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Negotiable Salary
Golden Lighting
Tallahassee, FL, USA
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ShareExecutive Assistant Provides high-level administrative support to executives and enhances workflow through effective management. Industry: Importing and distribution Location: Tallahassee, FL Compensation: A competitive salary based on experience. Summary of Qualifications: 3+ years of experience in an executive assistant or similar role Strong organizational skills with an ability to prioritize tasks Excellent communication skills, both written and verbal Proficiency in Microsoft Office Suite and other office software Ability to work independently and maintain confidentiality Strong attention to detail and follow-up skills ~~~ Full Job Description: About us: Golden Lighting is a reputable brand renowned for its elegant and innovative residential lighting solutions. With a dynamic team of professionals, we are committed to delivering exceptional products and services to our customers. To support our continued growth, we are seeking a highly organized and proactive Executive Assistant to manage the day-to-day operations and assist our executive team. How this role is important to the company: The Executive Assistant plays a crucial role in ensuring executives are supported and that operations run smoothly. This position is responsible for managing schedules, communications, and administrative tasks, allowing executives to focus on strategic decisions and leadership. We are specifically looking for someone who: Demonstrates a high degree of professionalism Is proactive and can anticipate the needs of executives Exhibits exceptional problem-solving skills Manages time efficiently to handle multiple tasks effectively If this describes you, we invite you to read on! Executive Assistant’s Essential Functions Administrative Support Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international). Prepare, proofread, and manage correspondence, reports, presentations, and other documents. Screen emails and calls, prioritize communications, and respond on behalf of the executive when appropriate. Serve as a gatekeeper to manage internal and external requests for the executive's time. Project Coordination Assist in planning and execution of strategic projects and initiatives. Track deadlines, monitor progress, and follow up on action items. Coordinate cross-functional collaboration between departments as needed. Meeting & Event Management Organize and prepare for meetings including agenda creation, material compilation, and logistics. Attend meetings to take minutes, capture action points, and ensure timely follow-up. Help plan and execute internal events, offsites, and executive team meetings. Human Resources Support Assist with recruitment tasks such as posting job openings, scheduling interviews, and onboarding new hires. Maintain and update employee records and HR documentation. Coordinate benefits enrollment, time-off tracking, and HR compliance processes. Act as a point of contact for employee inquiries regarding HR policies and procedures. Support company culture initiatives, employee engagement efforts, and internal communications. Office & Operational Support Manage expense reports, reimbursements, and basic budget tracking. Maintain confidential files and contact lists. Liaise with HR, IT, and other departments to facilitate onboarding, equipment procurement, and access for the executive and staff. Requirements The ideal candidate will have: A Bachelor’s degree in Business Administration or related field preferred Strong experience in an administrative or executive assistant role Excellent organizational and multitasking abilities Proficient with Microsoft Office Suite, Google Workspace, and project management tools A proactive attitude, capable of managing multiple priorities effectively Great interpersonal skills and a collaborative mindset Benefits Here at Golden Lighting, we understand that highly satisfied employees are key to a thriving business. This is why we offer: A workplace culture that supports collaboration, teamwork, and professional growth Competitive annual salary that is commensurate with experience (salary expectations will be discussed very early in the application process) 90% employer-paid health, dental, and vision insurance (available first of the month after 60 days of FT employment, family plans are available too) 100% employer-paid life insurance (up to $50,000, with the option to purchase additional coverage) Matching contributions to a 401k retirement account (4% match, available first of the month after 90 days of FT employment) Paid holidays and vacation day accrual which begins immediately Numerous team-building activities
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Charlotte, NC, USA
