Personal Assistant

Who are we? IOG, is a technology company focused on Blockchain research and development. We are renowned for our scientific approach to blockchain development, emphasizing peer-reviewed research and formal methods to ensure security, scalability, and sustainability. Our projects include decentralized finance (DeFi), governance, and identity management, aiming to advance the capabilities and adoption of blockchain technology globally. We invest in the unknown, applying our curiosity and desire for positive change to everything we do. By fueling creativity, innovation, and progress within our teams, our products and services are designed for people to be fearless, to be changemakers. What the role involves: As Executive Assistant to the CEO, you are responsible for effectively planning, prioritizing, communicating and executing administrative tasks in a timely manner. You will be highly organized, disciplined and motivated to keep pace with the team’s activities. Discretion and confidentiality are essential qualities within this role. Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues Manage expenses for the CEO utilizing the Company online system, Concur Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc. Travel extensively with the CEO, providing consistent support across multiple locations and time zones Coordinate with security team to ensure smooth travel operations Handle sensitive communications and maintain strict confidentiality Support preparation for speaking engagements and public appearances Coordinate with family office staff to ensure seamless support coverage Assist with personal task management and logistics as needed Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1meetings, and any other meetings as appropriate Build strong relationships with various internal and external stakeholders across the business, to achieve the above Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones Liaise with task owners on an ongoing basis to obtain status reports Any other tasks or activities as and when required Requirements Who you are: 5+ years experience in high-level executive support, including within family offices Proven ability to manage complex travel logistics, including international travel and multiple time zones Strong organizational, time management, and prioritization skills High proficiency with technology, including note-taking, productivity tools, and Google Workspace Experience handling confidential information with discretion and maintaining professional boundaries Ability to travel extensively (50-70%), with valid passport and high energy/stamina for travel demands Background in cryptocurrency or technology sectors Experience with secure communication protocols and remote work environments Understanding of public speaking, event management, and client-facing environments Exceptional attention to detail, anticipatory thinking, and problem-solving skills Strong emotional intelligence, interpersonal skills, and professional presence Ability to remain calm under pressure and adapt to fast-paced, high-change environments Excellent written and verbal communication, including professional etiquette Proven ability to make clear, timely decisions in complex situations Experience delivering accurate, relevant, and timely information Ability to work independently, manage competing priorities, and meet tight deadlines Are you an IOGer? Do you find yourself questioning the status quo? Do you tinker with ideas and long to turn those ideas into solutions? Are you able to spark thoughtful debates, bringing out the inquisitiveness in others? Does the promise of continuously growing excite you? Then get ready to reimagine everything you thought wasn’t possible because that’s what it means to be an IOGer - we don’t set limits, we break them.  Benefits Medical, Dental, and Vision benefits coverage through for the employee and dependents 401k Health Savings Account Life Insurance Laptop reimbursement New starter package to buy hardware essentials (headphones, monitor, etc) Learning & Development opportunities The base salary for this position has a range of $105 up to $125k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package. We value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Executive Assistant Provides high-level administrative support to executives and enhances workflow through effective management. Industry: Importing and distribution Location: Tallahassee, FL Compensation: A competitive salary based on experience. Summary of Qualifications: 3+ years of experience in an executive assistant or similar role Strong organizational skills with an ability to prioritize tasks Excellent communication skills, both written and verbal Proficiency in Microsoft Office Suite and other office software Ability to work independently and maintain confidentiality Strong attention to detail and follow-up skills ~~~ Full Job Description: About us: Golden Lighting is a reputable brand renowned for its elegant and innovative residential lighting solutions. With a dynamic team of professionals, we are committed to delivering exceptional products and services to our customers. To support our continued growth, we are seeking a highly organized and proactive Executive Assistant to manage the day-to-day operations and assist our executive team. How this role is important to the company: The Executive Assistant plays a crucial role in ensuring executives are supported and that operations run smoothly. This position is responsible for managing schedules, communications, and administrative tasks, allowing executives to focus on strategic decisions and leadership. We are specifically looking for someone who: Demonstrates a high degree of professionalism Is proactive and can anticipate the needs of executives Exhibits exceptional problem-solving skills Manages time efficiently to handle multiple tasks effectively If this describes you, we invite you to read on! Executive Assistant’s Essential Functions Administrative Support Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international). Prepare, proofread, and manage correspondence, reports, presentations, and other documents. Screen emails and calls, prioritize communications, and respond on behalf of the executive when appropriate. Serve as a gatekeeper to manage internal and external requests for the executive's time. Project Coordination Assist in planning and execution of strategic projects and initiatives. Track deadlines, monitor progress, and follow up on action items. Coordinate cross-functional collaboration between departments as needed. Meeting & Event Management Organize and prepare for meetings including agenda creation, material compilation, and logistics. Attend meetings to take minutes, capture