Executive Assistant

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

PERSONAL ASSISTANT   Long Island Speech is looking for an adaptable, highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Personal Assistant with some Administrative Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island. Requirements Include: Maintain confidentiality at all times  Valid driver’s license Hours will vary and will be discussed at the interview Liaise between all office locations, including staff and patients   Manage professional and personal calendars Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc. Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Google Meet, Zoom, etc. Schedule all interviews Serve as first point of contact for incoming calls, take detailed messages and prioritize information Communication skills a MUST - Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc.  Maintain a high level of executive support skills including excellent communication, business writing, grammar, and proofreading skills Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information Create reports including monthly patient reviews, yearly personal/professional purchase report, payroll, etc. Establish effective working relationships with all colleagues and other leadership, administration staff and departments Perform other related duties and responsibilities as required/requested You will need: Minimum 3+ years of administrative assistant work experience Previous experience in a fast-paced professional services firm is preferred Highly motivated with excellent organizational and interpersonal skills Proficient in Google docs and Excel and MS Office Create excel charts/spreadsheets Technology savvy in using various internal electronic systems and applications Demonstrated experience in handling multiple priorities and high degree of timely delivery of work Ability to be resourceful and problem solving Exceptional professional demeanor and etiquette Meticulous attention to detail, organization and follow-up Demonstrated team player with a flexible personality and positive attitude Must be able to work flexible hours, if necessary Benefits: Medical, Dental & Vision with a flex spending card 401k PTO PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member Compensation: $45,000 - $55,000 based on experience Reply to: hr@lispeech.com

Who are we? IOG, is a technology company focused on Blockchain research and development. We are renowned for our scientific approach to blockchain development, emphasizing peer-reviewed research and formal methods to ensure security, scalability, and sustainability. Our projects include decentralized finance (DeFi), governance, and identity management, aiming to advance the capabilities and adoption of blockchain technology globally. We invest in the unknown, applying our curiosity and desire for positive change to everything we do. By fueling creativity, innovation, and progress within our teams, our products and services are designed for people to be fearless, to be changemakers. What the role involves: As Executive Assistant to the CEO, you are responsible for effectively planning, prioritizing, communicating and executing administrative tasks in a timely manner. You will be highly organized, disciplined and motivated to keep pace with the team’s activities. Discretion and confidentiality are essential qualities within this role. Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues Manage expenses for the CEO utilizing the Company online system, Concur Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc. Travel extensively with the CEO, providing consistent support across multiple locations and time zones Coordinate with security team to ensure smooth travel operations Handle sensitive communications and maintain strict confidentiality Support preparation for speaking engagements and public appearances Coordinate with family office staff to ensure seamless support coverage Assist with personal task management and logistics as needed Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1meetings, and any other meetings as appropriate Build strong relationships with various internal and external stakeholders across the business, to achieve the above Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones Liaise with task owners on an ongoing basis to obtain status reports Any other tasks or activities as and when required Requirements Who you are: 5+ years experience in high-level executive support, including within family offices Proven ability to manage complex travel logistics, including international travel and multiple time zones Strong organizational, time management, and prioritization skills High proficiency with technology, including note-taking, productivity tools, and Google Workspace Experience handling confidential information with discretion and maintaining professional boundaries Ability to travel extensively (50-70%), with valid passport and high energy/stamina for travel demands Background in cryptocurrency or technology sectors Experience with secure communication protocols and remote work environments Understanding of public speaking, event management, and client-facing environments Exceptional attention to detail, anticipatory thinking, and problem-solving skills Strong emotional intelligence, interpersonal skills, and professional presence Ability to remain calm under pressure and adapt to fast-paced, high-change environments Excellent written and verbal communication, including professional etiquette Proven ability to make clear, timely decisions in complex situations Experience delivering accurate, relevant, and timely information Ability to work independently, manage competing priorities, and meet tight deadlines Are you an IOGer? Do you find yourself questioning the status quo? Do you tinker with ideas and long to turn those ideas into solutions? Are you able to spark thoughtful debates, bringing out the inquisitiveness in others? Does the promise of continuously growing excite you? Then get ready to reimagine everything you thought wasn’t possible because that’s what it means to be an IOGer - we don’t set limits, we break them.  Benefits Medical, Dental, and Vision benefits coverage through for the employee and dependents 401k Health Savings Account Life Insurance Laptop reimbursement New starter package to buy hardware essentials (headphones, monitor, etc) Learning & Development opportunities The base salary for this position has a range of $105 up to $125k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package. We value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Company Overview  Dartcor is a premier provider of corporate dining services across the Tri-State area. We specialize in delivering high-quality, locally sourced meals and customized dining experiences to enhance workplace culture and employee well-being. Our services include on-site cafeterias, micro-markets, pantry programs, and catering solutions, all designed to foster community and productivity within organizations.    Position Overview  We are seeking an experienced Executive & Management Assistant to provide comprehensive support to the CEO and the leadership team. This role requires a proactive, detail-oriented individual capable of managing multiple priorities in a dynamic, fast-paced environment. The ideal candidate will possess a senior presence, demonstrate exceptional organizational skills, and maintain a high level of professionalism and discretion.    Key Responsibilities  Executive Support: Manage complex calendars, coordinate meetings, and prepare materials for executive presentations and board meetings.  Communication Management: Screen and prioritize incoming communications, draft and proofread correspondence, and liaise with internal and external stakeholders on behalf of the CEO and Chief of Staff.  Project Coordination: Assist in the planning and execution of strategic initiatives, ensuring deadlines are met and deliverables are achieved.  Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and transportation.  Office Management: Oversee office operations, maintain supplies, and ensure a well-organized and efficient work environment.  Event Planning: Coordinate company events, executive meetings, and team-building activities, ensuring seamless execution.  Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.  Technology: Able to utilize AI and other most current applications and IT systems to achieve efficiency and streamline own workflows  Requirements Qualifications  Experience: Minimum of 5–10 years of experience as an Executive Assistant to C-suite executives, preferably (but not a must) within the food services, hospitality, or corporate dining industries.  Education: Bachelor’s degree or equivalent experience.  Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and virtual collaboration platforms, AI  Attributes: Exceptional organizational and multitasking abilities, strong written and verbal communication skills, and a proactive, self-starter mindset.  Work Environment: Comfortable working in a high-paced environment with limited supervision.  Location: Ability to commute to Whippany, NJ, 4–5 days per week.  Benefits What We Offer  Competitive Compensation: Attractive salary commensurate with experience.  Comprehensive Benefits: Full benefits package including health, dental, vision, and retirement plans.  Collaborative Culture: Join a warm, inclusive, and dynamic executive team committed to professional growth and development.  Work-Life Balance: Supportive work environment that values work-life balance and employee well-being.   

We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business.  Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks.  Responsibilities: Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups Draft and send professional, concise email communications (especially follow-ups) Sit in on all calls and meetings, take notes, and track action items Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams) Track invoices, deposits, and assist in basic financial workflows Follow up and schedule with clients, agencies, and vendors Create decks, one-pagers, or summaries based on meeting content Monitor and manage communications across email, Slack, and other platforms Support with occasional personal assistant tasks (e.g., finding housing, setting up health insurance) Requirements 1+ years of experience in an administrative, operations, or assistant role Strong writing skills — especially in professional, persuasive email communication Highly organized, detail-oriented, and able to manage multiple tasks at once Comfortable sitting in on calls and synthesizing information clearly Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc. Interest in social media, startups, and working in fast-paced environments Experience in or exposure to a marketing agency is a plus Can handle both professional and occasional personal assistant responsibilities Able to anticipate needs and stay one step ahead of the founder Benefits Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k