Personal Assistant to CEO

Who We Are Fervor is a marketing firm that uses our trade to impact the world for good. As we continue to grow, we’re seeking a dynamic, proactive Executive Assistant to help streamline our operations while also driving new client opportunities. This role is perfect for someone who thrives in organization and efficiency, combining strong administrative skills with the ability to anticipate needs, manage details, and support executive-level priorities with excellence. Who You Are You are highly organized, detail-oriented, and thrive in a fast-paced environment. You enjoy solving problems before they arise, keeping things running smoothly, and making sure nothing falls through the cracks. At the same time, you have an entrepreneurial mindset—researching, networking, and identifying new opportunities to support the CEO as he performs tasks to help grow the business. What You’ll Do Executive Support (50%) Manage and optimize the CEO’s calendar, ensuring efficient scheduling and prioritization. Handle email management, flagging urgent messages and drafting responses as needed. Coordinate travel arrangements and logistics for meetings, events, and speaking engagements. Leverage AI to automate and clarify workflows. Manage speaking engagements (both finding new opportunities and managing the inflow of existing requests). Manage consulting workflows. Prepare meeting agendas, take notes, and track follow-up actions. Assist with internal communications, ensuring alignment with key stakeholders. Help maintain an organized system for key documents, contacts, and operational workflows. Aid in managing The Bonhoeffer space booking and communications as needed. Assist with personal support items as needed. Assist CEO in Business Development & Outreach  (50%) Identify and research potential clients, partners, and speaking opportunities through CEO direction.Conduct LinkedIn research and outreach to strategic prospects. Assist in preparing presentations, proposals, and marketing materials. Coordinate follow-ups with potential leads and track outreach efforts. Manage the logistics of securing and coordinating speaking engagements. Maintain CRM (currently Hubspot) records and track business development initiatives. Requirements Experience: 3+ years in an executive assistant or support role. Initiative: A self-starter mentality with the ability to take ownership of tasks and run with them. Strong Communication: You’re comfortable drafting emails, making calls, and engaging with high-level professionals. Organizational Excellence: Detail-oriented, deadline-driven, and capable of juggling multiple priorities. Tech-Savvy: Experience with tools like Google Workspace, LinkedIn, CRM systems like Hubspot, project management systems like Asana (or similar). Communications Prowess: A strong understanding of how to communicate for an executive with other key leaders. Benefits Purpose-Driven Work: We’re here to create impact through marketing that matters. Growth & Learning: This is an opportunity to work closely with leadership, gaining exposure to both executive operations and business development. This is role is 30 hours per week, pay commensurate with experience. We utilize a hybrid work schedule, working regularly from our office in Kansas City, MO. Group health insurance plans. Fervor fully pays for employee dental, vision, group life insurance, short term disability and long term disability insurance for the employee. A Safe Harbor 401(K) plan with a company contribution of 3%. Pro-rated PTO benefit for part-time employees.

NAI SunVista Commercial Real Estate is searching for a talented individual looking to grow their career in Commercial Real Estate. We’re looking to hire an additional Assistant to our commercial property management team. This is an excellent opportunity for someone interested in building a career in Commercial Real Estate. The full time position is based in our Albuquerque office. Required Education and Experience • Current New Mexico Real Estate License in Good Standing or the ability to obtain one • Proficiency in MS Office • Must possess the ability to take direction, communicate effectively and professionally. • Must possess critical thinking skills, the ability problem solve and prioritize tasks. • Ability to work independently and as part of a team • Clean Driving Record Preferred Education and Experience • Prior Accounting Experience • Knowledge of commercial real estate contracts including leases, listings, purchase agreements and any addenda or amendments • Commercial construction knowledge Essential Functions. • Writing reports and correspondence, • Data entry, • Filing • Bulk mailings • Manage property files including tenants, insurance certificates, emergency contact information • Entering and updating leasing information into accounting software • Assist in preparing annual property budgets and reconciliations and other recovery calculations. • Updating & Maintain Digital Records • Assist Property Managers with Banking Deposits Friendly, fast paced company, good pay. If you love a challenge and being a critical part of a service oriented team, we want you! We are all about attitude, energy, and teamwork. We are a drug free workplace. Please submit resumes including salary history to HR@sunvista.net or fax to 505.878.0002. No phone calls please. Resumes will be held for 90 days or until the position is filled.

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

Bilingual Office Assistant/Recruiter. Construction staffing company. $18 per hour to start FULL-TIME WITH BENEFITS! MUST speak Spanish and English. Location: 1665 Dr Martin Luther King Jr Blvd, Riviera Beach, FL 33404 Company: ACTION LABOR & STAFFING CONNECTION Please respond now with contact info/resume OR call/text Blake Hirschbach @ 561-683-8107 for more details. Job description: Bilingual Office Assistant/Recruiter Needed IMMEDIATELY Apply Now!!! (Riviera Beach, FL). $18 per hour based on experience for a local construction staffing firm in Palm Beach County (Action Labor). www.actionlabor.com Must be willing to support the Action Labor Branch Manager and office temporary workers, recruit temporary workers, and pay-out employees at the end of the day. Included in this is a strong knowledge of Microsoft Office Tools. We are a thriving staffing company (Action Labor Riviera Beach). We need a competent Bilingual Office Assistant/Recruiter to help manage the day-to-day activities of the office. Full Job Description: We are looking for a reliable Bilingual Office Administrator/Recruiter. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include recruiting temporary workers, supporting the Action Labor Branch Manager, and performing all administrative duties on our proprietary software and MS Office Suite. Action Labor is a temporary staffing firm in the construction and industrial markets. Our business is people. Therefore, any candidate MUST be able to work with our temporary laborers and recruit both in the office and outside in the community. A successful Office Assistant can work internally and externally with both our labor pool and clients throughout the area. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. $18 per hour to start APPLY NOW work IMMEDIATELY!!! Job Type: Full-time Benefits: 401k Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance People with a criminal record are encouraged to apply

PERSONAL ASSISTANT Looking for an energetic and proficient individual for a Personal Assistant, along with some administrative tasks. This position is based in Mt. Sinai.  This individual must maintain confidentiality at all times, be highly organized and efficient. Hours will vary (including some evenings and weekends) and will be discussed at the interview.  Valid driver’s license is required. This position involves a variety of responsibilities, including: -          Manage personal and business calendars/schedules -          Organize meetings and appointments; schedule conference calls and virtual meetings -          Manage correspondence, emails -          Coordinate travel arrangements; transportation and accommodations, including business trips and conferences -          Some driving to and from offices across Long Island -          Liaise with office staff -          Drive to and from work events          - Assist with personal errands: Drive to and from doctor appointments; pick up prescriptions Shopping and product returns Other various personal errands Medical, Dental & Vision Benefits with a flex spending card                                                                      - 401K - PTO                                                                                                                             Compensation: $40,000K- $45,000K based on experience   Please send your resume to: hr@lispeech.com                                                                                                                                                                                                                                

Monday-Friday 8 AM-4 PM $16-$18 an hour based on computer and office experience Sorting and filing paperwork Computer Data Entry Outlook Health Insurance Offered 401k offered Position Available ASAP