action points, and ensure timely follow-up. Help plan and execute internal events, offsites, and executive team meetings. Human Resources Support Assist with recruitment tasks such as posting job openings, scheduling interviews, and onboarding new hires. Maintain and update employee records and HR documentation. Coordinate benefits enrollment, time-off tracking, and HR compliance processes. Act as a point of contact for employee inquiries regarding HR policies and procedures. Support company culture initiatives, employee engagement efforts, and internal communications. Office & Operational Support Manage expense reports, reimbursements, and basic budget tracking. Maintain confidential files and contact lists. Liaise with HR, IT, and other departments to facilitate onboarding, equipment procurement, and access for the executive and staff. Requirements The ideal candidate will have: A Bachelor’s degree in Business Administration or related field preferred Strong experience in an administrative or executive assistant role Excellent organizational and multitasking abilities Proficient with Microsoft Office Suite, Google Workspace, and project management tools A proactive attitude, capable of managing multiple priorities effectively Great interpersonal skills and a collaborative mindset Benefits Here at Golden Lighting, we understand that highly satisfied employees are key to a thriving business. This is why we offer: A workplace culture that supports collaboration, teamwork, and professional growth Competitive annual salary that is commensurate with experience (salary expectations will be discussed very early in the application process) 90% employer-paid health, dental, and vision insurance (available first of the month after 60 days of FT employment, family plans are available too) 100% employer-paid life insurance (up to $50,000, with the option to purchase additional coverage) Matching contributions to a 401k retirement account (4% match, available first of the month after 90 days of FT employment) Paid holidays and vacation day accrual which begins immediately Numerous team-building activities

Position Overview: The Regional Airline Association (RAA) seeks a motivated and collaborative Executive Assistant in Washington, DC (Hybrid) with strong interpersonal, communications and project management skills.  The ideal candidate will help to increase productivity at all levels of the organization by anticipating needs, gathering information and ensuring smooth operations, while representing the CEO professionally and efficiently. The position requires a highly motivated, experienced individual who will initiate projects, work independently without direct supervision and be attentive to detail. Excellent interpersonal and communication skills are a must.  The candidate must have proficiency in using various software and tools, such as Microsoft Office Suite, project management platforms, and communication tools, and leveraging of digital tools for better time management and communication is essential. The candidate must be able to use/learn additional software programs as needed, including basic web and email posting. The candidate should expect a dynamic schedule that strives to support a healthy work-life balance, including a hybrid office environment and flexible start times, and will occasionally require weekend and evening work to support critical projects.     Essential Functions of the Position: Manage the CEOs calendar, setting appointments and ensuring work time blocks.   Assist with the CEOs emails; respond to member and stakeholder requests within limits of authority, route inquiries outside of authority to CEO or appropriate team member, and follow up to ensure completion.  Develop a thorough understanding of RAA stakeholders’ roles and interests; maintain a database of key contacts, track issues to support critical decisions, research issues, share information, and keep track of stakeholders.  Meeting preparation: research topics and stakeholders, preparing thorough briefing materials for the CEO before interactions and meetings, helping to prepare for upcoming commitments and responsibilities.    Support project management, including coordination of CEOs tasks, deadlines and resources to ensure successful project outcomes; including follow up on action items and commitments made by CEO, team, or Board members during meetings. Support the CEOs basic bookkeeping tasks, such as monitoring budgets, processing invoices and accounts payable, gathering and submitting materials for the yearly audit, and filing expense reports for the CEO.  Support the administrative HR tasks of the CEO, such as tracking leave records, and uploading/updating confidential employee data related to pay and benefits. Prepare on- and off-site meetings, including meal/refreshment arrangements, notifications, agendas, meeting room set-up and follow-up.  Organize travel itineraries, including flights, accommodations, ground transportation, and meeting schedules, ensuring a seamless experience. Maintain files, including emails, electronic documents, and hard copies and manage critical Association documents, such as financial reports, insurance renewals, contracts and employee data, upholding confidentiality and accessibility for prompt decision-making.  Assist the CEO with tasks related to the RAA Board of Directors, taking the lead on assembling and distributing Board books and other materials for Board meetings, maintaining the Board contact list, and corresponding with Board members and their Executive Assistants in support of a seamless experience for our Board members. Requirements Qualifications for the Position Include: Seven or more years of supporting executives in a trade association (ideally) or small business environment.  Associate’s degree in business administration or similar is preferred but not required provided the candidate has strong work experience.  Aviation familiarity and/or Capitol Hill experience a plus.  Willingness to travel (up to 15%).  Critical Attributes of the Ideal Candidate:  Thrives in a leadership support role, aspires to become a strategic partner.  Highly ethical and diplomatic. Protects the integrity of confidential information.  Strong strategic thinking and ability to anticipate and proactively manage projects and issues, strong problem-solving and decision-making skills. Highly accountable; holds self and others to high standards; owns up to and resolves any mistakes quickly.   Tech savvy – embraces technologies and looks for tools and resources that streamline processes.  