Hours:  Normal business hours; Monday – Friday, 8:00 – 4:30 pm Benefits MPF Federal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.

The Clerical Intake and Admissions Specialist plays a vital role in supporting the admissions process by managing communication, maintaining schedules, and ensuring accurate documentation. This position requires strong organizational skills, attention to detail, and the ability to interact professionally with families and internal teams. Essential Duties: Exhibits regular and punctual attendance. Maintain Assessment Schedule, Coordinate and update the assessment calendar, ensuring timely scheduling and communication with relevant parties. Answer Calls and Take Messages, serve as the first point of contact for incoming calls; provide information, take detailed messages, and route inquiries appropriately. Data Entry in AIM, accurately enter immediate turn-downs and other relevant information into the AIM system in a timely manner. Prepare Admission Packets, assemble and organize admission packets for new clients, ensuring all required documentation is included and up to date. Follow-Up with Families, conduct follow-up communication with families who have been previously contacted to provide updates, gather additional information, or offer support. Requirements High school diploma or equivalent; associate degree preferred. Previous experience in a clerical, administrative, or admissions role is a plus. Proficiency in Microsoft Office Suite and data entry systems (experience with AIM is a plus). Excellent verbal and written communication skills. Strong organizational and time management abilities. Ability to handle sensitive information with confidentiality and professionalism. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Job Title: Administrative Assistant Location: Charlotte, NC As an Administrative Assistant at Lynx Therapeutics, you will be an integral part of our operational team, providing essential support to ensure the smooth functioning of our daily activities. You will be responsible for a variety of administrative tasks that will help maintain efficiency and effectiveness in our office and support our staff in achieving their goals. Key Responsibilities: Manage and organize files, documents, and correspondence for the office. Schedule appointments, meetings, and coordinate calendars for team members. Prepare reports, presentations, and documentation as needed. Assist in the onboarding of new staff and manage team member records. Provide customer service support by responding to inquiries and directing them to the appropriate personnel. Manage office supplies and inventory, ensuring that necessary materials are stocked. Coordinate travel arrangements and accommodations for employees when required. Support special projects and initiatives as assigned by management. Requirements Qualifications: High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred. 1-3 years of experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Team-oriented attitude with a strong commitment to customer service. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

Job Title: Administrative Assistant Location: Charlotte, NC As an Administrative Assistant at Lynx Therapeutics, you will be an integral part of our operational team, providing essential support to ensure the smooth functioning of our daily activities. You will be responsible for a variety of administrative tasks that will help maintain efficiency and effectiveness in our office and support our staff in achieving their goals. Key Responsibilities: Manage and organize files, documents, and correspondence for the office. Schedule appointments, meetings, and coordinate calendars for team members. Prepare reports, presentations, and documentation as needed. Assist in the onboarding of new staff and manage team member records. Provide customer service support by responding to inquiries and directing them to the appropriate personnel. Manage office supplies and inventory, ensuring that necessary materials are stocked. Coordinate travel arrangements and accommodations for employees when required. Support special projects and initiatives as assigned by management. Requirements Qualifications: High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred. 1-3 years of experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Team-oriented attitude with a strong commitment to customer service. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly.  Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements.   Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.