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Managing Director - Community Theatre (Kailua Kona - Kainaliu)
79-7384 Hawaiʻi Belt Rd, Kealakekua, HI 96750, USA
Position Summary
Reporting to the Board of Directors, the Managing Director is responsible for financial and operational oversight of the Aloha Performing Arts Company (dba The Aloha Theatre). This includes strategic planning, fundraising, financial management, marketing, community engagement, facility management and staff oversight. As the primary staff leadership role of the organization, the ideal candidate collaborates effectively with team members, business contacts, volunteers and the community served to uphold the theatre's mission, vision, values, and creative standards. Areas of responsibility are outlined below, and reflect the general qualifications, skills and requirements necessary to perform the job. As this role ultimately maintains high level accountability for the operations and finances of the theatre, other duties may be assigned.
General
• Represents Aloha Theatre to the national, state, and local theatre community, government agencies, funders, businesses, press and constituencies through active involvement in events and programs.
• Maintains a visible leadership role in the local community, presence in the larger theatre community and work closely with Board of Directors to fulfill and advance The Aloha Theatre’s mission.
• Develop / maintains a strong public brand to make Aloha Theatre a prominent figure in the local community.
• Works with Board of Directors in strategic and long-range planning and organizational development.
• Ensures that the Aloha Theatre operates at the highest national levels of non-profit governance, fiscal prudence and program/production excellence.
• Ultimate decision maker for all managerial / operational matters that do not require board approval.
Financial Responsibilities
• Works with Board of Director’s Finance Committee to develop / maintain annual operating and capital budgets, and ensures operations stay within approved budget parameters.
• Oversees / Administers Aloha Theatre financials as outlined in current Aloha Theatre Accounting Policies and Procedures
• Works with Board of Directors to plan, organize, implement and expand fundraising program; oversees a ‘major gifts,’ program that involves identifying, cultivating, soliciting, and stewarding current and prospective corporate, community, foundation, and individual donors
• In collaboration with the Fundraising Committee, manages individual donor campaigns, including membership renewals
• Writes grants, seeks out new grants, maintains a grant writing database, and builds and sustains relationships with current, new and potential grant-giving organizations and individuals.
Operational Responsibilities
• Oversees all business management of the theatre and the coordination of all activities.
• Collaborates effectively with the Artistic Director in the planning and implementation of a Main Stage season, in coordination with the Season Selection Committee and the Board.
• Oversees the promotion and marketing of the theatre.
o In coordination with the appropriate staff, oversees the creation and implements the annual marketing plan including social media, traffic monitoring, online ticket sales, email correspondence newsletters, and other campaigns to build ticket sales, membership, donor, and audience basis.
o Ensures that local and regional media have appropriate and timely information about theatre performances and activities, print and online social media.
• Hires and provides direct supervision of theatre staff. Work to ensure that all personnel practices conform to best practices and to federal, state, and local laws.
Facilities/Maintenance Responsibilities
• Works with Building and Grounds Committee to oversee planning and implementation of capital expenditures and facility improvements that will grow annual revenue.
• Ensures maintenance needs are documented and addressed in a timely manner.
• Ensures compliance with local and state safety regulations.
Qualifications
Minimum Qualifications
To perform this job successfully, an individual must demonstrate their ability to meet each essential job duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Additional skills / requirements may be necessary to be successful in this position. Commiserate education may be considered as a substitute for these qualifications. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The ideal candidate will possess:
• Experience managing employee groups of varying skills.
• Demonstrated skill in working effectively with volunteers (front of house, cast, crew, etc.) of all ages.
• Demonstrated skill in developing and maintaining budgets. Experience working with bookkeeping / budgeting software (QuickBooks, Excel, etc.).
• Successful fundraising experience for a charitable organization/nonprofit, including success with securing annual gifts from major donors, meeting annual fundraising goals, sponsorship, and special events.
• Proven experience in grant writing, particularly for non-profit organizations.
• Excellent written/oral communication skills.
• Ability to work with Word, Excel, and G-Suite.
Preferred Qualifications
• Community theatre experience
• Project management experience
• Experience with Slack or Asana
- - Educational Requirements
Recommended:
• Bachelor’s degree in Arts Administration, Theatre, Nonprofit Management, Business Administration, or a related field.
(Equivalent experience in lieu of a degree may be considered.)
Preferred:
• Master’s degree in a relevant discipline is a plus.
• Coursework or certification in non-profit management, fundraising/grant writing, or marketing is beneficial.
Intangible Expectations
• Understanding of small-town theatre challenges and opportunities
• Understanding of Hawai’i’s multi-cultural and social complexities
• Comfortable in social settings and representing the Aloha Theatre
• Transparent and high integrity leadership
• Willingness to learn, adapt, and creatively solve problems
• Detail-oriented, well-organized, and able to manage time and priorities
• Independently motivated
• Able to collaborate with a team, including delegation
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Regularly required to speak, read, and hear in English
• Frequently required to walk, sit, use hands to finger, handle, or feel, and reach with hands and arms
• Occasionally required to stand, climb, balance, stoop, kneel, crouch or crawl
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance, vision and ability to adjust focus
Work Environments
• Will work primarily out of the organization administrative offices on the second floor of the Aloha Theatre, which are accessible by stairs.
o The noise level in the work environment is usually moderate
• Will attend meetings and events offsite
• Remote work may be arranged as needed
• Will be required to work with the public, including public speaking
• Travel may be required, including travel to the mainland
Compensation and Benefits
• Salary commiserate with experience and with board approval
o Exempt in relation to overtime and the Fair Labor Standards Act
• Company benefits, including, but not limited to:
o Health insurance
o Dental insurance
o Temporary Disability insurance
o Personal Time Off
• Benefits are subject to change: written notice will be given of added benefit and/or changes to existing benefits
$65,000-70,000/year
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