Flexible, strong emotional intelligence, able to adjust work and communication style when needed to ensure smooth task execution and effective support. Willing to understand the purpose and vision of the Regional Airline Association, embracing service in support of our members and their critical work. Extremely resourceful, takes initiative, thinks critically, anticipates needs, follows up thoroughly with impeccable organization and conscientious attention to detail.   Strong researcher with excellent listening skills; able to learn subject matter quickly and thoroughly -- strong attention to detail and focus on accuracy.  Exceptional written and verbal communicator, capable of conveying messages and providing issue updates accurately, professionally and succinctly.  Strong time manager, can handle reasonably high work volume without letting quality slip.  Boasts exceptional organizational skills to manage multiple tasks, prioritize effectively, and maintain meticulous records.  Streamlines workflows and introduces efficiencies to ensure operational excellence, identifies areas for process enhancement, keeping pace with industry trends.  Ambitious for yourself and the organization – willing to stretch beyond comfort zone and assume new responsibilities and grow within the position and organization.   Benefits Compensation and benefits  As a member of the RAA team, you will have the opportunity to contribute, enjoy a supportive team environment, and make a difference in an organization where your work is mission-critical and valued.  Salary range for the role is $75,000-90,000/year with additional, discretionary bonus and profit-sharing programs. RAA offers competitive benefits, including choice of medical plans with employer contribution, plus free life, dental and vision coverage, 401(k) with matching contributions, generous paid time off, plus 12 weeks of fully paid parental leave. RAA is an equal opportunity employer and is committed to creating an inclusive environment for all employees.  About RAA RAA provides a unified voice of advocacy for North American regional airlines aimed at promoting a safe, reliable and strong regional airline industry and serves as an important support network connecting regional airlines and industry business partners, enabling them to share best practices. Regional airlines are critical American infrastructure and operate one-third of the nation’s flights. Most American communities are too small for direct service by major airlines, and regional airlines provide the onlysource of scheduled, commercial air service to 63% of our nation’s airports.  

The Clerical Intake and Admissions Specialist plays a vital role in supporting the admissions process by managing communication, maintaining schedules, and ensuring accurate documentation. This position requires strong organizational skills, attention to detail, and the ability to interact professionally with families and internal teams. Essential Duties: Exhibits regular and punctual attendance. Maintain Assessment Schedule, Coordinate and update the assessment calendar, ensuring timely scheduling and communication with relevant parties. Answer Calls and Take Messages, serve as the first point of contact for incoming calls; provide information, take detailed messages, and route inquiries appropriately. Data Entry in AIM, accurately enter immediate turn-downs and other relevant information into the AIM system in a timely manner. Prepare Admission Packets, assemble and organize admission packets for new clients, ensuring all required documentation is included and up to date. Follow-Up with Families, conduct follow-up communication with families who have been previously contacted to provide updates, gather additional information, or offer support. Requirements High school diploma or equivalent; associate degree preferred. Previous experience in a clerical, administrative, or admissions role is a plus. Proficiency in Microsoft Office Suite and data entry systems (experience with AIM is a plus). Excellent verbal and written communication skills. Strong organizational and time management abilities. Ability to handle sensitive information with confidentiality and professionalism. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Job Title: Administrative Assistant Location: Charlotte, NC As an Administrative Assistant at Lynx Therapeutics, you will be an integral part of our operational team, providing essential support to ensure the smooth functioning of our daily activities. You will be responsible for a variety of administrative tasks that will help maintain efficiency and effectiveness in our office and support our staff in achieving their goals. Key Responsibilities: Manage and organize files, documents, and correspondence for the office. Schedule appointments, meetings, and coordinate calendars for team members. Prepare reports, presentations, and documentation as needed. Assist in the onboarding of new staff and manage team member records. Provide customer service support by responding to inquiries and directing them to the appropriate personnel. Manage office supplies and inventory, ensuring that necessary materials are stocked. Coordinate travel arrangements and accommodations for employees when required. Support special projects and initiatives as assigned by management. Requirements Qualifications: High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred. 1-3 years of experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Team-oriented attitude with a strong commitment to customer service. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

Job Title: Administrative Assistant Location: Charlotte, NC As an Administrative Assistant at Lynx Therapeutics, you will be an integral part of our operational team, providing essential support to ensure the smooth functioning of our daily activities. You will be responsible for a variety of administrative tasks that will help maintain efficiency and effectiveness in our office and support our staff in achieving their goals. Key Responsibilities: Manage and organize files, documents, and correspondence for the office. Schedule appointments, meetings, and coordinate calendars for team members. Prepare reports, presentations, and documentation as needed. Assist in the onboarding of new staff and manage team member records. Provide customer service support by responding to inquiries and directing them to the appropriate personnel. Manage office supplies and inventory, ensuring that necessary materials are stocked. Coordinate travel arrangements and accommodations for employees when required. Support special projects and initiatives as assigned by management. Requirements Qualifications: High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred. 1-3 years of experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Team-oriented attitude with a strong commitment to customer service. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development